Administrative Assistant for immunization service and COVID-19 survey

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LOCATION:  Country Office, Addis Ababa

REQUIRED NUMBER:  1

TERM OF EMPLOYMENT:  Contract for 2 months

BACKGROUND

OVERALL JOB FUNCTION

The Project Admin Assistant will. under the supervision of the  Project Coordinator, handle the administrative aspects of the project. S/he will be assisting in planning, organizing, and carrying out day-to-day administrative activities of the survey and will be supporting the Project Coordinator with administrative tasks including the management of personnel, financial, administrative, and logistical activities.

MAJOR DUTIES AND RESPONSIBILITIES:

·         Oversee the purchase of project supplies and equipment

·         Book air tickets and reserve rooms for ICAP staff/guest, and facilitate for the timely settlement of airfare fees and hotel bills

·         Ensure field vehicles get service in time; follow up conditions and report problems in time

·         Prepare vacancy announcements, review applications, and provide a short-list to those offices.

·         Ensure the personnel policy is understood by project staff members

·         Maintain personnel records of project field teams electronically and provide payroll information to Finance

·         Maintain staffing tables, and processing of contracts.

·         Determine and recommend benefits and entitlements for staff based on contractual status

·         Design, plan, monitor and provide induction orientation and briefing to project staff members

·         Perform other related tasks as assigned by the immediate supervisor

·         Facilitate and support the training of project staff

·         participate in communications pertaining to the project implementation; and document the records of project survey activities

·         Establish and manage all procurement and logistics activities of the project including possible management of vehicles in consultation with Operation team

·         Perform other tasks assigned by immediate supervisor

Job Requirements

REQUIRED QUALIFICATION AND EXPERIENCE

·         BSc degree in management or a related discipline

·         A minimum of 5 years of work experience in project management /logistics

·         Ability to establish and maintain effective working relationships with associates, other department staff, managers, and external bodies.

·         Ability to organize and perform multiple tasks simultaneously.

·         Proficiency in relevant computer applications: MS Word, Excel, PowerPoint, Internet, Email

·         Good communication skills in English language

TRAVEL REQUIREMENTS

          Periodic domestic travel throughout the project areas to support the planning and implementation of the project management activities in the field.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is…
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