Office Assistant

Category:
Admin, Secretarial and Clerical, Business and Administration
Location:
Addis Ababa 
Career Level:
Mid Level ( 2+ – 5 years experience)
Salary:

Job Description

PRIMARY FUNCTION/PURPOSE

 The Office Assistant will provide logistical and operational support to the IFES-Ethiopia field office.

MAJOR DUTIES AND RESPONSIBILITIES :     

  • Ensuring cleanliness and organization of offices
  • Ensuring that necessary office supplies are in stock
  • Photocopying and filing various documents as directed by supervisor
  • Reporting to supervisor maintenance requirements such as light bulb replacements, leaking wash basins, etc.
  • Answering calls, greeting visitors and guests
  • Setting up for and cleaning up after any meetings or other events held in the office
  • Provide excellent levels of guest service, serve coffee, drinks and pastries at meetings
  • Running short errands for office staff or consultants as needed
  • Providing assistance and support to staff and consultants as requested by supervisor


Job Requirements

SKILLS AND SPECIFICATIONS

  • The ability to remain organized while handling multiple tasks under tight deadlines;
  • Ability to complete tasks with supervision;
  • Excellent communication skills in order to be able to work with IFES program and administrative staff to identify and resolve issues;
  • Must value operating in a collaborative and cooperative environment;
  • Ability to show initiative, good judgment, and resourcefulness.       

EDUCATION AND QUALIFICATIONS

  • High school degree or equivalent.
  • Minimum of 2 years of experience, preferably working with international NGOs.

LANGUAGE SKILLS :  Proficiency in Amharic and English is required. 

TRAVEL N/A

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT : Standard office work environment.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.  

How to Apply

   Interested and qualified applied applicant should apply through the email below

[email protected]

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