Filed Admin Officer

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Category:
Accounting and Finance
Location:
Bahirdar, Amhara 
Career Level:
Mid Level ( 2+ - 5 years experience)
Employment Type:
Full time
Salary:
As per the organization scale

Job Description

Reference number: Rec/ 065/22

Introduction

CORDAID is a Dutch, international non-governmental organization which combines 100 years of experience and expertise in emergency aid and structural poverty eradication. CORDAID believes in a world without poverty and exclusion. We strive for a just and sustainable society where every person counts. We stand for knowledge and talent sharing between North and South, between farmers and businesses, between activists and policymakers. Where poverty, conflict and exclusion tear up societies, we connect people and communities. We also stand for professionalism, expertise and solidarity across borders, to make a difference where it is most needed. Together with more than 600 partner organizations in Africa, Asia, the Middle East and Latin America we structurally improve the living conditions of the poorest and most excluded populations - the bottom billion.

Purpose of the position

The Field Office Finance Officer is responsible for the provision of Operational support to the regional office at Bahirdar in the areas of finance and administration, logistics and procurement functions.

Responsibilities and Accountability

Procurement 

Contributes to procurement process for office property, expendable supplies and services. Collects quotations and prepares evaluation comparative tables and submit for review. Prepares purchase orders (after getting necessary quotations and authorization) or draft contracts. Follows-up the activities and tasks undertaken by contractors as indicated in the signed service/procurement contracts or Purchase Orders. Verifies the invoices received in relation with Purchase Orders or Contracts issued and compiles all required documents together with the invoice to be submitted to the Administration and Finance staff in charge of the accounts.

Asset Management

Supports the monitoring the maintenance of office equipment, ensuring timely repairs when required. Oversees and ensures proper maintenance and functioning of office equipment and furniture. Supports the follow up and updating of inventory list in case of purchase, transfer, donation and written off Inventory.

Fleet Management 

Prepares the monthly vehicles report and logistics monthly report and submit to Logistics and procurement officer. Coordinates the movements and activities of the drivers. Oversees and ensures proper maintenance and management of vehicles and drivers e.g., repair, maintenance, monthly mileage check, usage purposes as well as licenses and insurance coverage. Supports follow up of accidents/incidents with the police, informing insurance company, prepares and sends all relevant documents. Follows-up of the drivers list of duties, shift, logbook, etc.

Financial Management 

Ensures all income taxes, withholding taxes, and other taxes are withheld and paid accordingly. Processes payments to vendors and beneficiaries in a timely manner. Keeps the office safe maintaining cash and other valuable assets in a secure manner. Receives authorized cash or bank payments and receipts. Passes completed transactions to the national office. Verifies backup documents of all expenditures are complete and have the standard projects number, account code and activity number.

Human Resources/Administration

Ensures that staffing requests are made according to the proper procedures, in liaison with HO Human resources team, follow up recruitments, personnel file documentations, leave administration, provide all documents to HOHR necessary for payroll preparation (staff resignation/termination, information about new joiners, etc.), for pension system ask employees to fill in pension profile form and collect supporting documents from staff and pension ID from respective pension agency, familiarize self to the timesheet administration System and follow up with respective team for strict compliance with standard and deadline, Prepare a continues performance appraisal for staff under your supervision timely and follow up team for the completion, update HOHR timely regarding staff disciplinary/grievance issue (if any), in liaison with HOHR track expiry dates of contract of employments and ensure that proper organizational/country low procedures are followed a head, ensure that termination payment is collected by ex-employee within seven days after completion of clearance
 



Job Requirements

Required Qualification and Experience

  1. Degree in Accounting, Finance or related field;
  2. Minimum 3 years of relevant work experience in NGOs in the area of Finance, administration, procurement or logistics.
  3. Excellent skills and knowledge of logistics, financial administration and accounting processes;
  4. Good communication skills;
  5. Fluency in Amharic and English languages;
  6. Capable of working under pressure in a multitasking position;
  7. Ability to work in a multicultural environment; and
  8. Good experience in the usage of computers and office software packages (MS Word, Excel, etc.).

Core competencies

  1. Maintain Integrity
  2. Team player
  3. Proven ability to prioritize tasks, meet deadlines and work with limited supervision.
  4. Strong organizational development skills
  5. Good negotiating skills
  6. Strong verbal and written communication skills
  7. Problem solving skills
  8. Conflict management skills
  9. Ability to coach subordinate

How to Apply

Interested and qualifying applicants can submit their application letter and CV in English, with both phone and email contact details of at least 3 professional references, to the following email  [email protected] The vacancy reference number along with the title of the post needs to be written in the subject of the email.

CORDAID is an equal opportunity employer and women are strongly encouraged to apply.

All applications submitted cannot be returned.

Applicants are encouraged to apply early as interviews are done on a rolling basis and the advert can be closed when a matching candidate is identified.

An integrity screening will be part of the application procedure.

Only shortlisted candidates will be contacted

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