Office Assistant/Storekeeper- FSD

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Category:
Logistics, Transport and Supply Chain
Location:
Nagelle Borana Field Office, Oromia 
Career Level:
Junior Level (1+ - 2 years experience)
Employment Type:
Full time
Salary:

Job Description

JOB TITLE:  Office Assistant/Storekeeper- FSD

REPORTS TO: Administration Officer/Field Project Coordinator

REPORTING TO POSTHOLDER: none  

LOCATION: Nagelle Borana Field Office

DURATION & HOURS: Until December 2025 with 60 work days probationary period

BACKGROUND

Farm Africa was founded in 1985, is international non-governmental organization working in Ethiopia since 1988. We drive agricultural and environmental change to improve lives. Our strategy has three pillars: agricultural expertise, management and preservation of ecosystems, and the power of business to drive prosperity. We believe Africa has the power to feed itself and are helping make this happen by establishing and spreading the best farming and forestry techniques so that poor farmers and herders have more food to feed their families and to sell. We help smallholders manage their natural resources sustainably so that they can withstand climate change challenges and shocks and ensure their families have enough food in the future as well as now. Farm Africa works in partnership with communities, government, local and international organizations, and the private sector to innovate, learn and share best practices for maximum impact of our projects.

PURPOSE OF THE ROLE

The Office Assistant/Store Keeper position is part of Corporate Services at field offices directly reporting to Admin Officer/Field Office Project Coordinator. The Office Assistant/Store keeper will ensure smooth running of the project office in supporting functions such as maintaining clean facilities and office, stores, and clerical work-related activities. The post holder will assist Administration officer & Project Coordinator and manage resources according to the logistics and admin procedures. 

KEY TASKS AND RESPONSIBILITIES

Key areas of responsibilities are:

  • Assist FO logistic service including movements of people and program supplies, and reports to the Admin Officer/Project Coordinator
  • Facilitate reception and hospitality in the FO while visitors and traveling staff members are in office
  • Ensure assets management in a proper level, facilitate periodic inventory-taking and reporting to admin officer.  
  • Ensure a clean and conducive staff working environment  
  • Manage the operations of the project compound by liaising with the Leaser 
  • Responsible for all field office correspondences and filing them properly
  • Ensure FO operations of telephone, electricity and water as well as bill management
  • Handle all materials purchased and stored in proper manner including fuel coupon and follow up for on time utilization of the materials with the respective staff.
  • Develop and implement a system to ensure efficient use and safety of the project equipment, including timely and appropriate maintenance and monitoring of costs
  • Handle all incoming and outgoing correspondences, file in a chronological order
  • Assist in ensuring that all procurement documents field in a good manner;
  • Keeps projects plan document for procurement in a separate file for reference 
  • Perform all other duties as requested by line manager

These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.

Job Requirements

PERSON SPECIFICATION

Essential

Desirable

Education, qualifications & other knowledge

College Diploma in Logistics and Supply chain management

Logistics and Supply chain management

Knowledge of employment legislation in Ethiopia

 

Experience

One year of relevant experience in procurement/Supply Chain/Logistics management in an NGO or private enterprise

1 year

Experience of asset and inventory management

 

Experienced in implementation and development of procurement/logistics policies

 

Skills & abilities

Skills in planning and executing procurement activities  

 

Computer skills in Word, Excel and other accounting packages

 

Skills in working as part of a team

 

 

Our Values

Investing in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa.

EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does. 

GROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making. 

IMPACTFUL: We deliver long-lasting change for farmers, their families, and the environments they live in. 

BOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.

How to Apply

Those who meet the above requirements should submit their short CV (maximum of 4 pages) and a cover letter (maximum 1 page) addressing [email protected] with the subject Office Assistant/Store keeper -FSD Project for Nagelle Borana by 14 August 2022.

Only short-listed candidates will be contacted.

Farm Africa is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification. Farm Africa does not charge a fee at any stage of the recruitment process. (E.g. Application, interview, meeting, processing, training or any other fees).

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