Finance Assistant


Scope:

Under the supervision of finance officer, the Assistant finance officer handles all cash payments, cash collections and cheque payments inside the office and/or camps as required. Assist the Finance officer in recording and preparation of reports.

Mani duty & responsibility

§  Effects all approved payments and collections made outside of the office travel to camps.

§  Deposit unpaid & other cash collections to Bank.

§  Prepares check and effect payments after approval from the designated official.

§  Maintain petty cash account and replenish it when it reaches 20%.

§  Withdraw cash for approved cash in office documents and effect the payment on time.

§  Give strong attention for safety and security of the organization during cash transfer from Bank to office and Camp to camp.

§  Responsible to maintain files of financial records, agreements and other documents.

§  Records all cash in office, petty cash on excel format using the correct codes and forward to Finance Officer/ Manager/ for review.

§  Track any paid buck payments and file on monthly bases.

§  Truck paid VAT above $500 amount and record as per BPRM format and submits to your supervisor in monthly bases.

§  Assist the Finance Manager & finance officer in preparation of the monthly report.

§  Daily conduct petty cash and cash in office accounts after 5: 00 PM and every Friday together with finance officer or manager. Be ready for anytime for surprise cash count by your supervisor, officer, Camp manager or field coordinator.

§  Reconcile cash balance per records with the result of cash count,

§  Keep the blank financial vouchers in locked place. Make sure the available pads are enough. In the case of shortage signal, prior request expected from you to the finance manager.

§  Give maximum care and control the Blank checks and put in locked save box.

§   Make sure taxes paid to Respective government offices Inland Revenue authority by their account number and any other liabilities has cleared timely.

§  Keep filing systems in which documents could be readily available and easily traced too.

§  Give copy of unpaid documents to the staff who prepared the documents.

§  Follow up of the photocopy functionality: readiness of tonner in the stock, raising PR for tonner etc.

§  Collect bank advice & statement from Jijiga bank (twice per month for bank statement).

§  Make sure each month financial documents copies are remain in the field office and filed before documents send to Addis.

§  Give attention to detailed accuracy and neatness in documentation.

§  Perform financial duties in line with IRC program, Personnel & Finance Regulation.

§  Make sure that all finance documents are stamped with IRC Ethiopia Paid OR Received stamp we send to Addis.

§  Prepare and fill finance related out going letters.

§  Do all tasks assigned by the Finance Manager/officer

§  Clearing online payment in BVA

§  Follow up the BVA status PAID document  every month

§  Supervisor Archivist Position

Job Requirements

Qualification

Apply basic to intermediate knowledge of procedures and systems to perform the requirements of the job; skills and knowledge typically acquired through a combination of job related training, some on-the-job experience and some formal education.
• 3 years of relevant work experience for diploma holders
• 1 year relevant work experience for first degree.
• Minimum of 6 months IRC internship service
• NGO experience is a plus.

Skills Required

• Plus basic computer knowledge (word, excel)
• Basic English spoken and writing.
• Good communication and interpersonal skills.

Skills

Basic computer knowledge (word and excel)

Good communication and interpersonal skill

Basic English spoken and writing

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