HR and Administration Officer

Job Description

Main Duties

  • Controls Time sheet for all staff and checks monthly payroll and ensures accuracy of basic personnel data before payment is effected;
  • Handles staff termination and related activities including writing resignation acceptance letter, ensuring exit interview is filled by staffs that leave the organization, ensuring that their clearance is complete, etc;
  • Ensures that personnel functions are carried out according to the HR Policy and procedure manual;
  • Makes announcements in relation to staff and holidays and coordinates different events;
  • Updates staff data that is required to prepare ID and sends it to the selected company who is issuing the ID;
  • Issues temporary ID for staff as required and for contract staff.
  • Ensures that Personnel records database are kept up-to-date;
  • Records and updates salaries and allowance charges, transfers, promotions completion of probation, termination of service etc… of staff on personnel files and computer databases;
  • Keep records of leave balances of staff and notify them of their leave balance annually.
  • Maintains the various benefits record, updates and follows up their utilization;
  • Assists in enhancing staff performance and maintenance by establishing motivational and reward system
  •  Provides assistance to Impact Areas/Sites on benefit manage;
  • Follows up and communicates leave planning and utilization;
  • Communicates staffs after  medical expense settlement request is approved, and follows up medical fund utilization and expense settlement;
  • Follows up that  all staffs are insured when they travel in country or abroad for business purpose;
  • Handles medical, leave,  and other related matters of sub office  based personnel who are referred to Addis on medical grounds or other official business;
  • Keep a complete, comprehensive and up-to-date central records of all personnel matters of each and every staff members;
  • Establish a new Personnel file and records data of all newly recruited personnel;
  • Sort and file inward and outward personnel correspondences;
  • File inactive personnel files separately;
  • Provide information on personnel matters;
  • Provide personnel files for reference against signature when requested by authorized personnel;
  • Follow up of proper filling of the vendor agreements
  • Maintain an up-to-date vendor list of classified suppliers in Addis (E.g. Stationery shops, hardware, tools, furniture, equipment etc.) and make it available on request;
  • Compliance check of contracts and their amendment
  • Ensure proper translation of organizational policies
  • Ensure the effective and efficient use of all organizational resources in order to keep costs low and ensure the security of staff.
  • Follow arrangement of vehicles for field trips and supervisions
  • Ensure appropriate communications tools are in place for all activities
  • Ensure for the coordination of travels for all activities
  • Ensure the proper translation of vehicle policies
  • Ensure the timely arrangement of vehicle maintenance services
  • Ensure vehicles are properly managed in the fuel and tyre consumption and translate the vehicles log sheet on a monthly basis.
  • Follow the proper management of generator 

Requirements

Qualification:   BA in Human Resource Management, Business Administration, or related fields with a minimum of 3-years relevant experience.

Salary: Negotiable

How To Apply:

Interested and qualified applicants are invited to send their Application letter, CV and scanned documentation via email to  yakob4565@gmail.com  within fifteen working days from the date of this announcement. Only shortlisted candidates will be contacted. 

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