Sponsorship Administrator

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Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PURPOSE

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.

In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship.

Plan International Ethiopia’s main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.

The position holder will be responsible to coordinate the overall sponsorship performance and bring it to the high level of set standard, by ensuring the production of quality sponsorship communications at all levels, manage corporate relationships, and child data system functionalities regularly.

management scope, reporting lines, key relationships

Reports to : Sponsorship Manager

Key relationships

Internal: The job holder has a close working relationship internally with the following departments and/or functions:

  • Finance department at country office
  • Sponsorship Coordinators
  • Data Entry Clerks at program areas

Level of contact with children

  • Mid contact: Occasional interaction with children

Physical Environment

  • Typical office environment

Accountabilities and MAIN WORK ACTIVITIES

  • Ensure that communication and production quality standards are being met and report any discrepancy and highlight areas for improvement to the Sponsorship Manager. 20%
  • Ensure that all queries and requested information are dealt with promptly, courteously, professionally and in sufficient details so that follow-ups and repeat queries minimized. 15%
  • Coordinate the sponsorship activities for the country to ensuring that sponsorship process is efficient while supporting PAs attainment of 100% sponsorship production. 10%
  • Check the quality of all communications to ensure that they meet the required standards sampling each batch. 5%
  • Keep track of due dates for the communications to and from the PAs 10%
  • Communicate regularly with Sponsorship Staff to ensure clear understanding of procedures, processes of the child data system. 10%
  • Monitor the implementation of Plan International Commitments; and reports on progress quarterly. 10%
  • Monitors that sponsorship implementation policies, standards and risk management plan are adhered to 10%
  • Organize sponsor visits to the field, and Ensure that SP Visit Reports are prepared and sent to National Offices within two weeks as per the requirements of the Sponsorship Manual 5%
  • Provide trainings to relevant staff (sponsorship staff, community volunteers) in identified capacity gaps that affect quality of sponsorship – specifically in relation to global sponsorship policies, standards, business rules etc. 5%

Leadership and BUSINESS management COMPETENCIES

LEADERSHIP COMPETENCIES

  • Takes accountability for the quality of work in their field(s)/specialism(s) to improve Plan International’s work and impact.
  • Courageous, pro-active and self-aware in tackling tough issues and working with others to implement practical solutions
  • Uses rigorous investigation and clear, balanced analysis of complex evidence to inform decisions and drive change.
  • Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
  • Creates a climate of continuous improvement and practical innovation, open to challenge and new ideas.
  • Alerts others to risks, especially concerning safeguarding.
  • Works to the highest standards of integrity, operating with discretion in sensitive situations
  • Communicates clearly, both in speaking and writing, adjusting to the needs and interests of diverse colleagues, partners, policy makers, and communities.
  • Actively builds and maintains collaborative relationships with colleagues and partners, facilitating and negotiating to reach practical solutions for all parties, often without using positional power.
  • Actively promotes diversity, gender equality and inclusion both internally and externally,
  • Encourages, supports and coaches colleagues, partners, children and young people to develop their capability and take more responsibility.
  • Reflective and pro-active in developing and applying own technical expertise, keeping up to date with trends in theory and practice, and learning from others.
  • Understands and adheres to the policies, processes, practices and standards relevant to own work and helps others do likewise.

BUSINESS MANAGEMENT COMPETENCIES

  • Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy
  • Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
  • Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project
  •  Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications /Experience Required

  • Bachelor’s degree in Communication/English/Social work/Management or vocational training/ technical qualification from recognized higher educational institution
  • Qualifications / Experience Desirable:
  • Supervisory experience in sponsorship for five years and above is an added advantage
  • Languages required:
  • Fluency in English language is essential
  • Knowledge of Local Languages is a desirable

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

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Closing Date:

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

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