TERMS OF REFERENCE (ToR) CONSULTANCY TO DEVELOP A FIVE YE…

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Category:
Consultancy and Training
Location:
Addis Ababa 
Salary:

Job Description

BACKGROUND

Ethiopian Clean Cooking Alliance Association (ECCA) is a civil society organization that has been registered and accorded legal personality with registry number 4284, on July 15, 2019, in accordance with the Civil Society Organization proclamation No. 1113/2019. The alliance is formed in the interest of a number of allies working in the clean cooking sector and is led by its General Assembly.

ECCA works with national and international partners to build an inclusive energy sector that makes clean cooking accessible and dedicated to an enhanced clean cooking sector in which all stakeholders/partners are fully capacitated and synergistically collaborate. Moreover, ECCA is working to create an enabling environment by leveraging advocacy, communication, capacity building, social mobilization, knowledge management, and networking, as well as ensuring consistent use of clean cooking to significantly reduce harmful cooking emissions while providing health, environmental, and climate benefits.

ECCA applies a unique platform of all sectors membership on an agreed common purpose to rallying professional, technical, financial, entrepreneurial, and institutional capacity.  The fact that the alliance involves public, private and NGO partnerships makes it an inclusive platform where the voices of all are heard.  Furthermore, have the capacity to ensure collaborative partnership among partners along the supply and demand continuum. Currently, ECCA has 59 registered active members including (4) NGOs, (3) GOs, (14) private sector, (1) association, (2) academia, and (35) individuals.) and is led by Executive Committee.

ECCA’s Vision: To ensure an effective and efficient clean cooking sector, where the alliance influence markets, distribution and access to clean cooking technologies for improved health, environment protection and poverty reduction.

ECCA’s Mission: Enhance partnerships among members within the supply chain of clean cooking to support the adoption of clean cooking mechanisms. 

ECCA’s General Objective: To facilitate the scaling of clean cooking in Ethiopia through convening and coordinating the sector, advocating for enabling government policies/strategies, creating public awareness and capacity building.

The ECCA is expected to prepare a five-year strategic plan for 2022-2026 to achieve its goal through creating an enabling environment that provides access to safe, clean, affordable, efficient, and sustainable energy for cooking to urban and rural households and institutions, which, in turn, is aligned with the Climate Resilient Green Economy (CRGE), Government’s Ten-Year Perspective Plan (2020–2030), and the Homegrown Economic Reform agenda. It also needs to be based on ECCA’s operational partnerships with the Government, development private sector entities, non-governmental organizations and other stakeholders. This Strategic Plan will be the product of a participatory process. All major clean cooking stakeholders and partners are expected to contribute to the plan through individual inputs and group consultations. 

OBJECTIVE

The overall objective of this consultancy is to develop a new Strategic Plan for the period of 2022-2026, to ensure that ECCA fulfils its purpose.

SCOPE OF THE ASSIGNMENT

  • The scope of work for the Consultant will include but not be limited to:
  • Review the vision and mission in light of the ECCA purpose/ SWOT analysis;
  • Conduct stakeholder mapping and analysis;
  • Identify focus areas and develop strategic objectives and key result areas for the same through a consultative process and the application of an appropriate tool of analysis;
  • Conduct a situation analysis of ECCA operations to date;
  • Review institutional and organizational capacity, organizational structure, financial and administrative systems in relation to the ECCA’s scope and the identified strategic objectives and key result areas; and make recommendations, if any;
  • Propose a strategy for achieving the strategic objectives and key results such as (i) to provide services that meet the emerging needs of all actors in clean cooking technology solutions (ii) to understand the pertinent strategic issues and levels of commitment required to attain the set objectives (iii) to determine the resources and management demands for maximum effectiveness and efficiency (vi)to approve the strategic direction and the financial for decisions about resources allocation;
  • To guide ECCA’s efforts to adapt to rapidly changing sector environments while continuing to carry out its core
  • Develop an effective internal evaluation mechanism (such as strategic targets, management, finance) to continually assess ECCA’s progress in achieving its strategic goals
  • Hold stakeholder meetings to validate the draft Strategic Plan;
  • Finalize Strategic plan and submit to ECCA.

