Position Title : Programme Officer (Emergency Post-Crisis)
Duty Station : Addis Ababa, Ethiopia
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 30 September 2020
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity .
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- Candidates from the following non-represented member states:
Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Under the overall supervision of the Emergency & Post Crisis Programme Coordinator and the direct supervision of the Programme Manager (EPC Grants), the successful candidate will be responsible for ensuring that the content and processes of grants consistently meet project objectives and IOM standards.
Core Functions / Responsibilities:
- Check the overall quality of proposals submitted by partners, grants documentation, and the timely entry of all relevant grant information into the program Information Management System (IMS). Ensure accuracy, consistency, and timeliness of data from implementing partners and entries in the IMS database.
- Track the program’s implementation processes, including following up financial and procurement documentation with appropriate Units in the Mission.
- Together with the Programme Manager (EPC Grants), ensure that partners fully understand all administrative requirements of the Grants process, undertaking capacity building with those partners that may require it.
- Work with Program Team to improve the quality of monitoring templates (checking that tools incorporate protection mainstreaming, technical elements included in the proposal) as well as reviewing Monitoring Reports created by the team.
- Produce reports and run queries on the database as requested by the Programme Manager (EPC Grants); propose revisions to reporting templates and refinements to existing mechanisms as required.
- Participate in field monitoring of Implementing Partners to assure the quality of sub-projects, assure the quality of monitoring reports produced by Senior Programme Assistants.
- Act as Officer in Charge when Programme Manager (EPC Grants) is in the field.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Social Sciences, International Development, Business Administration, Management, or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Experience in community-based and/or small-grants programming, grant writing, humanitarian response, and/or civil-society strengthening;
• Experience working with the United States Agency for International Development (USAID) programmes preferably with the Office of Foreign Disaster Assistance (OFDA) and/or working with the Ethiopian Humanitarian Fund (EHF), Central Emergency Response Fund (CERF);
• Previous experience in operational activities in a post-crisis or emergency area;
• Experience coordinating actions with emergency response actors and other implementing partners and making use of coordination structures;
• Experience working effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.
• Works effectively in high-pressure, rapidly changing environments;
• Supports adequate levels of information sharing between internal units, cluster partners, IOM, and other emergency response actors;
• Establishes and maintains effective relationships with implementing partners;
• Makes correct decisions rapidly based on available information;
• Delivers on set objectives in hardship situations.
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of Amharic, French, and/or Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database ( https://whed.net/home.php ).
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 30 September 2020 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
From 17.09.2020 to 30.09.2020
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: SVN 2020 213 Programme Officer (Emergency Post-Crisis) (P2) Addis Ababa, Ethiopia
Posting: Posting NC56626793 (56626793) Released