Supply Chain /Procurement Officer

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Category:
Accounting and Finance, Logistics, Transport and Supply Chain, Purchasing and Procurement
Location:
Jijiga, Somali 
Career Level:
Mid Level ( 2+ - 5 years experience)
Employment Type:
Full time
Salary:
As per the scale of the organization

Job Description

About The IRC  

The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectorial emergency response.

Job overview

The Procurement Officer is responsible for the efficient coordination and management of procurement functions for IRC’s office. The position holder will procure Program supplies, services and equipment, whilst ensuring good practices and maintaining audit-compliant records. You will ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures. 

Key responsibilities

1. Procurement Planning

Working closely with Senior SC officer and SC Manager, and other internal and external partners, you will effectively plan and support program implementation by:

  • Collecting, organizing and analyzing data market information and data to enable effective procurement planning
  • Preparing and implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs)
  • Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement..

2. Procurement 

Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors’ standards, the role holder will:

  • Support the development of procurement specifications
  • Process approved Purchase requisitions through the procurement software ensuring data accuracy.
  • Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
  • Train and certify procurement committee members and participate in tender meetings and evaluations.
  • Prepare bids analysis and other bidding documents for approval.
  • Conduct negotiations with suppliers that is transparent and documented.
  • Review procurement documents for accuracy before taking payment for approval.
  • Collaborating with all departments by Coordination with finance, grants and program to ensure smooth and timely procurement

3. Contract Management

You will lead the contracting process so that the terms and conditions, and contracting procedures as provided by Global Supply Chain are followed.

To achieve this, you will:

  • Prepare and executing contracts for recommended bidders
  • Timely renew qualifying contracts and Master Agreements.
  • Execute contracts against set performance indicators

4. Supplier Management

The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes:-

  • Maintaining suppliers files and documentation
  • Monitoring and documenting supplier performance
  • Maintain supplier performance score cards.

5. Compliance and Ethics

You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:

  • Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
  • Providing consistent and constructive support to other departments to ensure compliance with policies and procedures
  • Identifying and reporting procurement red flags across the procurement value chain
  • Implementing corrective action plans (CAPs) in response to internal and/or external audit queries

6. Reporting 

You will support timely and accurate reporting by:

  • Preparing and submitting accurate monthly reports to the Procurement Manager on time.
  • Supporting with developing and updating the procurement plans (assigned) as required.
  • Submitting monthly list of commitments to Procurement Manager/Supply Chain Coordinator and Finance
  • Submit periodic procurement tracking report for specific Grants that you are assigned to.

Key Working Relationships: 

Position directly supervises: N/A

Other Internal and/or external contacts: 

Internal: Regular relationships with program staff, Operations staff and country Supply Chain staff at all levels 

External: Vendors and Services providers.

 

Job Requirements

Requirements:

Education: Degree in  Supply chain Management, Business Administration/Financial Accounting or Logistics related field 

Work Experience :

  • 4 years of work experience in supply chain operations (Procurement)
  • Experience working with NGO preferred.
  • Demonstrated Skills and Competencies:
  • Knowledge of generic procurement procedures and practices 
  • Proven success as a procurement leader within supply chain including planning, procurement and logistics
  • Good collaborator and influencer with effective interpersonal and analytical skills who work seamlessly across cultures, organizational units and suppliers.
  • Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
  • Good negotiation skills
  • Excellent skills in conducting market analysis and sourcing strategies.
  • Able to work effectively in a highly matrixed structure
  • Good mathematical skills.

How to Apply

Candidates who meet the above qualifications; please send your CV and application letter only through IRC career site:

External

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/20584?c=rescue

 Internal

  https://rescue.csod.com/ux/ats/careersite/2/home/requisition/20584?c=rescue 

Your application letter/cover letter must include the following information.

  • Name of the position applied for
  • Date of application
  • Summary of your qualifications and experience
  • Motivation/objective of why you have applied for the job
  • Please include at least 3 references from current and former supervisors.

Female candidates are highly encouraged to apply!

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. 

Standards of Professional Conduct on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and carries out policies, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances

Equal Opportunity Employer: IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

 

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