PROPOSED METHODOLOGY

The consultant is entitled to propose a methodology that would provide the desired deliverables stated in this ToR. The process will be relevant if the Executive Committee, Technical Committee, Director of ECCA, and key stakeholders use a participatory approach combined with critical reflection. The proposal must clearly show the proposed methodology to conduct the assignment. 

DELIVERABLES

  • An inception report outlining the steps and methodology to be used in developing the Strategic Plan
  • A five-year strategic plan (note more than 10 pages) and a results and resources framework  report (a complete documents that includes all used instruments, discussion and results such as minutes/ major outputs/action points, discussions, reviews, contacts, etc., no page limit);
  • Report/proceedings on the process including stakeholder consultations and workshops.

TIME FRAME

This assignment is expected to be carried out for a period of 30 days, November 20 to December 30/ 2021, (including preparation, validation and finalization).

RESPONSIBILITIES

ECCA

  • The Director of ECCA will prepare the Terms of Reference; contract and manage the Consultant; manage the costs of the Strategy Plan development process, oversee the logistics planning for meetings, engage with the Consultant throughout the process, identify stakeholders and link them to the consultant, all within the time frame agreed upon, and provide relevant background documents.
  • The Executive Committee approving the Terms of Reference; selecting the Consultant; provide guidance to the Technical Committee on development of the Strategic Plan, and participate in the consultations, review and analysis sessions. 

The Consultant

  • The Consultant will report directly to the ECCA Director.
  • The Consultant will be responsible for preparing an inception report and a work plan with clear timelines; consulting with the ECCA's Executive Committee, Technical Committee, ECCA Director, and key stakeholders; assessing and analyzing data to identify gaps and critical issues in participatory processes; and providing regular reports to the ECCA Director.
  • Preparing a first draft and final Strategy Plan and presenting it for evaluation and approval to ECCA Members and Key stakeholders.
  • Presenting and moderating a strategic development workshop such as consultative meetings and validation workshop (Note: workshop expenses will be covered by ECCA).

CRITERIA OF EVALUATION OF THE PROPOSAL

  • Mandatory consideration requirements (if not met such an application will be rejected):
  • It must be a legally registered firm or an individual consultant
  • It must have completed at least three similar consulting assignments in Ethiopia
  • Passing mark of 70% in technical proposal evaluation (49 points out of 70)
  • Evaluation scores divided into 70% for technical proposal and 30% for the finance proposal

CONDITIONS OF THE CONTRACT

  • Deviation from the points stated in the ToR without the consent of ECCA will lead to from reduction of the contract fee to the termination of the contract.
  • If Consultancy does not abide by the timeframe that is stated in the offer, the contract fee will be reduced by 3% per each exceeding week. 

Job Requirements

The outline of the report:   should include, but is not limited to:

  • Executive Summary; Purpose of  the alliance; Evaluation of the Current ICS/CCS; ECCA's Role, Principles, and Sector Value; The ECCA's Philosophy and Approach; the ECCA's National Interventions; the ECCA's Interventions, Tools, and Mechanisms; the ECCA's Driving Investment to the Sector; the ECCA's Resource and Asset Mobilization; the ECCA's Governance, Champions, and Structure; ECCA's Score Card, Success Milestones, Risks and Exit Strategies, and so on. 


How to Apply

Interested and qualified candidates should submit their applications which should include the following:

  1. A cover letter;
  2. A detailed CV including references from at least three similar consultancies carried out within the past ten years;
  3. Please include the phrase “ECCA Strategic Plan” in the envelopes of your technical and financial proposal for performing the assignment.
  4. Financial proposal with cost breaks (in a separate and sealed envelope)

Applications should to reach to ECCA office (Bole Kifleketema, Woreda03, T: +251 116 686 660, T: +251 967 554 155,

Empress Hotel and Office Park, 3rd floor, just behind the Bole Medhanialem church,) not later than Thursday, 11 November 2021 at 4.30 pm local time.

Note:  only candidates under serious consideration will be contacted for follow up. 
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