BMZ Grant Project Finance and Admin Coordinator

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Contact Details
Company : Future Generation's Organization (FGO)
Company Name/ Contact Person : Future Generation's Organization (FGO)
E-Mail : [email protected]
Phone :
Job Details
Job Title : BMZ Grant Project Finance and Admin Coordinator
Date Posted/Updated : Wednesday, December 1, 2021
Application Deadline : Thursday, December 9, 2021
Job Type : Contract
Category : Accounting
Job Code :
Description
Organization: Future Generation's Organization (FGO)

NTERNAL & EXTERNAL VACANCY ANNOUNCEMENT

Future Generation's Organization (FGO) is a Child Focused community-based organization registered as an Board-led organization with CSO Agency. FGO is an implementing partner of Child Fund Ethiopia and invites interested and qualified individuals for the following positions

Position: BMZ Grant Project Finance and Admin Coordinator

Place of work: Fentale woreda
Main office: Metahara
Employment Type: Full time
Required: one
Salary: as per the scale of the organization
Reports: to FGO (Future Generation's Organization Executive director
Term of employment: One year with the possibility of extension based on performance and Budget availability

Job Description
Financial Responsibilities:
• Coordinate with other team members to complete financial requirements for Action plans and prepare reports for relevant parties such as Government and donors as necessary
• Undertaking other standard financial requirements such as monthly cash count, surprise cash count, undertaking random checks on purchase prices and preparing cash flow requests
• Prepare and check monthly financial report and send to donor on monthly, Quarterly and yearly basis
• Ensure adequate fund/cash held in program for planned activities
• Keep track of monthly cash balances
• Send monthly cash request to donors on time
• Ensure the following deadlines are adhered
• Monthly cash books and bank books
• Cash requests from the fields
• Cash transfers to fields and others
• Responsible to fill the gaps when cashier is on annual leave
• Adhere to the necessary accounting, documentation and reporting procedures required for the purchase of items based on purchases/procurement procedure, if any
• Responsible to check daily financial payments in line with organizational policies and procedures by giving due attention to authorization level and budget codes
• Ensuring close collaboration and communication with Finance & People & departments at donors office to facilitate and smoothen consistent running of the project
• Work closely and provide technical support to the cashier
• Check and review the external work done before any payment is effective

HR & Admin Responsibilities:
• Manage and record staffs’ annual leave roster and ensure all annual leave is used within the current year. Record and manage all staff related leaves, sick leave, as per HR Manual
• Manage and address all staff personal issues following the HR manual guidelines
• Provide the necessary materials and equipment to project staff for their day to day activities
• Receive, screen, log and route program-related correspondences and maintain an effective follow-up system
• Maintain good working relationships in the workplace
• Manage the maintenance of proper logbooks and prepare monthly fuel logbook report for each vehicle
• Check log sheet of each vehicle before fuel is refilled to assure the maintenance of appropriate logbook and fuel consumption
• Ensure that all incoming and outgoing letters and correspondences are systematically segregated and maintained in order to identify archive and retrieve easily and passed on to the appropriate person/office
• Receive all incoming letters, mails, parcels and handle internal distribution depending on the subject
• Responsible for managing the organization Achieving and documentation System
• Keep custody of photocopying papers and office supplies and stationery for Admin staff use and ensures its availability at all time.

Safeguarding & Safety & Security:
• Ensures that Safeguarding, Child Protection, and Gender Equality policies are fully embedded in project design, during implementation and as principles applied in day-to-day work of Project team
• Understands and puts into practice the responsibilities under Safeguarding, Child Protection and Gender policies and Code of Conduct (CoC)
• Adheres to any local security protocols that have been put in place when working in the office, travelling to the field or undertaking project activities

Others:
• Arrange all financial documents for Internal & External Audit
• Prepare financial reports

How to Apply
• Candidates who meet the above qualifications can apply in person to FGO’s main office or can send their updated CV, Academic degrees, work experiences, and application letter through [email protected] email within 7 working days from the date of Advertisement.
• Female candidates are highly encouraged to apply!

Only short-listed applicants will be contacted.

Qualified women are highly encouraged to apply.
Qualifications/Skills
Job Requirements
Education and year of experience:
• University Degree in Accounting, Business management
• Minimum of 6 years of proven and progressive work experience, preferably in NGOs
Knowledge, Skills, and Abilities:
• Good communication skills and appropriate knowledge in accounting
• Good skills in computer application preferably in accounting software
• Ability to act in a professional and ethical manner
• Willingness to work under pressure
• Firm belief in teamwork and gender equality and sensitivity to HIV/AIDS
• Commitment to values and working styles of FGO.
Personal Characteristics / Skills:
The grant project Admin and Finance coordinator should demonstrate competence in building partnerships, working in collaboration, and being people-focused.
Fluent in local language both in spoken and written
Education Level : Bachelor's
Experience : 5-10 years
Location
City : Fentale woreda
State : Oromiya
Country : Ethiopia
Salary Details
Min. Monthly Salary : Pay Scale
Max. Monthly Salary : Pay Scale
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