Under the supervision of finance officer, the Assistant finance officer handles all cash payments, cash collections and cheque payments inside the office and/or camps as required. Assist the Finance officer in recording and preparation of reports.
Mani duty & responsibility
§ Effects all approved payments and collections made outside of the office travel to camps.
§ Deposit unpaid & other cash collections to Bank.
§ Prepares check and effect payments after approval from the designated official.
§ Maintain petty cash account and replenish it when it reaches 20%.
§ Withdraw cash for approved cash in office documents and effect the payment on time.
§ Give strong attention for safety and security of the organization during cash transfer from Bank to office and Camp to camp.
§ Responsible to maintain files of financial records, agreements and other documents.
§ Records all cash in office, petty cash on excel format using the correct codes and forward to Finance Officer/ Manager/ for review.
§ Track any paid buck payments and file on monthly bases.
§ Truck paid VAT above $500 amount and record as per BPRM format and submits to your supervisor in monthly bases.
§ Assist the Finance Manager & finance officer in preparation of the monthly report.
§ Daily conduct petty cash and cash in office accounts after 5: 00 PM and every Friday together with finance officer or manager. Be ready for anytime for surprise cash count by your supervisor, officer, Camp manager or field coordinator.
§ Reconcile cash balance per records with the result of cash count,
§ Keep the blank financial vouchers in locked place. Make sure the available pads are enough. In the case of shortage signal, prior request expected from you to the finance manager.
§ Give maximum care and control the Blank checks and put in locked save box.
§ Make sure taxes paid to Respective government offices Inland Revenue authority by their account number and any other liabilities has cleared timely.
§ Keep filing systems in which documents could be readily available and easily traced too.
§ Give copy of unpaid documents to the staff who prepared the documents.
§ Follow up of the photocopy functionality: readiness of tonner in the stock, raising PR for tonner etc.
§ Collect bank advice & statement from Jijiga bank (twice per month for bank statement).
§ Make sure each month financial documents copies are remain in the field office and filed before documents send to Addis.
§ Give attention to detailed accuracy and neatness in documentation.
§ Perform financial duties in line with IRC program, Personnel & Finance Regulation.
§ Make sure that all finance documents are stamped with IRC Ethiopia Paid OR Received stamp we send to Addis.
§ Prepare and fill finance related out going letters.
§ Do all tasks assigned by the Finance Manager/officer
§ Clearing online payment in BVA
§ Follow up the BVA status PAID document every month
§ Supervisor Archivist Position
Apply basic to intermediate knowledge of procedures and systems to perform the requirements of the job; skills and knowledge typically acquired through a combination of job related training, some on-the-job experience and some formal education.
• 3 years of relevant work experience for diploma holders
• 1 year relevant work experience for first degree.
• Minimum of 6 months IRC internship service
• NGO experience is a plus.
• Plus basic computer knowledge (word, excel)
• Basic English spoken and writing.
• Good communication and interpersonal skills.
Basic computer knowledge (word and excel)
Good communication and interpersonal skill
Basic English spoken and writing
How to Apply
Candidates meeting the above qualifications are encouraged to apply only through the below IRC On-line recruitment website:
· Please send your CV, application letter and copies of credentials to the following address: IRC – Ethiopia, Jijiga field office PO Box 1070
· Please include 3 references
· Applications will not be returned. IRC discourages phone calls or personal visits.
· Only applicants meeting the minimum qualification will be short listed and contacted.
Your application letter/cover letter must include the following information.
· Name of the position you have applied for
· Date of application
· Summary of your qualifications and experience
· Motivation/objective of why you have applied for the job
· Permanent Address and present address (if different form permanent) and telephone number
· Disclose any family relationships with existing IRC employees.
Are any of your relatives employed by International Rescue committee (IRC)?
If answer is “yes”, give the following information:
IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.