Accountability and Main work activities 

Plan has a performance management and accountability matrix SOP. Every position holder is expected to adhere to the SOP and review and review her/his responsibility against the accountability matrix.

Facilitate Training and workshop payments in line with Donor & PIE Policies and Procedures (65%)

·         Assist staff on travel advances request and settlement process.

·         Facilitate and effect payment for training and workshop participants  

·         Assist on requests for VAT reimbursement with USAID per the established procedure.

·         Prepare check payments/bank transfers for advances approved by the budget holders and supported by the necessary documents.

·         Write and issue checks to the name of authorized payee/vendors.

·         Prepare payment voucher, cash receipts vouchers, and make journal entry after securing the necessary supporting documentation and per PIE policies and procedures

• Facilitate all transfer to suppliers, partners and other stake holders as required.
• Ensure all WWA Financial documents are kept properly.

·         Provide administrative support during budget preparation

·         Process invoices and follow up with clients, suppliers and partners as needed

• Avail all cash request of WWA team and pay without any significant delay to the intended purpose as per the approval from the program manager.

Support and Gap fill (35%)

·         Support actively on the engagement of WWA activities : rapid assessments, operational setup  and different studies etc.

·         Provide gap filling at other WWA implementation areas or IPs .

·         Travel to other WWA implementation areas for support and  compliance monitoring.

·         Support effectively in the WWA annual work plan and team building  exercise

·         Assistant capacity building training on policies, procedures, systems and processes

·         Take part and contribute to the identification, assessment, capacity building & support, monitoring and coordination of partners or small business

·         Provide technical support to other departments on compliance issues

·         Provide support for the follow up and implementation of audit actions

·         Perform any other relevant assignments given by the supervisor

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

·         Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).

·         Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

·         Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

  We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

  We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/Experience Essential:

• A minimum of BA degree in Accounting/Business Management & related fields.

·          Minimum of 2 years of relevant experience.

• Strong conceptual, verbal, and written communication skills; both in English & Amharic
• Ability to initiate and organize work while establishing priorities in a fast-paced, time-sensitive environment to meet deadlines with attention to detail;
• Ability to develop strong trusting relationships in order to gain support and achieve results;
• Ability to manage multiple conflicting priorities;
• Ability to be flexible and interpersonal skills to interact with employees at all levels;
• Strong office and organizational skills.
• Ability to travel as required;
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, and Outlook
• Experience working on USAID funded activity

Qualifications/Experience Desirable:

• Strong negotiating skills.
• Good interpersonal skills.
• Able to work with minimum supervision

·         Additional working experience from an international humanitarian and development organizations is a plus

Languages Required

·         Fluency in English language is essential

·         Knowledge of local languages is a desirable