Deputy Asset Manager

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Category:
Logistics, Transport and Supply Chain, Management, Purchasing and Procurement
Location:
Addis Ababa 
Salary:
Competitive

Job Description

ORGANIZATIONAL OVERVIEW

The National Election Board of Ethiopia (NEBE), re-established by proclamation No. 1133/2011, is the constitutionally mandated body to conduct elections, organize referendum and regulate political parties in Ethiopia. NEBE is working to boost its’ institutional strength with a special focus on enhancement of human resource capacity. Accordingly, NEBE would like to invite applicants for Deputy Asset Manager position who meet the following requirements to apply.

Required number: One

Reports to: Asset Manager

Duty station: NEBE Head Quarter, Addis Ababa

Duration : 12 months with a possibility of extension

Expected Start Date:  Immediately after concluding the contract

PURPOSE OF THE ROLE

The Deputy Asset Manager is responsible to provide support for effective administrative control of expendable and non- expendable NEBE assets, assets disposal and renewal of inventory data, executes processes and transactions ensuring high quality and accuracy of work. S/he also supports in managing the operations of the asset management team.

MAJOR RESPONSIBILITIES

  • Responsible for full life cycle Physical Assets Management at NEBE;
  • Organize receiving function (Receive, inventory, and label company’s assets; Check shipments when they arrive to ensure that all goods meet specifications and corresponds to the order);
  • Maintains inventory for the warehouse and other storage locations, updating it accurately and timely for all stockroom items;
  • Keep the related documents in an organized and easy to access manner;
  • Update records;
  • Ensure old assets are disposed, following government rules and regulations;
  • Establish automated workflow for the Asset and Inventory management system in collaboration with the manager;
  • Keep up to date the inventory in order to meet the organization needs;
  • Lead the bi-annual physical inventory process and adjust the asset system;
  • Reconcile physical inventory with assets data managed by financial tools in the organization and investigate any inconsistencies;
  • Develop a good working relationship with internal clients and share information on a regular basis;
  • Comply with laws, regulations and existing standards;
  • Prepare periodic reports;
  • Perform other activities given by the asset manager.

Job Requirements

REQUIRED QUALIFICATIONS

  • MA/BA Degree in Procurement, supplies management, logistics, supply chain management or related fields from recognized university
  • A minimum of 4 years’ experience for MA or 6 years for BA.

SKILLS AND COMPETENCIES

  • Ability to communicate both verbally and in writing working effectively, especially for taking oral and written instructions and following established procedures;
  • Ability to use inventory softwares, IFMIS or similar asset management systems;
  • Proficiency in Microsoft office;
  • Attentive to details with high level of accuracy;
  • Ability to work under pressure to meet deadlines;
  • Complete tasks with limited supervision (proactive);
  • Demonstrating strong communication and presentation skills;
  • Willingness to adhere to all principles of confidentiality and impartiality (Not being a member of any political party);
  • Ability to show initiative, good judgment, and resourcefulness;
  • Fluency in English and Amharic required (written and spoken).

How to Apply

INTERESTED APPLICANTS ARE INVITED TO SEND NON-RETURNABLE:

Application letter that explains why you fit for the post and updated CV

Three work-related referees

All material sent to Human Resources Department, by email through  [email protected]

Only short-listed candidates will be contacted for further screening.

Those who are interested can only apply via email within 10 days from this announcement.

Female candidates are encouraged to apply!

Note: Use " Deputy Asset Manager " as the subject line of your email!

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