Internal/External Vacancy of Director of Staff Safety and Access
LOCATION: Addis Ababa
POST TYPE: National
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
ROLE PURPOSE: Director of Staff Safety and Access is responsible for ensuring the safety of the workplace. He/she is responsible for maintaining a safe and secure environment for all staff and programs through developing, establishing and enforcing safety and security policies, access procedures, supporting risk management efforts, fire, safety, emergency management and asset protection. He/she is responsible to coordinate, administer and implementing comprehensive safety and security trainings in occupational, sectoral and environmental safety. He/she will respond to reported accidents to evaluate current best practices and recommend changes where necessary.
As member of the SMT, the position holder is also expected to play a significant role in ensuring gender equity among staff is maintained across the organization.
SCOPE OF ROLE:
Reports to: Country Director
Dimensions: Save the Children works in 10 regions in Ethiopia with a current staff complement of approximately 1,600 staff and current expenditure of approximately $90+ million each year.
Staff directly reporting to this post: Roving Staff Safety and Security Manager, Staff Safety & Access Operations Manager, Facility Coordinator and Staff Safety and Access Program Support Coordinator
Staff indirectly reporting to this post: AO Staff Safety and Access Coordinators
KEY AREAS OF ACCOUNTABILITY:
As a member of the Senior Management Team, contribute to:
- Serve as Staff Safety and Access Coordinator in the Leadership Team.
- Ensure Ethiopia Country Office complies with all Save the Children Staff Safety and Access Management Operating Standards and Standard Operating Procedures.
- Ensure that all required Safety support is provided promptly, at scale and in line with the rules and principles during emergencies and working closely with the Regional Office.
Policies and procedures
- Develop and maintain country-wide Staff Safety and Access Management Plan that is consistent with the acceptance model and Save the Children standards.
- Ensure that all staff understand country-wide Safety plan and agree to abide by its policies and procedures.
- Monitor the environment and revise policies and procedures accordingly.
- Ensure quality and relevance of area of Safety plans to the prevailing context.
- Undertake reviews of policies and procedures; identify opportunities to enhance staff safety.
- Advise on safe movement to staff, e.g. proper vehicle fleet management policies, adequate safety and communications equipment in vehicles, and training of drivers in established procedures and requisite skills.
- Assist with programme proposal development to ensure adequate consideration of staff safety and access needs and inclusion of safety costs.
- Undertake safety assessments of and field missions to programme areas and potential programme areas; report on findings and design necessary improvements.
- Provide safety support and advice to area and field managers.
Assessment and analysis
- Ensure that incident report forms are properly compiled by staff and distributed to Country Office and Region Office.
- Monitor events, review incidents and coordinate analysis, follow-up actions and recommendations.
- Provide update, which includes situational analysis, actions taken and actions recommended, to SC Senior Management Team on a regular basis.
- Submit written weekly and monthly reports to relevant stakeholders.
- Provide informed recommendations in the context of staff safety assessments and reviews.
- Assess application of Safety policies and level of vulnerability of SC facilities; recommend changes to enhance safety.
- Monitor HR/Finance/Logistics working practices within context of safety and alert Country Director if inappropriate decisions are impacting safety and security of the team or external perception of the organization, thereby creating risks.
Communication and training
- Mentor and Build capacity of Ethiopian Staff Safety team and Focal Points.
- Provide recommendations to SC staff as to ways in which they can effectively reach out to, gain acceptance from and improve their image in host communities.
- Liaise on a regular basis with Government, diplomatic and consular officials and community leaders in the process of gathering and verifying safety information.
- Build new networks and maintain existing relationships with other humanitarian and private agencies for the purpose of information capture and sharing
- Maintain and review incident reporting and mapping system; ensure that up to date incident maps are available for all SC staff on a regular basis
- Ensure that appropriate systems are in place to effectively disseminate staff safety information and updates.
- Coordinate and manage the proper use of SC communication tools and systems.
- Ensure that regular meetings are conducted with relevant SC staff.
- Develop and implement awareness trainings for all staff; develop and apply evaluation processes to determine whether training competencies are met.
- Develop briefing materials and provide orientation for incoming or newly appointed SC staff.
Staff Management, Mentorship, and Development – Human Resources
- Ensure appropriate staffing within the Staff Safety & Access team.
- Manage the team; define expectations, provide leadership and technical support as needed, and review performance of direct reports regularly.
Manage the performance of Staff Safety & Access team area through:
- Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
- Coaching, mentoring and other developmental opportunities;
- Recognition and rewards for outstanding performance
- Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans
- Identify succession plans and team members with high capacity for future promotion.
- Manage the budget of the Staff Safety & Access unit
QUALIFICATIONS AND EXPERIENCE
- Minimum of Master’s degree in a related field.
- Formal security qualification or advanced security management training.
- Risk Management Professional.
- Coaching and Mentoring experience
- International Training qualifications
- Advanced level of understanding with the philosophy and mode of operation of NGOs
- 10 years’ relevant progressive experience out of which 5 years in senior leadership role, in complex and insecure settings, preferably in more than one country with large teams of staff
- Experience in liaising with civilian, police and military government authorities, as well as with regional, national and international institutions
- Experience of incident reporting, incident mapping, intelligence collation and analysis functions, set up and execution of an incident warning system (warden system), compilation of security reports and assessments
- Strong analytical capacity, resourcefulness and creativity in developing the role of security within programmes and ensuring the most effective support to line management
- Ability to balance demands of beneficiary and security actors while maintaining appropriate contextual NGO security advice and coordination
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Ability to present complex information in a succinct and compelling manner
- Excellent planning, coordination and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities
- Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
- Willingness to work and travel in often difficult and insecure environments
- Competency in Internet and Microsoft Office systems including Word, Excel, PowerPoint, Access and other database/mapping systems
- Fluency in English, both written and spoken
- Ability to speak Amharic and preferably other local languages is an advantage
- Commitment to Save the Children values
We offer a competitive package in the context of the sector.
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.