Program Manager – ECHO Awards

Category:
Development and Project Management, Management
Location:
Addis Ababa 
Career Level:
Managerial Level (Manager, Supervisor, Director)
Employment Type:
Full time
Salary:
As per the scale of the organization

Job Description

INTRODUCTION

 

Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.

 

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.

 

Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.

 

Job Title

Program Manager – ECHO Awards 

Code

0041

Place of Work

Addis Ababa

Program/Unit

EC & ECHO portfolio

Monthly Salary in ETB

As per the scale of the organization

No. of Positions

01

Length of Contract

9 months with possibility of extension 

 

Role purpose

Background:  Save the Children is currently implementing two ECHO-funded projects in two regions, Gedo zone of SNNPR and Wolega zone of Oromia region 

 

Primary Purpose of the Position: Ensuring the smooth implementation, technical supervision, sound budgetary management, and close out of the ECHO Humanitarian response projects through coordination at Addis level.

 

The Program Manager will oversee the overall coordination and implementation of the ECHO Humanitarian response projects which requires considerable coordination and facilitation at the country office level in terms of logistics & procurement, budget management, award management, technical assistance, MEAL, and donor interfacing/liaising. In addition, this role will be central in keeping track of the deliverables of the projects and that MEAL and PDQ are providing the necessary support. Also, the Program Manager ensures that the project keeps in line with the overall response strategy of Save the Children and the government coordinated response.

 

 

 

 

 

SCOPE OF ROLE:

 

Reports to: EU and Nordic Portfolio Director

 

Staff directly reporting to this post: 2 field-based Project Coordinators (functional reporting only)

 

KEY AREAS OF ACCOUNTABILITY:

 

JOB SPECIFIC ROLES & RESPONSIBILITIES:

 

Program implementation

·         Coordinate the implementation of the ECHO Humanitarian response projects.

•    Ensure that Save the Children’s interventions are implemented to a high quality and effectively coordinated and managed with appropriate levels of technical support.

•    Advise on, and co-lead the recruitment of the project teams to maximize the efficiency, effectiveness and impact of our interventions with the budget available

•    Strengthen all areas of Save the Children’s response by providing management support and mentoring to the field-based project managers

•    Advise the Portfolio Director, Humanitarian Director, and/or DCD operations in Addis on support requirements from both the Country Office to strengthen Save the Children’s drought recovery programs.

·         Ensure high quality program implementation at scale that impacts positively on the lives of children and other vulnerable refugees and that meets with Save the Children’s Standard Operating Standards, SPHERE standards and our commitments to donors and the Government of Ethiopia.

·      Work closely with the Portfolio Director and the assigned Awards Manager to manage the allocation and use of the budget, liaise between the project managers at field level.

·      Conduct regular visits to field implementation sites in affected areas to update program analysis.

·      Work closely with logistics to follow up and ensure the procurement done at CO level is initiated and processed timely. Facilitate the coordination between the field teams and the CO logistics & finance team

·      Work closely with the operations and PDQ teams to ensure timely and adequate Technical specialist support to the programs, including frequent field visits. Ensure TS reports are disseminated to the field and recommendations are implemented 

 

Representation and Coordination

·      Coordination with other partners and implementers at Addis level.

·      Sharing minutes of the coordination meeting and disseminate these to the field project managers and all relevant parties.

·      Ensure Addis level coordination with other SCI programs, specifically in the affected areas and response programs. Facilitate field level coordination.

 

Reporting and MEAL

·      Ensure that effective M&E and accountability mechanisms are in place and that relevant information, statistics and analysis are provided in a timely way for donor reports, situation reports, project proposals, case studies and communications.

·      Contribute to the development and documentation of best practices and their dissemination to a variety of internal and external audiences.

·      Coordinate the data input and co-responsible for report writing for all narrative and program data reporting requirements, ensure with the support of the larger PDQ and OPS teams that the data is clean, segregated where needed and timely compiled. Ensure partners deliver timely and all have joint and consistent indicators.

 

 

 

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

·         Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·         Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

·         Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

·         Widely shares their personal vision for Save the Children, engages and motivates others

·         Future orientated, thinks strategically

Collaboration:

·         Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

·         Values diversity, sees it as a source of competitive strength

·         Approachable, good listener, easy to talk to

Creativity:

·         Develops and encourages new and innovative solutions

·         Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency

Job Requirements

•    Bachelors Degree in humanitarian assistance or related field relevant to Save the Children's program themes/sectors.

•    Minimum of 8 years of experience in program management, specifically in emergency response and coordination with an INGO.

Knowledge, Skill & abilities

•    Experience managing ECHO funded projects.

•    Expertise in joint (multiple actor) program operations, grant management and project planning and coordination.

•    Excellent analytical writing skills in English.

•    Strong interpersonal communication skills and experience in managing diverse teams of national and international staff are a prerequisite.

•     Ability to take personal responsibility for completing tasks to a high standard and to meet deadlines.

•    Willingness to work flexibly and professionally in a dynamic and fast-moving environment.

•    Ability to work in a challenging work environment with minimal direct supervision.

•    Functioning language is English, fluency in local language an advantage.

 

Scope & complexity of decision making

Able to solve problems by selecting the most suitable procedure or method within guidelines and precedents; direction sought when solutions not within established guidelines or precedents.

 

PERCENTAGE OF TRAVEL (Out of duty station if applicable )  

  • frequent travel to project sites  

 

COMPETENCIES 

SC Values are: Accountability , Ambition , Collaboration , Creativity and Integrity . To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases:

Leading (align with Ambition, Integrity collaboration and creativity)

·         Leading and Inspiring Others: Demonstrate leadership in all our work, role models our values and articulates a compiling vision to inspire to achieve our goals for children.

 

·         Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/ organisation.

 

·         Developing Self and Others : Invest time and energy to actively develop self and others to help realize their full potential and to build the organization capability for the further. 

 

Thinking (align with Ambition, creativity, Collaboration and Creativity)

 

·         Problem solving and decision making : Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.

 

Engaging (align with Collaboration, Creativity)

 

·         Working effectively with others Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.

·         Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others

How to Apply

Interested applicants who met the MINIMUM requirements should send the following through www.ethiojobs.net before or on May 20, 2019.

 

a.     A CV (not more than 3 pages)

b.     A cover letter (not more than one page)

c.     A one-page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this.

Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You should provide them upon request otherwise your application will reject.

 

PLEASE MAKE SURE YOU STATE THE CODE OF THE VACANCY ON THE SUBJECT OF YOUR EMAIL ensuring that the job title is clearly stated in the cover letter. All applications should be received within 10 days of this advertisement.

 

We need to keep children safe and as such, our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will, therefore, be required to complete a Police Check and must sign onto our Child Safeguarding Policy and Code of Conduct.

In the selection of its staff, Save the Children is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.

 

Note: All travel costs should be covered by the applicants, if invited for written exam or interview. 

 

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