Procurement Assistant

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Category:
Purchasing and Procurement
Location:
Addis Ababa, Addis Ababa 
Career Level:
Mid Level ( 2+ - 5 years experience)
Employment Type:
Full time
Salary:
xxxx

Job Description


 

                                

Vacancy Announcement

Internal/External

 

Job Title:

GBV Deputy Manager

Reference number:

Vac/0241/22

Vacancy posting date:

August 01, 2022

Closing Date:

August 07, 2022

Duty Station:

Country Office

Duration of Employment

One year

Employment Type:

Fixed term

Salary:

As per the organization scale

 

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website -  Website for reporting misconduct:  www.InternationalMedicalCorps.ethicspoint.com . Please do not submit your CV or application to this website, it will not be considered for review.

About International Medical Corps

A preeminent First Responder, International Medical Corps provides emergency relief to those hit by disaster, and offers the skills needed to rebuild stronger. We train people – giving communities the tools and knowledge to be self-reliant and be their own best First Responders when disaster strikes again.

International Medical Corps focuses on the delivery of community-based primary health care.  We emphasize training and education, and prioritize hiring local staff – in fact, 96% of our field-based staff and health professionals are recruited from the local community. This helps to ensure that skills and knowledge are passed on and remain long after our programs have ended. Through the integration of specialties like emergency medicine, women’s health, nutrition services, water and sanitation, and mental health into the primary health care setting, we ensure that those we serve receive holistic, comprehensive care. The value of International Medical Corps’ integrated approach to community health and well-being and our emphasis on capacity building through training are critical for the long-term growth of ‘conflict and natural disaster-affected communities’ and ‘fragile states’.

Job Summary:

The Assistant Procurement Officer is responsible for the efficient coordination and management of procurement functions for IMC’s office. The position holder will procure Program supplies, services, and equipment and manage procurement documents like RFQ, Offer, Purchase order or PO contracts cheques, and so on whilst ensuring good practices and maintaining audit-compliant records. You will ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IMC and donor procurement policy and procedures. 

Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with IMC and donors’ standards, the role holder will:

  • Support the development of procurement specifications
  • Process approved Purchase requisitions through the procurement software ensuring data accuracy.
  • Initiate and process Requests for quotations (RFQ) and Requests for proposals (RFP).
  • Distribute Request for quotation (RFQ) or proposal to the potential vendors or service providers
  • Collect offers or bids from those vendors or service providers
  • Distribute purchase orders or contracts to the winner vender
  • Prepare bids analysis and other bidding documents for approval.
  • Conduct negotiations with suppliers that is transparent and documented.
  • Review procurement documents for accuracy before taking payment for approval.
  • Collaborating with all departments by Coordination with finance, grants, and program to ensure smooth and timely procurement
  • Execute contracts against set performance indicators
  • Providing consistent and constructive support to the procurement team to ensure compliance with policies and procedures

2. Vendor Management

The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes:-

  • Maintaining supplier’s files and documentation
  • Monitoring and documenting supplier performance
  • Maintain supplier performance rating

3. Compliance and Ethics

You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:

  • Implementing Bi-checks & due diligence for suppliers or vendors
  • Identifying and reporting procurement red flags across the procurement value chain
  • Implementing corrective action plans (CAPs) in response to internal and/or external audit queries

4. Reporting

You will support timely and accurate reporting by:

  • Submit periodic procurement tracking reports and updates 

Job Requirements

Educational Background :

: Diploma in Business Administration/Financial Accounting or Logistics-related field

Work Experience:

  • 2-4 years of work experience in supply chain operations (Procurement)
  • Experience working with NGO preferred.

Demonstrated Skills and Competencies:

  • Knowledge of generic procurement procedures and practices
  • Proven success as a procurement assistant within the supply chain including planning, procurement, and logistics
  • Good collaborator and influencer with effective interpersonal and analytical skills who work seamlessly across cultures, organizational units, and suppliers.
  • Knowledge and experience in procurement
  • Good negotiation skills
  • Excellent skills in conducting market sourcing strategies.
  • Having Valid Motorcycle driving license is a must 

How to Apply

How to apply

Interested applicants who meet the above requirements should submit their application letter by clearly stating the position that you are applying for and through www.ethiojobs.net     before August 07, 2022.

 

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

 

Note : IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.

 

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