Finance Assistant

Share and send to your friends !
Category:
Accounting and Finance
Location:
Dimma, Gambela 
Career Level:
Mid Level ( 2+ - 5 years experience)
Employment Type:
Full time
Salary:

Job Description

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.  

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the  Inter Agency Misconduct Disclosure Scheme .  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issue                                 

Job details

DIVISION: Finance

TEAM: Finance and Systems Team

LOCATION: Dimma, Gambella Region, Ethiopia

CONTRACT TYPE: Fixed Term contract

GRADE: E1 National                         

JOB FAMILY: Finance

SALARY: As per the Oxfam benefit Package

HOURS: 37.5 hours per week

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE :

The Finance and Systems team provides professional, business-focussed finance and IT service, delivering a proactive solution-based approach for resolving issues and ensuring that the operational business requirements are effectively managed to deliver organizational results and support the achievement of program outcomes.

JOB PURPOSE:

The Finance Assistant is responsible to process and maintain financial transactions, supporting OXFAM in managing/controlling financial risks, and providing financial support for the overall program implementation in Gambela Region.                 

POST HOLDER REPORTS TO

Camp Coordinator and Matrix managed by Finance Coordinator

JOBS REPORTING TO THIS POST

None  

BUDGET RESPONSIBILITY

No

KEY RESPONSIBILITIES

  • Responsible to Settle travel and Program/work floats as per Oxfam policy and procedures and maintaining the float register of the field office,
  • Maintain enough amount of petty cash fund and effect petty payments regularly
  • Effect payments at different intervention areas of the organization by cross-checking the verification of the documents
  • Record all payments in cash and bank books and maintains their balance daily
  • Prepare summary for clearance of statutory obligations monthly and submit to Finance Coordinator for review,
  • Check expenditures are charged to correct budget lines of contracts and Oxfam account codes vis-s-vis requesters’ budget line
  • Ensure appropriate deductions of taxes are made in preparing payments on procurement of Goods, services, and works; and in preparing casual labour payrolls
  • Prepare, reconcile with the previous month and transfer monthly staff salary after review and approval to staff respective bank accounts,
  • Prepare PI invoices for payment requests submitted by the logistics department
  • Ascertain supporting documents accompanying each transaction and all vouchers are checked by the Finance Coordinator & carry the approval of the Budget Holder before recording transactions,
  • Be responsible for putting Oxfam Paid stamp on financial documents and transaction invoices and filing them sequentially.
  • Ensure that all files, including payment vouchers and their supporting documents, are kept properly in a professional filling system and office correspondences are dealt with on time.
  • Prepare and maintain bank reconciliation.
  • Assist in Oxfam’s internal and external year-end Audit schedules and provide all documents required by the auditor during the audit as well as answering some audit queries as needed
  • Maintain filing systems for all financial and accounting records and verify the completeness of the documentation as per the OI financial policy and government regulations
  • Ensure all financial and local government regulations have adhered to the desired standards
  • File monthly income tax, withholding tax, and staff pension return to the appropriate government office
  • Ensure donor compliance as well as applicable rule and regulation
  • Provide support for other program and operation staff on a financial matter
  • Conduct regular cash count with camp coordinator
  • Prepare monthly financial reports and month-end pack and submit to finance coordinator for review
  • Compile monthly cash top-up of the sub-office and request cash transfer on a timely basis
  • Manage the overall financial activities of the sub-office (Okugu camp)
  • Work closely with program, Logistics & admin, and finance staff to ensure finance issues of the programs run smoothly and effectively.
  • Perform such other duties as assigned by the supervisor

Oxfam general:

  • Actively participate in the implementation of Performance Management, including objective setting, performance review, upward feedback, and personal development plans.
  • Ensure relevant aspects of Oxfam’s work in Ethiopia e.g., gender equity is reflected in your objectives.
  • Ensure implementation of Oxfam’s operational policies, procedures, and guidelines, especially gender equity, in all aspects of Oxfam’s work with support from technical advisors and program service staff as needed.
  • Act as Oxfam’s representative at the local and national level with local authorities, partners, etc. as required, mainly in events relating to accounting/finance.

Job Requirements

person specification

Most importantly, every individual at Oxfam GB needs to be able to:

·         Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY

Our Values

  • Equality : We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
  • Empowerment : We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
  • Solidarity : We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
  • Inclusiveness : We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
  • Accountability : We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
  • Courage : We speak truth to power and act with conviction on the justice of our causes.

Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:

1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.

 

2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.

 

3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organisational attributes, and feminist leadership approach mean for how we work

For this role, we have selected three of the most relevant feminist Leadership practices for this role (which you can read more about here :

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment

Experience, Knowledge & Competencies

Essential

  • BA degree in Accounting or Finance that can bring an added value to the post from a recognized university/college.
  • Relevant experience of 2 up to 4 years in a finance role, preferably in an international NGO.
  • Experience in project financial management.
  • Strong interpersonal skills, sensitivity to cultural differences, and ability to work in a wide variety of cultural contexts
  • Good command of computer skills (MS-word, MS-Excel) and other internal software systems.
  • Knowledge of and Eager to learn various accounting software with special emphasis on the Oxfam financial management system
  • Good spoken and written English and Amharic, and knowledge of local languages is an asset.
  • Willingness to be flexible and adaptive to changing working requirements
  • Strong sense of personal integrity and attention to detail
  • Good team sprint and problem-solving skills

Desirable

  • Familiar with refugee context
  • Willingness to travel to Oxfam field operation areas
  • Working under minimum supervision and able to work independently
  • Able to learn actively and engage with the organization’s financial system

How to Apply

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam's internal /External application portal  https://jobs.oxfam.org.uk /  or  https://jobs.oxfam.org.uk/vacancy/17163/description   on or before May 12, 2022.

 

Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

Only shortlisted candidates will be contacted.

Contact Details Company : General Job Post Account-16 Company Name/ Contact Person : Adama International Trading E-Mail : NA Phone : 0911-49-60-15 / 0929-93-28-00 Job Details Job Title : Cupper…
Category: Agriculture Location: Holleta and Bishoftu, Oromia  Career Level: Senior Level (5+ years experience) Employment Type: Full time Salary: Job Description Advisory Services: Act as a technical expert for the…
Category: Agriculture Location: Kembata Tembaro, Hadiya and wolayita zones, SNNPR  Career Level: Managerial Level (Manager, Supervisor, Director) Employment Type: Full time Salary: According to the organization scale Job Description Inter…