Finance officer


Title: Finance officer
Location: Dimma- Gambella
Employment Category:  H2
Reporting To: Area Manager
Direct Reports: None
Start of Contract & Duration:  6 months
Posting date: November 2, 2020
INTRODUCTION
The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009.  With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.
Overall purpose of the role:
Working with the Team Leader Finance and Administration the Finance officer is responsible to ensure all financial transactions adhered to DRC policies and procedures and Advise project managers, Team Leaders and Area Manager on financial policies and procedures including major government regulations related to taxation and financial policies.
RESPONSIBILITIES AND TASKS
  • Ensure the monthly closing and cash flow status report is produced on time in electronic and hard copies to Head Office;
  • Maintain an electronic monthly cash book and perform daily and weekly cash reconciliation of the programme books;
  • Check expenditures against budgets, preparation of monthly expenditure statement and properly filing of financial documents;
  • Ensure that all financial and procurement transactions at the area office are conducted per DRC’s financial policies and procedures and procurement regulations as well as following donor compliance requirements
  • Assist the Area office team  and  Country Office Finance in the proper implementation of the internal control system and financial policy of the organization
  • Ensure that accounting records are kept updated, are reliable and are maintained according to DRC accounting practices;
  • Code transactions for the project floats and ensure it is in line with project budget lines;
  • Manage cash balances to ensure that sufficient balances are maintained for ongoing activities, while preventing too high balances to avoid incurring high exchange rate charges.
  • Update monthly staff payroll for deduction for advances,  other deductions  and keep track of clearing all outstanding advances;
  • Ensure timely and accurate encoding of all financial movements using DRC’s Dynamics system;
  • Prepare, verifies payments to service providers, suppliers and contractors and effect payments through DRC Venpay in DRC dynamics online system and against a “product receipt “generated by the supply chain Officer-procurement.
  • Prepare and distribute monthly expenditures reports on project and programme level in the support of managers and programme staff.
  • Assist country office finance team in facilitating  smooth internal and external audits of donor contracts
  • Assist management and programme staff in preparing annual programme budgets based on quarterly and annual expenditure reviews.
  • Support coordination and preparation of bi-Monthly cash requests in coordination with relevant programme staff, submit cash forecast to Head Office through DRC dynamics online platform in a timely manner;
  • Assist management and programme staff in budgeting, monitoring and financial reporting for specific activities or sub projects
  • Report immediately on all cases of financial mismanagement, such as theft, corruption or non-adherence to DRC financial management rules; and, if necessary, develop new policies to safeguard against future mismanagement
  • Coordinate and monitor monthly financial reports from field office and compile with head office reports;
  • Train finance assistants and new  finance staff in the DRC Finance System and Regulations and advise on their performance to ensure sound accounting and procurement practices and that DRC’s financial regulations are always strictly adhered to
  • Assist Area support service manager in conducting annual performance reviews of Finance Assistant –cashier in identifying their training needs.
  • Prepare monthly cash and bank reconciliations and as required by the Area support services manager, Area Manager or HO finance team
  • Participate in regular budget reviews (monthly, quarterly annually) and conduct rebooking within the grant based on the approved budget and realocation of the support and program costs.

Job Requirements

Experience and technical competencies:
  • 3-4 years work experience in financial/accounting field
  • Proven ability to priorities tasks and meet deadlines
  • Stable and robust character and a good team-player
  • Experience in working in NGOs,
  • Excellent communication skills
  • Strong analytical skills
  • Proven commitment to accountability practices.
  • Attention to details and ability to work under pressure and strict reporting  deadlines
Education:
B.A Degree Accounting from recognized university or college
Languages:
Fluent in written and spoken English.
All DRC roles require the post-holder to master DRC’s core competencies:
  • Striving for excellence: Focusing on reaching results while ensuring efficient processes.
  • Collaborating: Involving relevant parties and encouraging feedback.
  • Taking the lead: Taking ownership and initiative while aiming for innovation.
  • Communicating: Listening and speaking effectively and honestly.
  • Demonstrating integrity: Acting in line with DRC’s vision and values

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