Position: Finance & Administration Officer
Place of work: for head office (Addis
Summary of Role and Responsibilities
? The Finance & Administration Officer will be responsible for all financial and
administrative matters of the company and will report to and work closely with, the
company management team. Besides, the Finance & Administration Officer will
partner with the General Manager, to develop and strengthen strategies relating to
finance across the organization. The Finance & Administration Officer shall at all
time act in accordance with company law and current country policies.
The responsibilities of the Finance & Administration Officer will include
? Overall responsibility for all aspects of financial management and control.
? Effective financial reporting for the company, in a timely, accurate, relevant
? Maintaining accounts general ledgers and processing monthly payroll.
? Management of cash flow and preparation of monthly cash flow projections.
? Preparation of quarterly management accounts for the management, statements
? Preparation of annual accounts to trial balance stage, and liaising with external
? Preparation of annual budgets for submission to General Manager Office.
? Management of Accounts Payable & Accounts Receivable as per the
? Maintaining Fixed Asset registration and liaising with banks for all finance matters.
? Management of the organization’s insurance policy.
? Companies Registration Office compliance, Revenue compliance.
? General office administration, staff development, implementation of relevant
financial policies and procedures, in consultation with the General Manager,
Treasurer and the Audit
? Ensuring confidentiality and professional integrity is upheld at all times.
? Being flexible, adaptable and available to take on other tasks or duties as
requested by the General Manager.
? Creating employee files, arranging their documents as per the requirements
? Identifying manpower’s gap, preparing job descriptions and posting vacancy
? Answering employee questions with discussing concerned organs
? Processing incoming mail from immediate supervisor/work team
? Creating and distributing documents for concerned organs
? Serving as a point of contact with benefit vendors/administrators
? Maintaining employee data on computer system by updating and entering data
? Setting appointments and arranging meetings for the company
? Maintaining calendars of HR management team
? Compiling reports and spreadsheets and preparing spreadsheets
? Processing payroll, by ensuring vacation & sick time are tracked in the system
? Facilitating resolutions to any payroll errors
? Participating in benefits tasks, such as claim resolutions, reconciling benefits
statements, and approving invoices for payment
? Assisting concerned body’s on logistics, trials, costing, recruitment & security
Recruitment/New Hire Process
? Participating in recruitment efforts
? Posting job ads and organizing resumes and job applications
? Scheduling job interviews and assisting in interview process
? Collecting employment and tax information
? Ensuring background and reference checks are completed
? Preparing new employee files
? Overseeing the completion of compensation and benefit documentation
? Orienting new employees to the organization (setting up a designated log-in,
workstation, email address, etc.)
? Conducting benefit enrollment process
? Administering new employment assessments
? Serving as a point person for all new employee questions
? Maintaining current HR files and databases
? Updating and maintaining employee benefits, employment status, and similar
? Maintaining records related to grievances, performance reviews, and disciplinary
? Performing file audits to ensure that all required employee documentation is
collected and maintained
? Performing payroll/benefit-related reconciliations
? Performing payroll and benefits audits and recommending any correction action
? Completing termination paperwork and assisting with exist interviews
Qualities of Competent HR Assistants
? Must be adept at problem-solving, including being able to identify issues and
resolve programs in a timely manner
? Must possess strong interpersonal skills
? Must be able to communicate clearly, both written and orally, as to communicate
with employees, members of the HR management team, and in group
presentations and meetings
? Must be able to effectively read and interpret information, present numerical data
in a resourceful manner, and skillfully gather and analyze information
? Must be able to prioritize and plan work activities as to use time efficiently
? Must be organized, accurate, thorough, and able to monitor work for quality
? Must be dependable, able to follow instructions, respond to management
direction, and must be able to improve performance through management
? BA/MBA-Degree in Accounting and Finance or in Business Administration with 3
years direct related work experiences for BA and 2 years for Masters.
Special Skills Needed
? Excellent analytical and problem-solving skills.
? Excellent verbal and written communication skills.
? Excellent organizational and IT skills.
? High levels of professionalism, initiative, energy, creativity and flexibility.
? Have Quick Books experience an advantage.
? Application Process Candidates wishing to apply for this post should e-mail a
The closing date for the application is OCT 15 2021. Qualified candidates
should submit the application letter and CV which is not more than 5 pages