Specific Responsibilities

·         Under the direct supervision of Project Admin & Finance, compiles all           procurement orders for goods & services needed in accordance with the terms           and conditions stipulated in the concerned with budget a contract agreement           for the process;

·         Receive and process orders assigned by the Admin & Finance Manager  from the           construction site and Addis Branch office, checking that order has been correctly           filled, that quantity/specification is provided, and signed by the responsible           person.

·         Prepare necessary request for quotation or Enquiry forms for all required           suppliers, with all specifications, indicate closing dates to receive quotations,

·         Ensures availability of funding before the procurement order is placed in           consultation with Finance and Admin that Tajir policies and procedures           governing procurement of goods and services are strictly observed;

·         Ensures that the inventory records are update upon the arrival of new assets           and report to the Admin and Finance Head; the completeness of the store           records, periodically monitoring the store movements of the Branch/Project

·         Ensure all procurement files are held and kept properly. 

·         Ensure delivery dates and time is shared with the warehouse personnel well in           advance before delivery of the goods

·         Assist to ensure payment of suppliers is made promptly and that the finance           department receives all the necessary documentation.

·         Make sure that all suppliers are dealt with fairly and equally. You must never use             your position for personal gain and should refuse any gifts that are offered by             suppliers.

·         Ensure items are never purchased from family members.

·         Ensure the receipt of all goods procured locally is properly recorded using the         correct TAJIR procurement documentation

·         Any other task as designated by the line manager or their direct line           management.

REQUIREMENTS &PERSON SPECIFICATION

·         Degree/Diploma in Procurement & Supplies Management

·         2 Years of work experience for Degree and 4 Years of experience for Diploma

·         Experience in construction company is advantageous

FEMALE APPLICATS ARE HIGHLY ENCOURAGED TO APPLY