MEAL Officer

Child Safeguarding:

Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: 

The position holder will also be the main focal point and the go-to person for Resilience.

Under the guidance and technical support of program manager, MEAL Officer is responsible to lead monitoring, evaluation, accountability and learning related activities for project at Hawassa Field Office. S/he is expected to is monitor projects progress, provide information for program manager to guide his/her decision making, maintain project data by administrating project database, ensure accuracy and completeness of information comes from field, document project best practices and assist program managers in preparing various reports. 

SCOPE OF ROLE:

Reports to:  Field Office MEAL Coordinator

Dimensions:

Staff directly reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

• S/he will be responsible to guide and support Field Office Project team effectively monitor program implementation in all the target areas
• Ensures all the required program data are captured using database /system, tools and formats developed for the purpose and maintained in the Project database, including data related with surveys /assessments and operations research. 
• Guides /supports the Field Office Project team based in their implementation area properly understand and use the database, tools and formats developed to capture project data; and provides continuous constructive feedback on quality of data to ensure data quality.
• Reviews the completeness, accuracy and timeliness of data reported from Project team, and provides feedback that helps quality improvement.
• Ensures the Projects database is up to date, properly maintained with a system for periodic back up.
• Conducts regular field visits with Projects team and Project Coordinators to support the quality and timeliness of project deliverables.
• Produce regular reports from the data base on selected indictors.  Analyses data for selected indicators to support decision making at the Field level.
• Provides timely information and report on agreed upon indicators to inform Project implementation
• Compiles /organizes and maintains case studies and lessons from field based staff for use in periodic reports. 
• Ensures all Project related documents and information are systematically organized and stored in a separate folder, with appropriate back up.
• Closely work with the Program Managers, and Field Level Coordinators to build capacity of field based staff on on-going systematic analysis and use of data for decision making.
• Contribute to the development and review of relevant training materials, job aids, questionnaires and communication materials as necessary.
• Assist MEAL coordinator and program manager in preparing programme /project status reports required for management, donors and other partners
• Develop Quality Benchmarks and monitor QBMs on quarterly basis.
• Ensure Accountability/Information Sharing mechanism are put in place to provide timely and relevant information about the project to children and communities.
• Establish multi-entry complaint/feedback response mechanism/CFRM/ and regularly collect complaints/feedback, fill in CFRM database and report upwards for management action?
• Complaints/feedback obtained from the project are tracked and Yes
• Perform any other related tasks assigned by the unit head/his or her supervisor.

Reporting and Communication

• Participate in M&E meetings and working groups representing the Projects when assigned by Immediate supervisor.
• Perform any other related tasks assigned by his or her supervisor or delegated person.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency