Human Resources Coordinator

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Please do not accept payment requests at any of the recruitment phases!

Job Description:

Human Resources Coordinator
NRC (Norwegian Refugee Council)

Position: Human Resources Coordinator
Reports to: Human Resources Manager
Supervision of: HR Officer
Duty station: Addis Ababa with 80% travel to the fields
Duration and type of contract: One Year
Role and responsibilities
The HR Coordinator is responsible for the coordination of HR matters in NRC Ethiopia. The position is a roving position, which is, covered all NRC location.
Generic responsibilities
The responsibilities depend to some degree on the existing organizational chart of the Country Office and the size and complexity of the operations. If these
responsibilities are not reflecting the reality of the field operations, the COs can adapt the content as long as the structure and style are the same. Details shall be incorporated in the Work- and Professional Development Plan and not be included in the JD.
Implement NRC’s HR systems and procedures at area level
Ensure adherence to NRC policies and the National labor law in all processes and procedures
Coordinate staff recruitment and exits, introductions, trainings, staff benefits schemes etc.
Train and develop HR team at area level
Coordinate with relevant partners, suppliers, authorities, lawyers etc.
Prepare and submit periodic reports as appropriate
Train and support line managers in HR processes
Advice in personnel conflicts/processes when relevant
Ensure that staff records in all offices in the area are up to date and filed appropriately
Ensure accuracy of staff salaries at country level or prepare staff salaries
Perform other tasks assigned by supervisor
Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. The line manager drafts the specific responsibilities and sends them to his/her line manager for approval.
Handle all the emergency and other recruitments at Addis and area level
Supervise, train and give technical support HR team at area level
Follow on staff grievances and disciplinary cases and ensure the cases are concluded in accordance with NRC guidelines andsettled on time.
Carry out annual performance plans and reviews with the subordinate staff and provide comments and recommendations foractions.
Coordinate and work with the lawyer on legal related matters and get updates on new laws and legislations.
Ensure reporting, documenting and payment of staff benefits, social security, taxes etc are done on time.
Prepare Incentive staff payroll for the urban project in Addis as per the NRC incentive policy and procedure of NRC
Prepare casual and intern staff payroll as per the policy and procedure of NRC
Implement and train staff in NRC’s HR policies and procedures at the office
Implement NRC terms and conditions of service, policies and procedures.
Take the lead in coordinating, facilitating and tracking trainings given to NRC Ethiopia staff
Work together with the HR Manager on development and review of policies and procedures; revision of national staff ToEs
Focal person for staff care and duty of care.
Maintain and keep track of leave records and balances.
Perform other tasks assigned by supervisor

Job Requirements:

Generic professional competencies for this position:
Experience from working as a HR Coordinator in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own manager skills/profile
Fluency in English, both written and verbal
Context related skills, knowledge and experience (shall be adapted to the specific position):
Example: Knowledge of the context in Ethiopia
Example: Knowledge of the local language– if different than English
Example: Experience with start-up, exit or similar

How To Apply:

All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.
Interested candidates who meet the above criteria are invited to send in their application letters including updated curriculum vitae with day-time telephone number and contact details of three work-related referees through  
(If it is possible, attach photocopies of the most relevant educational certificates/testimonials). Applications should reach NRC latest by 27 January 2021 at 5:00 pm.
NB: only shortlisted candidates shall be contacted.
“Female candidates are strongly encouraged to apply and on-the-job training will be provided!”
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