Communications and Reporting Specialist

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ROLE PURPOSE:

To ensure effective communication and visibility of Growth through Nutrition project through various project, SCI, donor and GOE platforms and work closely with the COP, and two DCOPs in delivering high quality written donor reporting and documentation.

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

SCOPE OF ROLE:  

Reports to:  COP

Dimensions:  Growth Through Nutrition operates nationally and in five regions of Ethiopia and with six international and five local partners to improve the nutritional status of Children and women. It has more than 40 staff in Addis project office.  It is a six year 78 million USD project funded by Feed the Future through USAID.

The Communications and Reporting Specialists works across GTN staff, including partners, to ensure the work of the project is effectively communicated to stakeholders. The specialist will work closely with the SCI Communication Team to plan and deliver high level events and activities and provide guidance to all project staff to ensure compliant and effective communication. The role-holder also supports content management and uploads for the project website.

  A.KEY AREAS OF ACCOUNTABILITY: 

Ensure effective external project communication

  • Serving as the communications lead for the project.
  • Prepare project communications plan and regularly update
  • Plan and request support needed from SCI Communication Team on timely basis
  • Responding to visibility/communications requests of USAID and Save the Children
  • Attend all meetings and trainings called by USAID communication office
  • Provide guidance to all project staff, including partners, to ensure compliant branding per the USAID approved branding and marking plan of Growth through Nutrition
  • Coordinating visibility / close-out events as necessary and serving as focal point for logistics of events including drafting agendas, producing materials needed for event, and planning venue, guest list, etc.
  • Plan and facilitate regular online or physical learning events to share project technical updates and learning
  • Work with SCI Communications Team to ensure effective media engagement and coverage of key GTN project events
  • Collaborate with Tufts University to ensure that project website is handed over to Save the Children and frequently updated with new content. Generate communication content
    • Gather successes from field and showcasing stories through various media including stories, photographs, and videos by working closely with the Communications team.
    • Producing project-related visibility materials.
    • Participating on online platforms to convey updates.
    • Supporting the project management team in reporting, documentation, and coordination of program related briefs, Newsletter, and updates
    • Work with technical advisors to prepare project technical briefs.

    Project donor reporting and documentation

    • Reviewing, editing, and formatting of the project Semi-annual and annual project reports and program technical reports and present to the project management team
    • Documenting all communications and meeting notes with USAID and monthly AOR meetings, and ensuring that actions plans are tracked.

    Provide program coordination support to COP and Senior Leadership Team

    • With program support coordinator, organize the quarterly project review meetings with partners and regional teams developing the agenda and materials as needed and ensuring that action plans are tracked, followed up and reported back to the following meetings.
    •  Supporting the weekly SLT and monthly ESLT meetings, developing the agenda and materials as needed and ensuring that action plans are tracked, followed up and reported back to the following meetings

    Other responsibilities

    •  Any other SCI and project related responsibility assigned by the COP.    

    SKILLS AND BEHAVIOURS (our Values in Practice)

    Accountability:

    •  Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
    •  Holds suppliers accountable to deliver on their responsibilities

    Ambition:

    • Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development
    •   Widely shares their personal vision for Save the Children, engages and motivates others
    •   Future orientated, thinks strategically and on a global scale

    Collaboration:

    •  Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
    •   Values diversity and different people’s perspectives, able to work cross-culturally.

    Creativity:

    •   Develops and encourages new and innovative solutions
    •   Cuts away bureaucracy and encourages an entrepreneurial approach

    Integrity:

    •   Honest, encourages openness and transparency, builds trust and confidence
    •   Displays consistent excellent judgement

     

Job Requirements

QUALIFICATION AND EXPERIENCE

  • Education- BA degree level in the area of communications, business management or social development
  • Recommended a minimum of 8 year experience in an NGO environment
  • Experience working with COPs or senior management team
  • Familiarity with USAID branding and marking rules and regulations preferred
  • Excellent written and spoken English required
  • Proven capacity to prepare high quality project reports and edit, format, and review program and technical documents
  • Excellent communication and organizational skills, and highly competent in developing and implementing systems, business processes and procedures
  • Experience of working in large diverse teams with colleagues from many cultures backgrounds
  • Highly competent in Microsoft office software,
  • Experience with graphic design in Photoshop an asset
  • Experience with webpage management preferred
  • Excellent coordination skills
  • Confident in dealing with large groups of people and with senior level visitors and partners
  • Ability to present complex information in a succinct and compelling manner
  • Commitment to Save the Children values

  Desirable

 

  • Awareness of international accountability standards including HAP (Humanitarian Accountability Partnership) and a demonstrated commitment to promoting these standards in ways of working and project implementation.
  • Experience of working with an international NGO especially in refugee context.
  • Experience in managing and supervising the construction of primary schools, latrines and school Wash facilities.
  • Experience of effectively communicating findings to internal/external stakeholders.

Experience in child friendly accountability systems. We offer a competitive package in the context of the  role is offered on the basis of national terms and conditions only.

Generic Competencies

  • Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities
  • Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalised children and adolescent
  • Building & Strengthening Partnerships: Promotes working with diverse partners as critical to delivery

Child Rights: Promotes the rights of children in own work and in work with colleagues and peers

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.

We offer a competitive package in the context of the sector. The duty station of the position holder will be in Addis Ababa This role is offered on the basis of national terms and conditions only.

The Organizatio n
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.