Data entry and Program facilitator


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Category:
Development and Project Management, Information Technology
Location:
Adama, Oromia 
Career Level:
Mid Level ( 2+ - 5 years experience)
Employment Type:
Full time
Salary:

Job Description

KEY AREAS OF ACCOUNTABILITY :

 

Data Entry and documention:

  • Compile, sort and organize data to be entered into the DHS-2 databases or electronic files.
  • Enter all data accurately and in a timely manner per direction from monitoring and Evaluation Manager.
  • Make sure that data entered on daily basis  or immidatly as recived.
  • Pay attention to details and input data correctly and accurately.
  • Crosscheck and verify data keyed into the databases for accuracy.
  • Maintain complete, viable, accurate and up-to-date data
  • Assure protection of the systems and data performing at least one system back up.
  • Support M&E in generating report from database to be used for narrative report preparation
  • Ensure/maintain  the confidentiality of data collected and stored
  • Ensure the equipment under his/her custody are repaired and maintained properly.
  • Conduct quality benchmark and RDQA
  • Ensure proper documentation (M&E)
  • Maintain and update workflow record regarding work completed and work pending.

 

Program payment facilaition:

·       Requests working/program advances for payment as per approved Terms of References

·       Collects working/program advances and make various payments as per the authorization and approval of Budget Holders and in accordance with SCI’s financial management policy.

·       Ensures that all payments are made against sufficient, complete, correct and relevant supporting documents duly verified and approved by concerned managers or budget holders.

·       Ensures that all payment documents bear “Save the Children Paid” stamp.

·       Summarizes expenses using relevant expense codes duly authorised by responsible person and timely settle all project advances to finance section of the Field Office before placing a request for another advance.

·       Ensures that government withholding tax is deducted from service fees to hotels, resources persons etc. rendered outside of the Field Office location and issues receipts to service providers accordingly.

·       Ensures that all unused cash returned from specific project advance is deposited in SCI Bank account daily and expenditures settled with in three days.

 

Job Requirements

QUALIFICATIONS 

·       Diploma in statistics, IT and computer science with minimum of two- four years of relevant work experience

·       First  Degree/Diploma in Accounting/Business Administration/Banking and finance or related fields with strong comuter skill including experinace in data entry.

EXPERIENCE AND SKILLS

Essential

·      Minimum  of four  years  experience  for  diploma  and two  years  for  degree holders. Demonstrated experience in  data entry, filing and disbursement related activities in NGO setting

·       Proficiency in computer software such as Windows, Word, Excel, and Access.

·       Ability to work as member of a multicultural development team.

·       Efficient skill for posting data into computer. 

·      Good understanding of project implementation processes

·      Demonstrated skills in interpersonal communication, local and english langaue

·      Excellent and demonstrated skills in computer Microsoft office applications: Word, Excel, Power Point and Outlooks, E-mails, DHIS2

Desireable

(Define the experience and skills required for satisfactory job performance, these are in two categories such as ‘essential’ and ‘desirable’)

How to Apply

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at https://stcuk.taleo.net/careersection/ex/jobsearch.ftl?lang=en

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