Human Resources and Admin Assistant at Save the Children

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  • Company: Save the Children
  • Location: Ethiopia
  • State: Semera
  • Job type: Full-Time
  • Job category: - Human Resource Management Jobs in EthiopiaSave the Children Jobs in Ethiopia
Job Description

The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organisation that promotes children’s rights, provides relief and helps support children in developing countries.

KEY AREAS OF ACCOUNT
  • Receive requirements regarding promotion, transfer, temporary duty assignment… from departments, and/or HRDD;
  • Communicate with HRDD/immediate supervisor and make sure all the necessary information is in place;
  • Refer staffs’ data/personal file and collect required information;
  • Issue the letters based on the data received from HRDD and/or Departments, and staff’s database or personal file;
  • Communicate with the concerned staff/staffs, and HR focal person (for field office);
  • Prepare employment offer and negotiate salary with selected candidates up on receiving documents from respective recruiter;
  • Verify original documents of candidates that accepted the offer and issue employment letter;
  • Make sure profile information are properly filled;
  • Make sure Child safety and agency policy are signed, and provide employees’ handbook up on completion of new staffs’ orientation;
  • Distribute copies of all issued letters to finance, HRD (for file), field office (in case of regional staffs), and units for their action;
  • Prepare a compiled summary of all the letters issued and communicate with the HRD team;
  • Involve in recruitment and selection, and ensure a timely organized and comprehensive procedure is used to hire staff; provides advice and assistance to supervisors and staff regarding issues related to letters;

Administration.

  • Booking hotels and air tickets, reserving conference room and facilities.
  • Coordinates the overall admin functions of the organization.
  • Ensures the availability and proper utilization of all organizations facilities;
  • Ensures all computers and accessories are in a good order;
  • Provides timely report regarding the administration activities
  • Scan the organization document as per the order of Finance and HRD
  • Follow up the office and Employee facilities are well arranged
  • Give administration support for other Departments or Projects
SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

Integrity:

  • Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
  • Minimum of Bachelor’s degree in Human Resources Management, Business Administration or related field;
  •  0-2 years of relevant work experience;
  •  Enjoy working with people;
  •  Patient, tactful, diplomatic and approachable;
  •  Be able to deal with people who are stressed or upset;
  •  Be able to stay calm in difficult situation;
  •  Have good commercial awareness;
  •  Have good spoken and written communication skills;
  •  Excellent written and spoken English language skills;
  •  Be confident about gathering facts and statistics and making financial calculations;
  •  Respect the importance of confidentiality;
  •  Have good organizing skills and be able to develop plans, policies and forecasts;
  •  Have problem solving skills, able to deal with disputes, grievances and staffing problems;
  •  Be able to work as part of a team;
  •  Be able to work accurately, with good attention to detail;
  •  Willing to work extra time;
  •  Be able to use HRIS, databases, spreadsheets, word processing and outlook;
Method of Application
Submit your CV and Application on Company Website : Click Here Closing Date : 13 April. 2022
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