Field Office Coordinator

Company: Women Empowerment in Action

🎯 Mid Level 🎓 Master Required

Women Empowerment Action (WE-Action) is a feminist women’s rights organization that has been operating across various regions in Ethiopia, including Amhara, Oromia, Southern Ethiopia, Central Ethiopia, and Tigray, for the past 30 years. WE-Action has four strategic goals: combating gender inequality, promoting gender-equitable and sustainable livelihoods, ensuring protection and lifesaving support, and achieving organizational excellence. WE-Action is currently seeking a competent Field Office Coordinator .

Note: – WE-Action has zero tolerance for sexual exploitation and abuse (SEA) and any forms of Gender-Based Violence.

1. Description of the position

• Position : Field Office Coordinator

• Duty Station: Oromiya Region, Borena Zone Dubuluk woreda

• Reports to: Program Coordinator

• Salary: As per the organization’s scale

• Number of positions: One (1)

• Duration: based on performance evaluation result and availability of budget

1. General duties and responsibilities

The position holder will be responsible for all operational aspects of the project ensuring the quality and effectiveness of plans for the project; within his/her designated project area including handling manpower and budgetary aspects of the projects. 

Program Implementation:

• Ensure projects under coordination are implemented within time frame and quality through providing technical support and regularly follow up of field offices.

• Ensure that projects/programs under coordination are implemented based on the designed implementation strategies.

• Identify areas of capacity building of field staffs and come up with proposals to build project implementers capacity for timely and quality project implementations.

• Work closely with admin & Finance section and Program section in planning, budgeting and follow up proper utilization of budget and integration of program and finance plans and reports of project under her/his follow up.

Monitoring, Evaluation, Learning and Reporting:

• Actively participate and collaborate with M&E section in the establishment of monitoring & Evaluation system of new and existing projects under coordination.

• Make regular field visits to projects/programs under coordination for technical support at least one visit  per quarter and provide reports

• Facilitate and implement project mid and end term evaluations to be conducted by government signatories and external consultants.

• Facilitate and participate program Visit for government and funding partners etc…

Compliance and Performance

• Read, understand and strictly respect donors and government compliances and support field office to respect the required compliance.

• Strictly follow and adhere to organizational policy and standardization manuals.

Gender and Social Inclusion and Accountability

• Participate and contribute for organization gender and accountability work.

• Plan, implement and report gender equality, social inclusions and accountability activities in respective projects/programs.

• Work in collaboration with the Gender and Social Inclusion coordinator in designing and implementation of gender capacity building for field staffs etc…

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.

• Understands local safeguarding structures and arrangements

• Practices in a manner that seeks to reduce the risk of abuse, harm or neglect

• Identifies and refers to appropriate services any other associated persons including careers, family members and children at risk

• Able to document safeguarding concerns, and maintain appropriate record-keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion etc…

 

Accountability and transparency

• Ensure that communications and products of WE-Action are visible in project area

• Adhere to the organization accountability framework; communicate for employees for effective implementations.

• Implement WE- Action compliances to Core Humanitarian Standards (CHS) and develop communities’ capacity accordingly.

• Create awareness to community, target groups and peers on WE-Actions compliant Handling Mechanisms during weekly, monthly, and quarterly dialogue sessions

• Participate in organizational conversations to discuss on cross cutting issues such as gender, HIV, safeguarding, social inclusion etc…

• Gather feedback and complaints on any concerns of the project implementation and organization and formally document and report back to field offices with a confidential and secure manner   

• Respond in a timely manner to safeguarding concerns to ensure participants are kept safe from harm etc…

Job Requirements

Job Requirement

• BA/BSC or MA in  Management, sociology, Psychology, Social work,  Development Studies or  related fields Studies

• 2 years related work experience for MA and 4 years work experience for BA holders and NGO experiences in managerial & Field office coordinator position.

• Key skills and competency required

  The Project Coordinator requires demonstration of the following competence:

• Program Management: Understand program quality, knowledge management and M and E program design and implementation.

• Stakeholders Management: Establish system and matrices for effective stakeholders’ management.

• Behave Ethically: Understand ethical behavior and organizational practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization. Demonstrate strong personality and integrity.

• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization particularly with current partners and sponsors; command a professional image.

• Communicate Effectively : Speak, listen and write in a clear, thorough and timely manner including by phone with several stakeholders; articulate the organizational’ mission, program objectives with relevant stakeholders.

• Creativity/Innovation : in respective areas of responsibility develop new and unique ways to improve operations of the organization and to create new opportunities.

• Foster Teamwork : Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.

• Organize: in respective areas of responsibility set priorities, develop a work schedule, and monitor the progress towards goals, and track details, data, information and activities.

• Plan: in respective areas of responsibility determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.

• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

• Reporting Skills: Quality and timely report development, strong attention to detail and editing skills

• Self- Management : Is self-directed, eager to meet and exceed objectives, and excited to take on more responsibility.

• Gender Sensitive : Understands gender equality and demonstrate gender sensitive and responsive behaviors.

How To Apply

Interested applicants can submit their non-returnable application letter, updated CV through Ethio jobs within the specified time frame.

Your application letter/cover letter must include the following information.

Name of the position you have applied for

Summary of your qualifications and experience

Motivation/objective of why you have applied for the job

Please include at least 3 references from current and former supervisors.

Female Applicants highly encouraged

Apply