Civil Society Secretariat Coordinator | The Charter Proje…

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Category:
Development and Project Management
Location:
Addis Ababa 
Employment Type:
Contract
Salary:

Job Description

Purpose

The European Partnership for Democracy (EPD) is recruiting a Consultant to serve as the Coordinator of a ‘Civil Society Secretariat’ to be established in the context of ‘The Charter Project Africa’, an initiative co-financed by the European Union. The Civil Society Secretariat will be based in Addis Ababa, Ethiopia, and serve as a link between pan-African civil society initiatives, on the one hand, and organs and processes of the African Governance Architecture (AGA), on the other hand. It will provide services to members of the project consortium as well as partners engaged in the project, such as youth and civic initiatives. The primary focus will be on offering strategic advice on engaging with the African Union, particularly with AGA organs and the AGA Secretariat, and on supporting advocacy on improving the implementation of the African Charter for Democracy, Elections and Governance (ACDEG) across African Union member states

Background information about the project

The Charter Project Africa is a multi-partner, multi-country initiative with a distinct pan-African approach. It aims to contribute to stronger systems of democratic governance in African Union member states, supported by the African Governance Architecture (AGA) and enshrined in the African Charter of Democracy, Elections, and Governance (ACDEG).

The project aims to empower civil society across Africa in representing citizens at continental level, working with the AGA, and promoting democratic governance in AU member states. It will support civic initiatives, particularly those led by youth, in their ability to leverage knowledge, data and technology to analyse, monitor and promote the implementation of the ACDEG. It will also facilitate collaboration between African Union policy makers, national decision-makers and civil society organisations to jointly address challenges to democratic governance.

The project has eleven target countries: Botswana, Benin, Cabo Verde, Ethiopia, Kenya, Nigeria, Senegal, South Africa, Sudan, Tanzania, and Zambia

The project is being implemented by a consortium of six organisations: European Partnership for Democracy (lead), Africtivistes, Code for Africa, Democracy Works Foundation, Goree Institute and ECDPM

Responsibilities and objectives

The Consultant will assume overall responsibility for leading the ‘Civil Society Secretariat’ to be established in the context of ‘The Charter Project Africa’. He/she will work under the management of EPD and in close cooperation with all other Consortium members. He/she will oversee the work of a second colleague working within the Civil Society Secretariat. 

- Coordination

  • Ensure coordination and a regular flow of information among consortium partners on all project activities (in collaboration with the EPD Technical Advisor);
  • Support collaboration between consortium partners on joint activities;
  • Maintain a global overview of project activities implemented by consortium partners and monitor work plans and timelines;
  • Inform consortium partners on exchanges with the African Union (in particular with the African Governance Architecture), other relevant stakeholders (including the Delegation of the European Union to the African Union) on a regular basis;
  • Attend and support meetings of the Project Steering Committee consisting of the consortium members’ focal points.

- Project management

  • Provide logistical and content support of activities implemented by consortium partners in Addis Ababa and vis-a-vis the African Union in general;
  • Ensure implementation of relevant EPD activities;
  • Oversee the implementation of grants disbursed by EPD in the context of the project;
  • Maintain regular communications with the EPD team based in Brussels;
  • Ensure the continuous monitoring and evaluation of the project, in consultation with the Technical Advisor and the Monitoring and Evaluation Officer;
  • Prepare progress reports on the project in line with EU requirements (in consultation with the EPD Quality Control and Technical Advisor);
  • Support monitoring and evaluation activities, such as collection and interpretation of data;
  • Support the mid-term and final evaluation processes;
  • Conduct and oversee a risk assessment and risk control mechanism. 

- Support and capacity building

  • Update the Consortium partners on a regular basis on political and project-related developments of the African Union;
  • Act as the principal contact point for consortium partners to support their engagement with and advocacy towards the African Union, particularly vis-a-vis the African Governance Architecture (AGA). 
  • Deliver support activities and tailored advice to consortium partners and project partners on engagement with the African Union, particularly with the African Governance Architecture (AGA);
  • Support the elaboration and implementation of effective communications strategies and provide quality control of advocacy material.

- Public representation

  • Provide leadership on continental campaign & advocacy activities (and approaches);
  • Facilitate and moderate public events, such as high-level conferences and workshops;
  • Identify potential key stakeholders, interlocutors and informants for project activities and maintain contacts and introduce them to consortium partners as needed; 
  • Participate in relevant meetings and workshops with pan-African civil society, African Union officials, international organisations and diplomatic missions as relevant for project activities and for raising the project’s profile; 
  • Draft and edit policy briefs, blogs and other written products planned for within the project and required by consortium partners;
  • Oversee and feature in any multimedia content developed in the context of the project (e.g. podcasts, video interviews/blogs, etc.).

- Duration

  • The assignment will be from 1 May 2021 to 30 June 2024. 

 - Salary

  • The remuneration for this position shall be in accordance with EPD’s payment scale for international consultants and appropriate to the Consultant’s level of qualification and experience. These will be determined in the context of the recruitment procedure. Please note the successful candidate will sign a consultancy agreement with EPD, in line with EU procurement rules.

Job Requirements

  • Excellent knowledge of African Union institutions is required, previous experience with the African Governance Architecture and any of its organs is considered a strong asset;
  • Previous experience in project management is required, management of projects with multiple consortium partners is considered a strong asset;
  • Previous experience in working on good governance and democracy support projects/initiatives is required;
  • Previous experience in pan-African civil society initiatives is considered a strong asset;
  • Full professional proficiency in English and French required.

How to Apply

Application documents

Candidates are invited to submit the application documents detailed below, which as a whole constitute the application package. Incomplete applications will not be considered.


1. A  cover letter , describing the overall interest in the position;

2.  A  technical offer , consisting of: 

        a. The application form (Annex I) duly filled in and signed; you can get the application form from the link below 

      b. An updated CV.

3. A  financial offer  that states the professional fees expected on a monthly basis, all taxes included.


Evaluation criteria

The application packages will be assessed by an evaluation committee against the criteria listed in Annex II. Candidates scoring at least 75/100 with regard to the evaluation grid below (Annex II) for their technical offer, will have their financial offer considered. EPD reserves the right to enter into a negotiation with the candidates on the financial offer proposed by them, before finalizing the evaluation process. The technical offer will be weighted with 80%; the financial offer will be weighted with 20%. Incomplete applications will not be considered.

The evaluation procedure will be finalised after shortlisted candidates have been interviewed by EPD and agreement on the financial offer has been found. The candidate with the highest score in the grid below will be selected for this position.

Deadline and selection modalities

Candidates are invited to submit the full application package to  [email protected] , with the title of the position in the subject line, and by  Friday 16 April 2021, at 23h59 CET at the latest .

Potential candidates are invited to submit their questions about the recruitment process if any. Shortlisted candidates will be invited for an interview. A Steering Committee will be set up to collectively agree on the final selected candidate.

The expected start date for the position is 1 May 2021. Unsuccessful candidates will be informed of the final decision.

The full TOR, the Evaluation Grid, and the Application form are available on  EPD Website

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