HR & Office Administration Officer

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Contact Details
Company : YES | Your Employment Solutions
Company Name/ Contact Person : YES | Your Employment Solutions
E-Mail : [email protected]
Phone : 0942070707
Job Details
Job Title : HR & Office Administration Officer
Date Posted/Updated : Tuesday, April 12, 2022
Application Deadline : Friday, April 22, 2022
Job Type : Full Time
Category : Administration/HR
Job Code :
Description

Company Description

Our client, FSD Ethiopia, is a newly established development agency that aims to strengthen the financial sector ecosystem in Ethiopia by addressing constraints to an effective, transparent, stable, and inclusive financial system. FSD Ethiopia will work alongside the Government of Ethiopia, public sector stakeholders, the private sector, development partners and other actors in the financial system to make Ethiopia’s financial system work better for businesses and households.

FSD Ethiopia was registered in February 2022 as a Foreign Organization and is supported by UK Aid and the Bill and Melinda Gates Foundation. FSD Ethiopia is incubated by FSD Africa, a specialist development agency that works to make finance work for Africa’s future.

JOB DESCRIPTION

Main Purpose of the Job

The HR & Office Administration Officer is responsible for providing human resource, logistical and administrative support to FSD Ethiopia staff and managers; ensuring that all human resource and administrative procedures and routines that are necessary for effective people management are carried out on time and to standard.

Primary Duties & Responsibilities

? Liaise with the recruiting manager to clarify the nature of any vacancy; ensuring that a job description is developed or updated with clear specifications of the technical and behavioural competencies required.
? Participate in the development of a recruitment and selection plan; ensure clarity concerning the assessment methods & tools that will be used and the team members/consultants who will be involved.
? Manage all aspects of the recruitment process; ensuring good communication with all involved (staff, candidates, consultants) and ensuring that the plan (above) is delivered on time and to standard.
? Manage the onboarding and probation period of new staff; liaising with management to ensure that they are performing as expected and providing appropriate support / corrective action.
? Support managers in scheduling and documenting annual target setting and appraisals.
? Collate the learning and development needs identified during appraisals.
? Administer employee benefits and well-being programs appropriately.
? Keep staff HR tracking system up to date, ensuring that all required information is entered and flagging any areas of concern to management.
? Provide support and advice to both staff and management on HR matters; at all times representing FSD Ethiopia positively and seeking to effectively resolve any conflicts & grievances according to good practice.
? Liaise with the insurance provider to manage FSD Ethiopia’s staff insurance scheme; ensuring that policies are renewed on time, that staff are guided in how to meet the requirements of the scheme and that all necessary administration is carried out.
? Support in periodic review of FSD Ethiopia’s staff handbook, procedures, and systems; ensuring that they comply with the laws of Ethiopia and represent good practice in HR management.
? Ensure that all legal/statutory requirements associated with the employment of staff by FSD Ethiopia are fulfilled (including immigration requirements and contracting).
? Manage the employee HR records; ensuring that all required information is on file,
retained for the statutory period and disposed of thereafter, in compliance with the organization’s data management policies.
? Ensure safeguarding and code of conduct practices are adhered to in line with the organizational policy
? Prepare for and support audits; ensure that any corrective actions relating to HR management are closed out in a timely manner.
? Implement all aspects of the risk management framework relating to HR management.
? Prepare HR department periodic reports.
? Allocate storage space for FSD Ethiopia assets.
? Coordinate services provided by outsourced providers to ensure services are delivered as stipulated in the respective contracts.
? Coordinate with internal teams and service providers in the preparation and management of contracts
? Coordinate application, renewal and claims for insurance covers for organization assets.
? Coordinate allocation and equipping of conference facilities and open space.
? Facilitate maintenance plans and coordinate maintenance and repair of assets.
? Manage the function of the front office (reception) to ensure that visitors are attended to at all times.
? Coordinate transport and related activities for the Ethiopia office to facilitate project and office operations.
? Analyze and disseminate security-related information to staff and investigate areas of loss or damage of organization assets.
? Perform other duties as assigned.

Closing Date: April 22, 2022

How to Apply

YES invites all well-qualified candidates to apply. Please send an electronic submission of a CV and cover letter to [email protected] with the subject title: HR & Office Administration Officer or apply directly on LinkedIn. Applications may be reviewed as they are submitted, until the application deadline.
Completion of satisfactory employment reference checks, background checks, and proof of education are essential conditions of employment.
Qualifications/Skills
Professional Qualifications
? Bachelor’s degree in Human Resource Management or Business Administration/Management ? At least 5 years of relevant experience in a similar role
? Knowledge of best practices in HR management is essential
? Experience in general office administration required
Core Competencies
? High drive for results and an ability to be organized
? Outstanding interpersonal skills
? Quality work output
? Contributes to team success
? Ability to communicate both inside and outside the organization
? Formal presentation
? Ability to write complex reports.
? Analytical skills.
? Good skills in MS Office (Word, Excel, and PowerPoints)
? Fluency in both English and Amharic working languages is required
Education Level : Bachelor's
Experience : 5-10 years
Location
City : Addis Abeba
State : Addis Ababa
Country : Ethiopia
Salary Details
Min. Monthly Salary : ETB 0.00
Max. Monthly Salary : ETB 0.00
Category: Engineering Location: Addis Ababa, Addis Ababa  Career Level: Mid Level ( 2+ – 5 years experience) Employment Type: Full time Salary: Very Attractive with different benefit packages Job Description…