Emergency Project Manager

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Agriculture, Development and Project Management, Economics
West Harargeh Zone, Oromia 
Career Level:
Senior Level (5+ years experience)
Employment Type:

Job Description

  • In association with the National Project Manager/Livelihoods Specialist, National Emergency Response and Recovery Lead, OPA and field staffs, ensure emergency assessments are undertaken and implement integrated emergency response, recovery and exit strategies.

  • Lead the development of all project implementation plans and budgets within the framework of the agreed emergency response programme and strategy.

  • Assist and advise the National Project Manager and ERR Lead with securing donor funding for emergency projects.

  • Support project design and proposal preparations for institutional and public funding

  • Maintain ongoing surveillance of the developing humanitarian emergency situation and in consultation with the National Project Manager and Emergency Response and Recovery lead, adjust activities accordingly;

  • Ensure adequate monitoring, reporting and acquittal of emergency response activities in accordance with donor regulations, country and national office requests, international humanitarian accountability frameworks and relevant SPHERE standards.

  • Provide continuous technical and organizational support and capacity building to field teams

  • Make regular visits to emergency response field sites to provide field staff support and address programmatic challenges;

  • Ensure that different sectoral activities (FSL, Nutrition and WASH) are implemented in a coordinated and integrated manner;

  • Ensure all project activities are conducted in accordance with the agreed work-plans and proposals

  • Facilitate mainstreaming of Child protection, environment, DRR and gender aspects in all projects initiatives

  • Ensure all team members understand and carry out their duties in accordance with personal work-plans, humanitarian principles, core values, the Code of Conduct and SPHERE.

  • Ensure the National Project Manager, ERR Lead/Deputy lead is kept informed about assessment progress, emergency response implementation and strategies, project plans, progress reports, and other significant developments;

  • Work in close relation with field, OPA and concerned CO staffs;

  • Ensure that human resources implications and needs are fully assessed, identified, described and communicated, in collaboration with the field and Country Office HR Officers.

  • Promote a productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against other persons on the grounds of race, colour, sex or creed.

  • Ensure all team members are fully briefed on all aspects of security, social and cultural norms and local conditions and behaviour.

  • Create the conditions to ensure effective teamwork and morale.

  • Conduct performance appraisals of team members and as required, ensure regular feedback.

  • Monitor ongoing human resources issues and make recommendations and adjustments accordingly.

  • Establish and maintain constructive working relationships with other NGO’s, UN agencies, local government, bilateral and multilateral donors, and other principle stakeholders including the military where present and if necessary.

  • Ensure that logistical resources implications and needs are fully assessed, identified, described and communicated, in collaboration with the PA and Country Office Log department.

  • Identify training needs and work with HR department to develop and implement relevant training plans.

  • Support HR and admin staffs in human resources planning and overall staff management

  • Ensure with CO and OPA Finance teams the establishment and maintenance of Plan International financial management and accounting systems for all assessment and response activities and assets.

  • Ensure effective budget management at field level, including correct coding of expenses and adherence to PIE financial management guidelines and donor requirements.

  • Responsible for monitoring grant budgets with OPA and CO finance teams, and in compliance with donor regulations.

  • Support  field emergency finance teams in cash forecasts, budget follow-ups and adherence to regulations

  • Ensure that program support functions are established and maintained in accordance with Plan International policies and procedures

  • Ensure compliance with all Ethiopian government legal, contractual, labour and statutory requirements.

  • Ensure with the Logistics Officer the establishment and maintenance a functional procurement and supply chain management system

  • Ensure with the Logistics Officer the timely and appropriate establishment of all logistics infrastructure (warehousing / transport / distribution) and associated operating / management /monitoring systems

  • Ensure that secure and reliable communications/ information management facilities are established and maintained

  • Ensure emergency response team members are familiar with usage, procedures and relevant communications protocols

  • Ensure all emergency response team personnel understand individual and collective responsibilities for safety and security.

  • Ensure compliance with Plan International Security Guidelines and their effective application in the local context

  • Ensure that the Donor and Government reporting is done and submitted on time in accordance with their reporting template and within their reporting schedule.

    Child Protection and Gender Equality

  • Demonstrate commitment to Plan’s child protection policy through implementing the policy in its entirety, and report any actual or potential risk situations following the reporting procedures, being aware of abuse and risks to children, being vigilant, becoming familiar with the Child Protection Policy.

  • Raise children’s rights/protection awareness and important of gender equality and respect to diversity within Plan and amongst partners and community members.

  • Child protection and gender equality policies are understood by the staff and partners.

  • Ensure equal participation and benefit of boys and girls and children with disabilities in all phases of programme/ project implementation.

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Job Requirements


  • MSc/BSc in Rural Development, Agriculture, Economics, Development studies or other related fields with three to five years of experience
  • Good managerial experience, including managing budgets;
  • Knowledge of Plan policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct
  • Knowledge of child rights, emergency nutrition, health and FSL programming
  • Good knowledge of field level realities of humanitarian NGOs work;
  • Experience of working in pastoral and agro-pastoral context and speak local language;  
  • Knowledge of integrated humanitarian response approach such as FSL, Nutrition, Health, WASH, DRR, CTP, EWS, DRR and DCM;
  • Good understanding of the external operating environment including government policies, strategies, guidelines and operating procedures in managing emergencies and disasters in the country Perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.
  • Computer literate in processing MS word, MS excel, MS PP and other packages.

  • An understanding of child rights and their protection and fulfilment in the emergency context.

  • Excellent verbal and written communication skills; both in English, Amharic & Afan Oromo.


  • Experience on pastoral community in particular in emergency project is an advantageous.

How to Apply

The closing date for the application in April 08, 2021. Qualified candidates should submit the application form found with this link    through 

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.  

More information about Plan International can be found on  http://plan-international.org   

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.       

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