OVC Project Grant officer

Category:
Accounting and Finance
Location:
Addis Ababa 
Career Level:
Mid Level ( 2+ – 5 years experience)
Salary:

Job Description

Position Summary:

As per the financial recording and financial information system, journalizes and post transactions. Close all financial accounts monthly; ensure that the accounting system follows the right order and the financial regulation of ANPPCAN-Ethiopia; Prepare financial statements periodically. Conduct major accounting duties specified in the Financial Management Manual of the organization.

Key Responsibilities and Contributions:

  • Register all incomes and payments of the Organization.
  • Keep separate books of accounts for each donor and regional project.
  • Devise a modern system of accounting for the Organization and apply it.
  • Analyze the financial movements of the Organization and prepare monthly, quarterly and annual financial reports.
  • Explain the financial situation of the organization to its auditors.
  • Monitor Bank statements.
  • Keep a fixed asset register.
  • Control goods received and goods issued by the store keeper.
  • Keep and record all vouchers and supporting documents in good order and in a safe place.
  • Record all cash transactions immediately in the account’s ledger.
  • Reconcile all cash transactions daily and record in a ledger
  • Prepare payrolls for the staff of ANPPCAN-Ethiopia.
  • Prepare schedule of receivables, payables, fixed assets and budgets form subsidiary ledger monthly
  • Prepare trail balance form the general ledger monthly
  • Prepare balance sheet, income statement and fund flow statements from the trial balance and submit to concerned units
  • Prepare bank reconciliation monthly
  • Check vouchers for the availability of budget before payment is effected.
  • Hold all relevant documents available for auditing at any time.
  • Register fixed assets bought or donated
  • Give number to all furniture, office equipments, machineries and other properties acquired.
  • Take inventories at the end of each budget year.
  • Prepare annual budget based on the activities of the organization.
  • Keeps separate books of accounts for each donor and project.
  • Prepares payment vouchers based on authorized payment documents.
  • Processes cash transfer requests.
  • Analyzes payments according to project budget.
  • Keeps the record of fixed assets in the register book and calculates annual depreciation.
  • Sorts out and summarizes petty cash fund account.
  • Prepares cheques.
  • Arranges relevant documents for internal and external auditors.
  • Prepares quarterly and annual reports of the organization to be submitted to donors and relevant government organizations.
  • Performs other duties to be assigned to him by the Finance Officer.
  • Performs other duties to be assigned to him by the Finance Officer of the Organization.

Report to:

  • Finance Officer

Terms of employment: 

  • One year contract with possible extension

Job Requirements

Minimum Requirement

  • Qualification:  Graduate from a recognized university with Ma Degree in Accounting/Finance with good computer skills and Peachtree knowledge.
  • Experience:    At least 2 years must be NGO experience and USAID/PEPFAR funded project finance management experience is advantageous.
  • Computer literate, Peach Tree Accounting is mandatory

How to Apply

Interested candidates are encouraged to email their CV/resume and cover letter to bworkayehu@gmail.com and ANPPCAN-Ethiopia is an equal opportunity and affirmative action employer without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran with respect to policies, programs, or activities.

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