Procurement Officer – Construction (Maternity Cover) for 6 Months
The Procurement Officer – Construction is responsible, as delegated, for parts of the functional aspects of construction related procurement in coordination and collaboration with the country Construction Team, Program Operations and internal stakeholders. The role requires a good level of technical and qualified skills in construction projects. The post holder will play a role in the implementation of the relevant procurement plans based on available Bill of Quantities (BoQs) and delivery including follow-up and reporting throughout the various stages of the project.
The post holder will have experience in procurement for construction supplies and materials, reasonable knowledge of tendering criteria and evaluation of contractor bids. If delegated/requested, the post holder may visit the proposed construction sites for information and reporting purposes.
During humanitarian emergencies, the post holder maybe required to work outside the normal role profile and be able to vary working hours accordingly as directed by the Procurement Coordinator – Construction and/or Field Procurement Manager/Coordinator
SCOPE OF ROLE:
Reports to: Procurement Coordinator-Construction
Key working relationships: . Procurement, Construction, Finance and programme
KEY AREAS OF ACCOUNTABILITY :
Planning, Coordination & Program Support:
- Under the direction of the Procurement Coordinator (or Field Procurement Manager/Coordinator), undertake market research and analysis, support the tender process and assist in the setup of pre- qualified supplier lists and Framework Agreements (FWA)
- Support in the payment requests process through reviewing of invoices and other related supporting documents/reports and submitting the payment for final verification.
- Carry out routine and structured procurement duties as delegated/directed by the Procurement Coordinator – Construction.
- Ensure that procurement of construction supplies are in a timely manner and as per SCI policies and procedures
- As delegated, work closely with the Fleet Team to ensure timely and efficient transport of all supplies as and when required.
- Contribute/assist in the delivery of information reports summarising key trends in performance of the construction procurement function against work plans
- Contribute/support in compiling weekly updates and monthly reports outlining progress on ongoing projects as well as the utilization of materials, labour, and equipment being used.
- Timely update and report of the Construction Procurement trucker in all steps of the procurement process including payments.
Technical & Operational:
- Maintain the contract management database and keep updated records of progress of each construction project for further reporting purposes by the Coordinator and or Manager.
- Support the Coordinator/Manager in ensuring that contract values are within the available budget limit, and also keep record of payables (retentions) and receivables (advances) and inform stakeholders timely for release and/or recovery.
- Assist in identifying where necessary, and through acceptable and transparent ways, contractors/specialists/suppliers to carry out specialised pieces of work where project personnel do not have the capacity to do so
- When directed/delegated, identify and organise procurement of locally available construction materials in close collaboration with the Field Office procurement team.
Realize Professional & Efficient Procurement:
- Carry out all the procurement of materials as per SCI policies, processes and quality standards
- Attend when required the Procurement Committee meetings to provide expert advice on construction materials procurement.
- Support in the establishment of best practices in regard to Construction Procurement for sourcing and FWAs.
- Assist when delegated in ensuring that all processed orders are logged into the Procurement Tracker, status updates are communicated to programmes, and that all relevant documentation is filed appropriately.
- Support in keeping the supplier files up to date.
- While the majority of the work will be carried out in the Addis Ababa office, he/she will be required to make support visits to field offices
- As a member of the Operations/ Supply Chain team, S/he will work collaboratively with the team members to ensure good coordination, communication, planning and customer service to staff and the programmes, including providing cover for, and support to others and undertaking any reasonable additional duties as delegated by the Procurement Coordinator/Line Manager.
BEHAVIOURS (Values in Practice )
- holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values;
- holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved;
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same;
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale;
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters;
- values diversity, sees it as a source of competitive strength;
- approachable, good listener, easy to talk to;
- develops and encourages new and innovative solutions;
- willing to take disciplined risks;
honest, encourages openness and transparency; demonstrates highest levels of integrity;
In order to be successful you will bring/have:
- Holder of a degree in either Construction or Procurement and/or equivalent qualifications
- At least 2 years’ experience with associated construction procurement policies and procedures and conversant with national materials and national and local construction regulations
- Holds recognised professional qualifications obtained through a company or organisation that demonstrates suitability for the role coupled with extensive experience.
- Strong preference will be given to candidates who can demonstrate clear learning and training qualifications within the Construction/Infrastructure/Engineering sector either commercial or non-government
EXPERIENCE AND SKILLS
- A minimum of 2 years construction/infrastructure/engineering experience within an INGO or related sector; humanitarian procurement and or supply chain and the sector.
- Experience in all technical areas of procurement including tendering, supplier management, contracting and performance management
- Strong analytical skills and proven track record of implementing, managing and building capacity and capability.
- Ability to build effective working relationships with a wide range of stakeholders, both internally and externally
- Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse task and responsibilities
- Strong communication skills, written and spoken English and Amharic
- Procurements management/ contracts management Procurements under major institutional donors (USAID, ECHO, DfID, UN Agencies)
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
We offer a competitive package in the context of the sector.
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.