Deputy Chief of Party I Operations – JEOP


Internal/External Job Announcement

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to  save, protect, and transform  lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

 For nearly 60 years, CRS has taken the lead in responding to natural and man-made disasters affecting Ethiopia’s most vulnerable communities. Moving beyond emergency response, CRS’ disaster mitigation and recovery projects in drought and flood-prone areas have rebuilt individual and community assets through non-food aid in the form of agriculture, livestock, health, nutrition, and water and sanitation assistance. CRS’s humanitarian work in Ethiopia also provides livelihoods support to farmers and entrepreneurs, promotes gender equality, mobilizes for immunization and mitigates the impact of HIV.

  As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position;

Position Title:

Deputy Chief of Party I Operations – JEOP

Duty Station:

Addis Ababa

Employment Term:

Indefinite Term contingent upon funding of JEOP program

Reports to:

JEOP Chief of Party

Application Deadline:

October 05, 2020

  Job Summary:

 As Deputy Chief of Party I – Operations, the position will provide oversight on operational issues for the Joint Emergency Operations Plan (JEOP) that serves the poor and vulnerable in Ethiopia.  As a senior leader you will proactively manage security and mitigate security risks.

Job Responsibilities:

·       Serve as a point of contact on JEOP operational issues within CRS and the donor as well as public, private and non-government stakeholders.

·       Manage JEOP operations to ensure timely and accurate financial and commodity report.

·       Coordination with D/COPs for Program Quality and Commodity Risk Monitoring and Compliance position.

·       Serve as the primary point of contact with various federal government bureaus, particularly National Disaster Risk Management Commission (NDRMC), as well as regional, zonal, and woreda contacts.

·       Effectively manage talent and supervise the Operations team, including managing team dynamics, staff well-being and coaching. Complete performance assessments and contribute to the development of staffing plans and the recruitment process of senior staff.

·       Ensure partner compliance with the Food for Peace Act; USG regulations, including but not limited to 22 CFR 211 (Reg. 11); the terms of the JEOP Cooperative Agreement and partner sub-agreements; and Food for Peace and USAID/Ethiopia policies.

·       Manages commodity pipeline with JEOP Chief of Party and relevant CRS/Ethiopia Departments, especially Shipping, providing monthly analysis and pipeline information, and analysis as required.

·       Provides analysis to the JEOP Chief of Party on resource needs and projections for anticipated need to ensure that the JEOP is fully resourced as required. Support Title II Call Forward and cash resource requests for USAID/FFP along with detailed analysis.

·       Coordinates weekly and monthly dispatch and distribution status updates to share with donors and other food assistance operators, which are then used for wider dissemination to the humanitarian community on monthly basis.

·       Develop, analyze and review sub-recipient grant agreements. Ensure receipt and maintenance of all sub–recipient agreements and supporting documents as well as overseeing the financial management of all consortium partners including processing advances and liquidations.

·       Ensure that JEOP partners provide accurate and timely inputs into program audits; ensure timely closure of audit recommendations; document and ensure discussion and preparation of a plan of action; and monitor implementation of action/improvement plans relative to JEOP activity.

·       Manage and mitigate risk through monitoring national and regional issues that may impact staff and programming. Ensure all staff understand and adhere to CRS staff safety and security policies and plans.

·       Promote, uphold and model a commitment to the efficient use of agency and donor resources. Ensure compliance with donor grants, including financial tracking and oversight of partner budgets, finance, administration and reporting to donors.

·       Maintain relationships with key staff of consortium partner organizations in operations. Contribute to coordination of the roles and activities of staff from other consortium member organizations in implementation in line with CRS partnership principles.

·       Create and maintain a safe environment for sharing of ideas, solutions, and difficulties and the capacity to detect, analyze and respond quickly to deficiencies. Identify performance gaps and training opportunities for CRS and partner staff and recommend trainings and technical assistance.

 

Job Requirements

Typical Background, Experience & Requirements:

Education and Experience

·       MA/BA Degree in related field with 5 years’ relevant experience for MA or 8 years’ relevant experience for BA degree.

·         Recognized technical experience and qualifications in sector.

·         Demonstrated experience of successful management, including management of functions of complex, multi-activity projects.

·         Strong financial management skills, particularly budgeting and financial report review

·         Proven skills, knowledge and experience in USAID Title II programs including emergency food distribution, program monitoring and evaluation, commodity management, consortium management, logistics.

·         Staff management experience and abilities that are conducive to a learning environment.

·         Experience engaging partners and strengthening partnerships. Knowledge of CRS partnership strategy a plus.

·         Strong report writing skills.

·         Experience in MS Office package including MS Teams, Web Conferencing Applications, and information and budget management systems.

 

Personal Skills

·       Very good strategic, analytical, systems thinking, and problem-solving skills, with capacity to see the big picture and ability to make sound judgment and decisions.

·       Very good relations management abilities. Ability to relate to people at all levels internally and externally. Strategic in how you approach each relationship.

·       Team leadership abilities with diverse/multi-disciplinary teams.

·       Proactive, resourceful, solutions-oriented and results-oriented.

 

Required/Desired Foreign Language:  English, Amharic

 

Travel Required:  approx. 25%

 

Key Working Relationships:

Supervisory:  Senior Project Officer-Grants, Project Officer-Commodity Accounts

Internal:  JEOP   Chief of Party, other JEOP DCOPs, and other JEOP team members, Shipping and Finance Departments, DFSA team

External:  JEOP consortium members, church partners, NDRMC and other federal, regional and local government authorities, WFP/UN actors, and other humanitarian actors

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

·       Trusting Relationships

·       Professional Growth

·       Partnership

·       Accountability

 

Disclaimer:   This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

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