Finance and Operations Director

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Category:
Development and Project Management, Health Care
Location:
Addis Ababa 
Career Level:
Managerial Level (Manager, Supervisor, Director)
Employment Type:
Contract
Salary:
As per the scale of the organization

Job Description

Internal/ External Vacancy Announcement

Brief Introduction

REACH Ethiopia is a non-political, non-religious, non-racial, and non-profit-making development Organization that has been registered by Charities and Societies Agency as Ethiopian Residents Charity bearing certificate No. 3020. REACH Ethiopia envisions contributing the development and wellbeing of humanity through innovation and maximizing the utilization of opportunity available for the generation. The major goal of REACH Ethiopia is health service delivery commitment and contributing its part to improve the general health service and wellbeing of the disadvantaged community in move towards the sustainable development goal. 

REACH Ethiopia is currently implementing USAID Urban TB LON and Eliminate TB Projects in 2 City Administration (Addis Ababa and Dire Dawa) and 3 Regional States (Harari, Sidama and SNNPR) to contribute toward ending Tuberculosis through finding missing people with TB to access early diagnosis, care and treatment services. There is a project funded by Stop TB Partnership - TB REACH WAVE 9 Grant - on improving the treatment outcome of DR-TB Patients in the two TICs (Alert and St. Peter’s Hospitals) in Addis Ababa.

REACH Ethiopia is seeking a Planning and M&E Director for USAID Urban TB LON and other projects. Under the supervision of the Executive Director, the Planning, Monitoring and Evaluation Director has overall responsibility for coordination of all planning, resource mobilization, monitoring and evaluation activities in REACH Ethiopia. The Director ensures that REACH Ethiopia has a sound planning and M&E system that is in synchronicity with organization-wide vision, mission and goals, as well as those required by program donors and good connections with donors to mobilization additional resource for organizational and program sustainability. The Director ensures that there is a reliable, up-to-date database of information of all program work and is responsible for the timely and accurate production of all project reports.

Essential Duties, Responsibilities and Impact:

  • The Finance and Operations Director will supervise all grant management and reporting on grant performance as well as provide financial and technical management to ensure best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of donor financial reports.
  • Lead and coordinate the development of annual plans and budgets for the organizations in collaboration with the Projects Implementation Director and Planning and M&E Director.
  • Together with the Executive Director, prepare annual budgets to be presented to the Board of Management and General Assembly for approval.
  • Monitor budgets to ensure that spending occurs as planned and that variances are anticipated, noted, and corrected; ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets respectively;
  • Review and consolidation of monthly financial reports to ensure accuracy and to provide regular feedback as well as for distribution to senior management;
  • Prepare any budget revisions and projections and respond to any questions;
  • Confirm availability of funds for all requests for payment or charges to grants;
  • Prepare regularly financial reports/statements for the Executive Director’s review and submission to the Board of Management, donors and other stakeholders.
  • Prepare a consolidated annual fiscal report, including a cumulative life of project report;
  • Ensure that an appropriate segregation of duties exists to ensure effective support of field operations and to protect the integrity of the country office finance and administrative operations;
  • Maintain clear and up-to-date books of accounts that meet internationally accepted accounting principles and financial reporting standards
  • Manage the organization’s operations funds ensure adequate financial liquidity for the smooth running of the office
  • Review REACH Ethiopia chart of accounts as may be needed
  • Manage budget to ensure that budget line items are expended as per approved budget
  • Ensure that finance usage is strictly in line with REACH Ethiopia policies and manuals.
  • Maintain clear record of program funds utilization under a multi-donor approach to ensure clear accountability for donor funds.
  • In coordination with the project managers, ensure timely disbursement of funds and regularly update management.
  • Manage REACH Ethiopia’s operation including controlling purchases and expenses and ensuring timely honoring of REACH Ethiopia obligations vis-à-vis supplies and vendors
  • Supervise support staff under the guidance of the Executive Director to ensure smooth running of activities
  • Conduct regular inventory and maintain an up-to-date record of REACH Ethiopia assets
  • Ensure proper and safe filing of all records and contracts signed by REACH Ethiopia
  • Avail all necessary information during internal and external audit processes as may be required by Auditors.
  • Participate in technical review of proposals to be submitted to the Board of Management and donors.
  • Provide technical advice, mentoring and/or training to staff on matters related to accounting, finance management, HR management and other operational matters.
  • Participate in developing REACH Ethiopia proposals and reports to be presented to the Board of Management, donors and other stakeholders as may be required.
  • Prepare and revise finance and operation guidelines in order that they adhere to Government/ChSA, USAID, and other donors’ requirements.
  • Prepare subcontract management manual and subcontract agreements and regularly monitor and evaluate subawards on their financial performance and compliance.
  • Any other duty as may be requested.

Contract term: Full-time  Position, Fixed term contract

Number of positions:                    One   

Job Requirements

Required Background and Experience, Skills and Behaviors:

  • Bachelor’s degree in finance, or other relevant field required and a professional qualification in accounting is desired;
  • A minimum of 5 years’ experience in the management of programs funded by the U.S. Government, including experience managing finance for USAID-funded projects, or other donors;
  • In-depth knowledge of USAID financial management rules and regulations;
  • Demonstrated capacity and prior experience in managing the personnel, administrative and logistical functions of programs and projects;
  • Demonstrated strong analytical, leadership and interpersonal skills;
  • Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations;
  • Proven ability to prepare budgets and donor financial reports;
  • Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues;
  • Excellent oral and written communication skills. 

How to Apply

Only internal candidates meeting the required qualifications and experience are invited to send their application letter, Updated CV, credentials and summary of relevant work experience in one page to [email protected] within 5 working days from the first appearance of the announcement.

 

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