Program Assistant

Contact Details
Company : General Job Post Account-16
Company Name/ Contact Person : International Maize and Wheat Improvement Center (CIMMYT)
E-Mail : NA
Phone : NA
Job Details
Job Title : Program Assistant
Date Posted/Updated : Friday, April 19, 2019
Application Deadline : Thursday, May 2, 2019
Job Type : Full Time
Category : Administration/HR
Job Code : NA
International Maize and Wheat Improvement Center (CIMMYT)
Vacancy Announcement

Position: Program Assistant

Main duties & responsibilities:
• Follows-up on all collaborations and partners to ensure that the accounting is received
• Checks and verifies all financial transactions, review payment requests, purchase orders, and contracts for accuracy and integrity before approval by the supervisor
• Prepares and monitors Ethiopia country budget; liaise and advices the Country Representative on expenditure levels of projects
• Follows-up to ensure timely submission of reports (both financial and technical)
• Ensure year end audit requests are submitted as and when requested (bank confirmations, bank statements, reconciliations, etc…)
• Follows-up and ensures internal audit recommendations are implemented and adhered to
• Generates monthly financial reports with accompanying data for the office;
• Maintains petty cash and bank accounts
• Performs monthly reconciliations and prepares monthly expenditure forecasts; ensures financial ethics and accountability of all Bioversity staff including following-up of staff advances
• Coordinates administrative issues in collaboration with CIMMYT Head Quarters office
• Provides advice and support for visiting scientists and students to acquire necessary work permits in compliance with existing Ethiopian laws; supervise management of office premises/space
• Organizes meetings, workshops and conferences (travel coordination, airfare, budgets, logistics, etc…)
• Takes minutes and keep record of staff meetings
• Any other duties as assigned

– Duty Station: Addis Ababa
– Grade: 2C
– Minimum Base: Birr 19,112 (Negotiable, depending on salary history of the candidate).
Terms of appointment: These are Nationally Recruited Staff (NRS) positions, initial appointment is fixed term for three years with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc. The ILRI campus is set in a secure, attractive campus on the outskirts of Addis Ababa. Dining and sports facilities are located on site.

How to Apply:
• Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae. The position and reference number: REF: PA/16/19 should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal: on or before 2 May 2019.
• To find more about CIMMYT, visit our Website at
• Suitably qualified women are particularly encouraged to apply.
• Bachelor’s degree in Commerce or Business Administration or Accounting/Management

Work Experience:
• At least 2 years of experience in activities such as budget preparation and finance management
• Organizing meetings and workshops
• Day-to-day operations of the office
• Compilation of technical and/or financial reports
• Experience in an international organization, desirable

• Good analytical, organizational, planning and coordination skill
• Good level of English (written and spoken)
• Knowledge in relevant field and relevant technical training
• Proficiency in the use of office/business applications
Education Level : Bachelor's
Experience : 1-3 years
City : Addis Ababa
State : Addis Ababa
Country : Ethiopia
Salary Details
Min. Monthly Salary : ETB 19112.00
Max. Monthly Salary : ETB 19112.00
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