Finance Assistant

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Category:
Accounting and Finance, Business and Administration
Location:
Mekelle, Tigray 
Career Level:
Mid Level ( 2+ - 5 years experience)
Employment Type:
Full time
Salary:
$1292.42 per month

Job Description

Vacancy No.

IOM-SVN/0043/2021

Position Title

Finance Assistant 

Duty Station

Mekelle , Ethiopia

Classification

General Service Staff, G5

Type of Appointment

SVN, Six months with possibility of extension

Estimated Start Date

As soon as possible

Posting Period

25.03.2021 – 07.04.2021

Context:  

Under the overall supervision of the Resources Management Officer-Finance and the direct supervision of Head of Sub-Office, the Finance Assistant will be responsible and accountable for providing necessary support in the affairs of resources management department in Mekelle Sub-Office according to IOM Administrative Rules and Regulations. In particular, he/she will:

  Core Functions / Responsibilities:

1.     Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;

2.     Assist in preparing annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget;

3.     Extract and input data from various sources in financial or accounting systems;

4.     Prepare VAT reimbursement requests and follow-up with Ethiopian Revenue and Customs Authority (ERCA) for timely refund.

5.     Assist providing guidance in accounting, budget and financial related issues;

6.     Assist in the preparation of the payroll by executing validity checks on monthly payroll results;

7.     Reviews all types of payments starting from purchases to payment requests verifying that they are duly authorized and all the supporting documents are attached therewith;

8.     Create new Vendor Accounts in PRISM;

9.     Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;

10.  Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;

11.  Responsible for regular review of Debtors/Creditors accounts, initiate follow up messages for outstanding cases and provide timely feedback to the RMO.

12.  Verification of accuracy of input data and ensuring consistency of data.

13.  Maintain the filing system of all vouchers, financial, administrative and office documents including the files of IOM General Instructions, General Bulletins, Accounting Instructions, as well as for Instructions or Memoranda issued locally.

14.  Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;

15.  Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;

16.  Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards;

17.  Responsible for the Petty Cash of the office; and,

18.  Perform other related duties as required.

Job Requirements

Minimum required qualifications, experience and competencies:

Education

  • Bachelor's degree in Business Administration, Accounting, Finances, or related fields with five years of relevant professional experience Or
  • Qualified CPA certified management account/CMA or chartered accountant/CA or ACCA or related fields of study would be an added advantage.

Experience


  • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
  • Attention to detail, ability to organize paperwork in a methodical way;
  • Discreet, details and clients-oriented, patient and willingness to learn new things; and,
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

·       At least 5 years of prior work experience in a similar capacity

·       Knowledge of IOM accounting systems, software and procedures, a distinct advantage.

·       Ability to prepare clear and concise reports and to analyse and interpret source information and data

·       Good knowledge MS Office, specifically Excel is required, particularly in computerized accounting systems (, etc.).

·       Prior work experience in an international/UN organization an added advantage

·       Prior experience in usage of SAP an added advantage

·       Good communication skills, personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking.

·       Have professional certification from a recognized accreditation body in certified public accountant/CPA or certified management account/CMA or chartered accountant/CA is advantage.

Languages:    

  • Knowledge of English and Tigrinya is required
  • Knowledge of other local languages is advantageous.

 

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

  Core Competencies – behavioral indicators level 1

  • Teamwork : develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results : produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge : continuously seeks to learn, share knowledge and innovate.
  • Accountability : takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

How to Apply

Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address [email protected] , by April 7, 2021 at the latest, referring the position title, Vacancy number and the duty station you are interested in the subject line of your email. ( Example : Application for Finance Assistant-  ( IOM-SVN/0043/2021) based in Mekelle ). No photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

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