HR Assistant 1 (1 year fixed term contract)

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Category:
Human Resource and Recruitment, Management
Location:
Addis Ababa, Addis Ababa 
Career Level:
Junior Level (1+ - 2 years experience)
Employment Type:
Full time
Salary:

Job Description

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

For more information, visit website: https://www.icrc.org/

The International Committee of the Red Cross (ICRC) Delegation in Ethiopia is looking to hire an experienced, highly motivated and qualified person to fill the position of HR Assistant 1 ( 6 month fixed term contract ) , based in Addis Ababa.

 

ACCOUNTABILITIES AND RESPONSIBILITIES 

Recruitment, selection, onboarding and exit

  • Assist the receipt, organization and registration of applications received in person

  • Assists the facilitation of appointments with candidates for selection tests and interviews, booking and arrangement of rooms and computers, and supervision of paper and computer-based employment tests

  Post-employment formalities

  • Prepares ICRC standard post-employment forms and assist completion of formalities by new hires

  • Opens/documents the recruitment and personal files

  • Assists the management of recruitment follow-up data and reports using available tools

  • Assists the HRO on follow-up of clearance process of exiting employees and ensures that all documents linked to the end-of-contract process are filed in the HR file of the concerned ex-staff member

  • Assists the HRO in Leave data analysis and leave planners management

File and Records management w ith close guidance of the concerned HROs ,

  • Manages the HR Department’s project for 2021 to digitalize HR personal files

  • Organizes and maintains active HR personnel files as per ICRC procedures

  • Systematically and promptly file documents into personnel files of each staff to keep them audit ready

  • Organizes and maintains archives of HR personnel files and update the archives’ follow up file in Sharepoint

  • Audit all personnel files for full compliance and proactively pursue staff for documents to complete their HR file

  • Assist the preparation of staff lists, pictures, and service request letters to be submitted to the Staff ID Cards vendor

  • Assists the distribution of IDs for employees, collect signatures for receipts, and put copies of IDs in the personnel files

Training and Performance management

  • Assists the compilation and analysis of completion reports & data for institutional trainings, compulsory e-learnings, training sessions, participants, and waiting lists.

  • Files training certificates (internal & external trainings) in personal files

  • Support the management of offline performance review; liaise with concerned line managers for the annual launch of forms, follow-up and collection of reviewed & signed off forms, uploading of forms and overall ratings in systems and documentation.

Compensation and benefits

  • Assists in compilation of data collected by HR Surveys

  • When requested, provides administrative support for payroll and absence management processes

HRIS & SharePoint

  • As requested, assist in the implementation of HR processes and data extraction/organization from HR information systems

  • Assist in managing and updating of various tools and dashboards in SharePoint

  • In consultation with HRM, and the IM relay for HR, updates and uploads necessary HR documents in TeamSpace for reference and collaborative use of the HR team

  • Prepares and duplicate HR Forms as necessary

  • Contributes to, and participates in, preparing HR statistical data                 

Job Requirements

Job Requirements

  • Degree/Diploma in Human Resource Management/ Management.
  •  2 years' work experience in a similar field 
  • Very good computer skills and HRIS  Databases

How to Apply

Electronic application can be made ONLY through the ethiojobs.net website. Alternatively, you can submit application & CV with copies of relevant documents in person to the ICRC Delegation in Addis Ababa (Around Megenagna, in front of EIAR, around Egziabher ab church OR, send to the ICRC Delegation Addis Ababa, Human Resources Department, P.O.Box 5701, Addis Ababa.

Closing date: July 31, 2021

Women applicants and persons with disabilities are highly encouraged to apply.
Please note that only short-listed candidates will be contacted at all stages of the selection

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