Senior Sector Specific Technical Assistant /Finance/

Background Information – The GF Fund Project

The Global Fund is a 21 ^st Century partnership organization designed to accelerate the end of HIV/AIDS, Tuberculosis and Malaria as epidemics. The Global Fund is a partnership with Governments, civil society, the private sector & people affected by the diseases. The Global Fund supports Health programs run by local expertise in countries & communities most in need.

General:

• Assist and advise Finance Coordinators in all financial reconciliations and reporting process including audit related issues.
• Ensure that all accounting and budgeting records are properly maintained and captured.
• Prepare timely variance report to appropriate bodies.
• Maintain long term and short-term cash flow projection to better monitor the cash balance.
• Ensure that the accounts are ready for external audit.
• Ascertain that audit findings and recommendations are properly communicated to concerned staff and are taken care of in time.
• Ensure that the branch ledger RDF and program accounts are timely reconciled with Head office.
• Ensure compliance with the statutory financial management and grant management requirements of donors.
• Make sure that Statements are shared to Home office and Resolve accounting discrepancy, if any.
• Maintain access to financial data base, computer software systems and manual filing systems.
• Interact with internal and external auditors in completing audit.
• Handle Reconciliation and liquidation of funds as per respective requirements and agreements.
• Other duties as assigned by the branch managers.

  Specific:

• In Your team, the following processes will be handled:
• Reconciliation of Bank Statements are made and reported
• Reconciliation of Customer Accounts are made and reported
• Reconciliation of Vendor Accounts are made and followed up, confirmed, and recovered on time
• Reconciliation of Partner accounts and made and communicated
• Reconciliation of Account and made and intact
• Statutory quarterly reports are prepared on time
• Consolidated reports and Financial Statements are ready for audit
• Donor Reports are prepared in compliance to the respective grant requirements
• Management Reports are shared

Budget Source: GF-HSS

Grant Duration: 1 Year

Number of posts: 02 (Two)

Duty Station: EPSS  Dessie hub,  Jigjiga hub  

Terms of Employment: One Year contract. 

Educational background and work experience:

• BA in accounting Plus IFRS qualified or relevant financial or international development field
• Minimum of 8 years of experience in similar financial, compliance, or operational role supporting and international donor projects.
• Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures
• Very good in application of SAGE.
• Demonstrated experience operating in developing country environments, including managing projects, budgets, and work streams as well as local staff
• Strong organizational and interpersonal skills and ability to solve complex problems
• Ability to write, communicate, and prepare contractual documents clearly in English
• Proficient in MS Office and experience in using accounting software

Required skills:

• Undertake day-to-day financial functions for the Post as follows:
• Prepare invoices related to the Post and ensure payments are made on time and are accurate and approved.
• Act as post receiving and banking officer.
• Administer project accounts.
• Compile and complete preliminary drafts of the annual Post budget estimates and budget updates.
• Maintain expenditure within budget allocations and cash flow predictions and advise Administration Manager of any aberrations.
• Ensure financial record keeping is up to date.
• Analyses expenditure patterns/progress for variance reporting and provide a monthly explanation. 
• Provide a monthly report to the Administration Manager on current expenditure levels and details of sensitive expenditure (travel, representation).
• Undertake end-of-month financial procedures, including monthly bank reconciliation.
• Administer that payments are reconciled in a timely fashion, staff recoveries and reimbursements are paid, and staffs are assisted to resolve issues regarding expense management.
• Update and maintain a Schedule of Payments to ensure timely processing of all payments.
• Maintain up-to-date records of financial authorities, commitments and internal controls.
• Assist with other financial tasks as required.

Competencies:

• Professionalism, client orientation, results orientation, accountability, integrity, respect for diversity, planning and organization skills, creativity and innovation, strong oral and written communications skills, teamwork skills, technological awareness

 Accountability: 

• Both the Civil service and FMOH/EPSS human resource development rules and regulations will be applied to guide the day-to-day services of the Technical Assistance /Finance/.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time