ACCOUNTABLE TO: Country Financial Controller
STAFF DIRECTLY SUPERVISED: Two
FIELD TRAVEL: 20%
RELATIONSHIPS INTERNALLY: CD, PDs, SD, Line Managers, Internal Auditor, All Finance Team, Grant Owner, Budget Holders, Partner Organisation, and Programme Managers.
RELATIONSHIPS EXTERNALLY: Donors, Partners & Auditors.
OVERALL OBJECTIVE OF THE POSITION
Ensure that all relevant donor, government and Concern’s rules, guidelines and procedures are shared to respective field staff. Organize workshops/ trainings on Concern’s internal policies and processes to all staff. Work closely with Senior Finances and fill gaps as and when required. Prepare annual government budget and report to ChSA.
Cash Management Responsibility
Ø Follow up on timely submission and perform review of field office Cash and Bank books including reconciliations as per the deadline set.
Ø Review and consolidate cash forecasts from project offices for submission to HQ and ensure timely transfers to field offices after receipt of cash from HQ.
Ø Review field offices’ payment requests and facilitate payments to vendors, if required.
Ø Ensure weekly and monthly Cash Count and bank reconciliation reports are collected from field offices on time.
Month-end and Routine Accounting Systems and Processes
Ø Assist the Senior Finance Officer for head office in posting Transactions, creating new nominal accounts, updating exchange rates, etc, in MGP (Accounting Software).
Ø Review recharge acceptance requests from other fields, archive the confirmed recharges.
Ø Compile and send recharge requests to other fields for acceptance and prepare JVs and archive the accepted recharges.
Ø Prepare the standard monthly FPL journal for review by the CFC, including maintaining of HQ payment files up to date with supporting documents such as invoices, GRN etc.)
Ø Prepare and update monthly Budget Monitoring Tools and share to Grant Owners for review. Prepare necessary adjusting JV entries based on Grant Ower's feedback.
Ø Update Balance Sheet schedules for field offices on a monthly basis in liaison with field and head office finance team
Ø Prepare standard monthly journals such as FPL, Prepayments, payroll and others.
Ø Work as a member of the purchasing committee representing the finance department.
Budgets and Reporting
Ø Assist in donor budget preparations using budget preparation checklist and donor guidelines and ensure proposal budgets are submitted in the correct format. Support the programme staff in preparing budget narratives, if required.
Ø Assist /prepare donor reporting in liaison with project senior finance officers as and when required.
Ø Participate in budget amendments (NCE or CE) in the middle or end of the grant period.
Ø Assist in annual budget revisions (BRs) by sharing guidance and templates to Grant owners/budget holders.
Ø Prepare annual government budget and report to ChSA.
Ø Participate in organizing /facilitating trainings to finance and non-finance staff in consultation with the CFC.
Ø Review procurement plans for projects when preparing donor budgets.
Ø Actively participate in periodic inventory process and report findings timely.
Ø Conduct periodic field visits to regional coordination and field offices and report all finance and system related issues to CFC.
Ø Send monthly budgeted staff allocations to HR
Ø Review monthly payroll prepared by HR and ensure timely transfers to staff.
Ø Maintain donor income schedule including receipts and projections.
Ø You may be requested to carry out other exceptional duties where heavy workload arises and/or staff shortages are encountered. Hence, flexibility will be required in performing your day-to-day activity.
Ø Undertake any other responsibility given by the CFC.
· Honesty and Integrity
· BA degree in fiance and accounting
· At least Three years of experience at senior finance officer level in an INGO.
· Computer literate
· Good communication skills
· Knowledge of USAID rules and regulations,
· Practical experience of preparing reports and budgets for some of the biggest international institutional donors.
· Experience of Microsoft Great Plains (MGP) software
Special Skills, Aptitude or Personality Requirements :
· Strong leadership skills with sensitivity in dealing with government authorities on critical issues
· Strong management skills and ability to motivate others and promote accountability among staff
· Skills in time management and prioritising
· Ability and willingness to work as part of a multi-cultural team
- Open thinking with breadth of vision and ability to challenge the status quo.
- Problem solver and ready to develop and train others
- Highly motivated, energetic and enthusiastic
• With the PD, ensure adequate financial resources are available for gender mainstreaming during the proposal review process
• With the PD, ensure that budgets allocated for gender mainstreaming are fully utilized and resources used to maximum effect
What we Offer:
• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks maternity leave, 18weeks (unpaid) parental leave
• Opportunities to travel overseas and gain international experience
How to Apply
Interested applicants should send non-returnable C.V., application letter outlining how your experience and education fit this vacancy, please note that no need to submit your supporting documents:
Concern Ethiopia, Human Resource DepartmentEthiojobs.net OR P.O. Box 2434, Addis Ababa.
Concern Code of Conduct and its Associated Policies:
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.