Accountability and Main work activities

Plan has a performance management and accountability matrix SOP. Every position holder is expected to adhere to the SOP and review and review her/his responsibility against the accountability matrix.

Project management – (45%)

·         Ensuring that facilities meet compliance standards and government regulations

·         Record, monitor, review and report incidents involving children and staff, and where necessary take-action to reduce risk.

·         Ensure all activities comply with Occupational Health and Safety regulations and other relevant statutory requirements and guidelines.

·         Ensure the provision of a quality early childhood program which meets the needs of the children attending the Centre in line with the requirements of the Education and Care Services National Regulations and the National Quality Standards.

·         Manage the implementation of relevant service development and improvements in partnership with clients, the community, funding bodies and staff at a local level and Industrial park staff.

·         Ensure that all activities are managed in accordance with funding requirements, meeting government regulations, contractual obligations and National Quality Standards.

·         Ensure a safe, caring and stimulating environment exists for all children as well as ensuring the health and wellbeing of each child is a priority.

·         Responsible for ensuring the efficient functioning of the service including the performance of staff, the quality of care and compliance with Local, State and federal Government guidelines, policies and regulations.

·         Respond to enquiries, orientate and enrol new families and maintain proper registration.

·         Ensure that the Child Care Centre building, grounds and equipment are maintained to a high standard of safety, cleanliness and repair.

·         Manage the implementation of quality and risk management plans and systems and ensure that operational audits and actions are undertaken to achieve compliance with relevant service standards.

·         Ensure the maintenance of legislated rights to confidentiality and privacy for children, families and staff.

·         Ensure the provision of high-quality client service respecting the diversity and complexity of child and family needs in accordance with relevant service standards and government regulations

·         Actively liaise with both internal and external services and networks to ensure the service is well placed within the early childhood profession.

·         Establish sound working relations with key stakeholders (government and non-government)

·         Maintain effective monitoring systems to identify changes in children’s needs and report on emerging gaps within current project.

·         Organize in relevant staff recruitment, induction, training and supervision.

·         Prepare and timely submit quality periodic (and where applicable, situation/status reports) project reports to management as per donor requirements and the project monitoring & evaluation plan

·         Prepare government reports as per the template provided;

·         Support community-managed play-based, gender responsive early learning opportunities for children

·         Facilitate links between community-based programs and formal pre-primary and primary services including resources, oversight and support to formal and community-based ECD.

·         Establish process for licensing and certification and develop and implement communication and dissemination plan to promote service to workers and HIP Investors

·         Cascade an outreach Campaign to local communities to create community-buy and ownership of Centre.

·         Ensure an integrated set of child care, maternal support and early education support to female HIP workers, their children and the wider community.

·         Ensure effective and efficient management of financial resources, including review and check project budgets, monitoring expenditures, and implementing cost control measures.

·         Establish implementation plan using Plan International’s Structural Quality Dimensions Checking

·         Ensure all project level project documentation is filed and organised for accountability purposes

·         Ensure project learning and achievements are documented and disseminated widely in the region

·         Ensure mid –term and final project evaluation take place

·         Manage and monitor partnerships with implementing organisations, including to ensure efficient utilization and timely accountability of funds allocated to implementing partners

·         Ensure adequate stakeholder consultation and participation at all stages of the project implementation

·         Promote the potential of home-staying women to become successful Franchisees (home staying mothers) and render standard childcare service in Dato and Chefe kebeles-Hawassa City;

·         Support working mothers (from HIP and the host communities) access to affordable, quality childcare service so that they can stay or re-join the world of work;

·         Provide childcare services to 125 under 3 years old children with appropriate early childhood development service package with desired health and development outcomes.

  DEALING WITH PROBLEMS: (25%)

The position involves resolving many challenges which typically occur in ECD and education programme management at the PU level. The post holder will demonstrate the ability to solve problems, while introducing innovations as needed to meet the demands of a dynamic and sometimes unpredictable operating environment while ensuring Plan systems and policies are adhered to. The post holder will coordinate the PU program portfolio to ensure the highest level of project quality and its link with the overall country program. This will encompass strengthening accountability, planning, management, adherence to policies and procedures, and promoting a culture for delivery of results, both short and long term.

Leadership Attitudes & Behaviors -15%

·         Believe in the potential of all people to succeed if given the right support and willingness to multi-task. 

·         Supports learning in the team

·         Creates good team of unified purpose

·         Acts with integrity and professionalism.

·         Relates to people in a friendly, open manner and engenders trust from other staff

·         Creates strong sense of purpose within organisation and with stakeholders

·         Holds self and others to account to deliver on agreed goals and standards of behavior

·         Can reach out and influence large groups of people

·         Humble, supportive, ethical and service oriented

·         Promotes innovation and learning

·         Ability to act as part of multi-cultural and multi-disciplinary team.

·         Able to work with minimal supervision.

COMMUNICATION AND WORKING RELATIONSHIP- (15%)

To maximize overall program impact through the optimized contributions of others, the post holder will be required to initiate, develop and maintain a range of working relationships, including with government counterparts, implementing partners and other development organizations with the region. 

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

·         Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).

·         Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

·         Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Leadership and BUSINESS management COMPETENCIES

Leadership COMPETENCIES

·         Courageous in taking a lead, focused on Plan International's purpose and making the most effective contribution within my own work context.

·         Behave in line with our values and safeguarding practices, inside and outside work.

·         Challenge own attitudes, unconscious bias and behavior and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.

·         Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.

·         Honest and efficient in use of resources, including own time.

·         Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.

·         Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.

·         Good team player, communicating effectively and being open and supportive towards those around them.

BUSINESS management COMPETENCIES

·         Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy

·         Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security

·         Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management

·         Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills.

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

  We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/Experience Essential:

Essential

·         Bachelor degree in Social sciences, Social Work, Environmental Health, Public Health, or another related field

·         5 years of total experience from which least 2- 3 years of professional experience in implementation of ECD or ECD-related interventions/programs

·         Ability to demonstrate integrity, responsibility, respect and innovation in all aspects of the position.

·         Able to supervise and delegate duties to staff and volunteers.

·         Ability to identify health and Safety issues pertaining to the work environment.

·         Ability to ensure confidentially, professionalism and discretion is maintained

·         Ability to work with children to maximise their potential

·         Strong conceptual, verbal, and written communication skills; both in English & Amharic

·         Ability to initiate and organize work while establishing priorities in a fast-paced, time-sensitive environment to meet deadlines with attention to detail;

·         Ability to develop strong trusting relationships and sound partnerships with local government and Non-Government actors in the sector in order to gain support and achieve results;

·         Ability to manage multiple conflicting priorities;

·         Ability to be flexible and interpersonal skills to interact with employees at all level

·         Proficiency with MS Office Suite (Word, Excel, PowerPoint, and Outlook

  Desirable

• Strong negotiating skills.
• Direct (or close) experience in childcare centres or related facilities
• Experience in managing people (as this role requires managing employees of the centre including the caregivers/nannies
• Good interpersonal skills.
• Able to work with minimum supervision