Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 75 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners. Plan International Ethiopia is looking for Employment and Benefit Coordinator for Country Office who will be reporting to the Recruitment Manager .
Accountabilities and MAIN WORK ACTIVITIES
Employee Benefits (40%)
- Conduct /lead in salary and benefits surveys to ensure competitive compensation and benefits plans for the staff.
- Updating market data and gather data as part of robust market survey and analysis activities regarding compensation programs.
- Ensure and monitor compensation and benefit staff record e.g. medical, annual leave, salaries, GPA insurance, pension fund, provident fund and others are handled properly.
- Assisting employees with enrolment in benefits programmes such as ensuring that all new employees are registered with the pension scheme and appropriate records are created or updated with PEOSSA, insurance, PF, etc…
- Assist in salary administration programs, reviewing changes in wages and salaries for conformance to policy, incentive program calculations and communications.
- Propose insurance and medical service providers, participate in the selection of the same, review quality and cost of the services and recommend changes accordingly.
- Provide answers and help to employees with questions related to benefits
- Informing employees of any changes to their benefits.
- Check and verify medical expense requests submitted by CO staff if the staff legal dependents are correctly registered.
- Keeping employee benefits records up to date.
- Accounting the total cost to company of various benefits options.
- Assisting with payroll.
- Monitor that the company’s benefits policy complies with laws and regulations.
Recruitment and Selection (30%)
- Update Plan Ethiopia workforce plan and forecasts that reflects staffing status of the organization and help to locate qualified staff with appropriate level of skills and competencies.
- Coordinate with department/unit managers to assess their respective staff needs and initiate the recruitment process as per Plan Ethiopia HR policy and the labour law of the land.
- Prepare vacancy announcements based on specific job descriptions and skill requirements proposed by the recruiting department and disseminate the announcement of job opportunities internally and externally as widely as possible through innovative ways.
- Receive job applications, coordinate with the recruitment Panel members including the recruiting manager to undertake short listing and arrange assessments/interviews are conducted within a reasonable time.
- Orient the Panel with Plan recruitment policy and set of procedures and criteria’s every time the members meet for assessment/interview and ensure that the rules and regulations are strictly adhered to while selecting or rejecting candidates.
- Conduct reference checks as a means of obtaining information on strength and weaknesses of selected candidates to strengthen the decision of the panel.
- Prepare employment minutes based on the recommendations of panel members and secure approval of the Country Director.
- Facilitate the preparation of offer letter or employment contract, organize adequate inductions for new employees and prepare recruitment status report on weekly basis.
Policy and procedure (13%)
- Assist to develop and update HR policies and procedures.
- Ensure Plan polices are signed by all staff and new entrants as required.
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Other responsibility (13%)
- Handles and process various documents on a timely basis and as per the Plan Ethiopia’s Human resource manual.
- Mainstream and manage the employee central/HRIS.
- Maintain all HR policies, procedures and appropriate formats are preserved well
- Provide support in facilitating clearance for separating employee and ensure that employee returns the ID card;
- Facilitate and check the handing over process of leavers: Prepare Acceptance of resignation letter, Check Exit Interview and Handover note is filled and signed by Line manager, Handle termination and retirement process and Prepare and process final payment and work certificate
- Collate exist interview information in a template to help drive better HR decision making
- Implement data protection policy.
- Submit periodical report
- Perform other relevant duties and as assigned (of a similar nature of related in the interest of the organization.
Financial Responsibility (5%)
- Support the department in budget preparation, consolidation and analysis.
- Conduct market assessment to support budget preparation for employee benefit and compensation.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
- Ensures that all staff signed safeguarding policies;
- Implement Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
Leadership and BUSINESS management COMPETENCIES
- Behaves in line with our values and safeguarding practices, inside and outside work.
- Challenges own attitudes, unconscious bias and behavior and speak up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
- Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
- Honest and efficient in use of resources, including own time.
- Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
- Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.
- Good team player, communicating effectively and being open and supportive towards those around them.
BUSINESS MANAGEMENT COMPETENCIES
- Understands responsibilities, level of decision making and how my role contributes to the wider team.
- Works in accordance to the policies and procedures relevant to my role and responsibilities
- Uses the personal development tools available
- Creates channels of communication with other individuals and teams.
- Identifies with the Plan International logo and brand and understand what they represent.
- Applies the brand guidelines to all forms of written and verbal communication
- Considers the audience, purpose and accessibility of all communications, taking the local context and culture into account. Where necessary, adjusts the tone, style, complexity and level of technical detail of communication accordingly.
- Evidence-based management: Understands the importance of high-quality data and the implications of poor data. Understands what data Plan International needs to inform decision-making. Interprets a range of sources to inform evidence-based decisions relevant to my role.
- Digital working: Identifies ways to use digital to improve the effectiveness of work activities. Understands how digital enablers can contribute to achieving Plan International’s purpose. Utilises the digital tools available in line with privacy and safeguarding guidelines.
Technical expertise, skills and knowledge
QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
Qualifications/ experience essential:
- Education: First Degree level or equivalent vocational study in fields such as Management, Human Resource Management or related fields
- At least 6 years’ relevant experience
- Experience of International NGO or demonstrated equivalent combination
- Experience in mass and Emergency recruitment
- Excellent organizational skills
- Attention to detail
- Knowledge of data collection and analysis
- Good interpersonal skill
- Knowledge of the use of HR systems
- Knowledge of employee benefits and applicable laws.
- Fluency in English language is essential
- In addition to Amharic, Knowledge of other Local Languages is a desirable
Qualifications/ experience desirable:
- Certificate in statistics or related courses
The closing date for the application is April 08, 2021 .
This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.
Please note that:
- Applications and CVs written in English will be accepted and
- Shortlisted candidates will be contacted.
- Please note that we are not accepting CVs that are not sent through the indicated link.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
More information about Plan International can be found on http:// plan-international.org
References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.
As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Female applicants are highly encouraged to apply.