- Company: United Nations High Commissioner for Refugees (UNHCR)
- Location: Ethiopia
- State: Addis Ababa Jobs
- Job type: Full-Time
- Job category: - Human Resource Management Jobs in EthiopiaUNHCR Jobs in Ethiopia
Job Description
UNHCR, the UN Refugee Agency, is a global organisation dedicated to saving lives, protecting rights and building a better future for people forced to flee their homes because of conflict and persecution.
Duties
- Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.
- Process local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
- Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office.
- Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
- Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
- Assist with shipment of their personal effects in coordination with the logistics section.
- Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
- Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
- Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
- Initiate routine correspondence on HR matters for the authorizing officer¿s approval.
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience : For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Certificates and/or Licenses : Secretarial Administrative . (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential : Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
Desirable
- Field experience with UNHCR and/or with other humanitarian organizations is an asset.
- High IT affinity and working experience of PeopleSoft/MSRP.
Functional Skills
- IT-Computer Literacy
- PG-Resource planning
- FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
- HR-PeopleSoft Human Capital Management
- UN-UN/UNHCR Administrative Rules, Regulations and Procedures
- IT-Enterprise Resource Planning (ERP)
- (Functional Skills marked with an asterisk* are essential)
Language Requirements
- For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
- For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
- For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
