Procurement Professional

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Category:
Business and Administration
Location:
Addis Ababa 
Career Level:
Senior Level (5+ years experience)
Employment Type:
Full time
Salary:

Job Description

GIZ-Internal/External Vacancy Announcement #082/2021

Employment and Private Sector Development Cluster

Several projects in the cluster “Employment and Private Sector Development” are pooling their administrative and financial services in one Admin & Finance team that aims to deliver more efficient and professional services. In particular, the projects need support in the area of procurement of goods and services. The projects in the cluster jointly aim at enhancing productivity and supporting the growth of a robust and profitable economy to create more employment opportunities for young people in Ethiopia.

  Contract Duration:                             From 01.07.2021 to 30.05.2024

Job Requirements

A.      Responsibilities

The procurement professional is responsible for

  • purchasing materials and equipment for GIZ-assisted projects/programmes in accordance with GIZ rules and conditions
  • customs declarations
  • vehicle registration
  • informing projects and programmes on time about the status of procurement of goods and customs matters, particularly in the event of delays
  • coordinating effectively with colleagues in the administrative division and with procurement officers at GIZ country office and headquarters

  The procurement professional performs the following tasks:

  B.      Tasks

1.       Procurement of goods and contracts locally

 The procurement professional

  • procures materials and equipment locally, monitors markets, issues invitations to tender and processes orders in accordance with GIZ regulations
  • enters and maintains data relevant for procurement of goods and contracts and about tenders; accepts goods and ensures that the receipt is documented and goods received checked appropriately
  • enters purchase requests and confirmation of receipt of goods through ‘Beschaffung Online’
  • processes complaints
  • checks goods invoices, goods inwards receipts and other (delivery) papers and payment instruction
  • arranges for the safe transfer of goods to their destination
  • notifies projects and programmes of delivery location and time
  • processes cases of damage in transport
  • documents and files properly completed orders

  2.       Customs clearance support

  The procurement professional

  • prepares and submits all necessary papers for duty-free import of goods
  • monitors and controls deliveries by ship
  • monitors release of goods and further processing
  • organises and coordinates the collection of goods
  • enters information in the customs declaration database, prepares statistics if needed

  3.       Vehicle registration

  The procurement professional

  • organises initial registration, tax and insurance for project vehicles
  • forwards registration and insurance papers to the responsible project/programme staff
  • documents completed registrations and monitors the status of vehicle registration (official and private vehicles)
  • notifies responsible project or programme staff of the need for initial registration and insurance, and assists them in gathering the documents required, if necessary
  • processes accident insurance claims against local and German insurance companies in cooperation with Head Office

   4.       Other duties/additional tasks

  The procurement professional

  • performs other duties and tasks at the request of management

  C.      Required qualifications, competences and experience

Qualifications

  • BA in business administration, recognised commercial diploma in business administration or equivalent

  Professional experience

  • At least 5 years’ professional experience in a comparable position as procurement professional
  • At least 5 years’ experience in procurement of goods and services
  • Experience in working in international (N)GOs environment preferred

  Other knowledge, additional competences

  • outstanding knowledge of procurement procedures and regulations
  • GIZ experience preferable
  • very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • very good knowledge of English, ideally a basic knowledge of German
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

How to Apply

Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Ethiojobs or Email : [email protected]

 

Note:

Please make sure you mention the Vacancy Number ‘ Procurement Professional 082/2021’ in the subject line of your email application.

Due to large number of applications we categorise applications with the vacancy numbers.

 

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

Only short-listed candidates will be contacted

 

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.

 

“Please refer to our  brochure  to learn more about GIZ’s attractive benefit package.”

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