Water Supply Officer

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The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

Accountabilities and MAIN WORK ACTIVITIES

Organize and Lead Multidisciplinary Emergency teams (25%)

  • Responsible for Water trucking and the supply of Water with in the required quality and standard.
  • Responsible for hygiene and sanitation promotion works around water Distribution and collection points.
  • Coach project and government staff how to undertake ongoing Water Supply system at the Field level.
  • Conduct field feasibility study to new project sites.
  • Follow up proper management of Water Supply sites and take measurement, quality control, give instruction with the consultation of the WASH coordinator and WASH Officer.
  • Ensure the technical soundness, appropriateness and general quality in water supply and sanitation and Infrastructure project design, planning, implementation of projects and construction Supervision and Contract Administration.
  • Work for effective and efficient thematic area coordination in consultation with the project Health and Hygiene Promotion officer and Coordinator and other project staffs.
  • Close monitoring and follow up for smooth and on time project implementation.
  • Participate for Preparing and developing in consultation with appropriate stakeholder’s annual and multi-year project plan.
  • Record and share good practices and case stories achievements of the project.
  • Participate and contribute for quality and timely reporting and documenting of project activities including preparation of quarterly/yearly project progress reports.
  • Manage and organize trainings, workshops and meetings that concerns the project at all district levels.
  • Field supervision and quality control of construction of borehole, Rural and Urban piped water supply project, rehabilitation and expansion of civil works, construction of VIP Latrine.
  • The post holder is expected to develop standard design for all infrastructure supported by Plan based on the humanitarian and government standard.
  • Participate in bid process, Prepares Bid documents, and construction agreements and coordinates contract awards.
  • Prepare take of sheet, cost and material estimation for payment and planning

Managing project budget (25%)

  • Facilitate and collect baseline information and data from community submit to PA for further analysis.
  • Lead humanitarian and rehabilitation projects in the project site, implementing donor funded projects in WASH sectors, responsible for the successful implementation of projects per the project period.
  • Effectively Coordinate the development of all project implementation plans and budgets within the framework of the agreed emergency response programme and strategy
  • Ensure effective budget management at field level, including correct coding of expenses and adherence to PIE financial management guidelines and donor requirements.

Project implementation coordination, monitoring, follow up and reporting (25%)

  • Monitor project implementation processes, coordinate evaluations, share learning’s and document best practices.
  • Prepare and submit a quality periodic narrative and financial reports in a timely manner according to Plan International and donor requirements.
  • Provide technical support for partner and program area staff on effective M and E applications.
  • Identify, document and disseminate best practices, success stories and story of changes from within and outside Plan International staff and other development partners.
  • Ensure project learning and achievements are documented and disseminated widely.
  • Coordinate the designing/development of emergency response projects and ensure projects are effectively implemented, monitored/reviewed, evaluated and progress and final reports are timely compiled and shared with WASH Coordinator and Assosa PA for review and then submission to donor
  • Ensure adequate monitoring, reporting and acquittal of emergency response activities in accordance with donor regulations, country and national office requests, international humanitarian accountability frameworks and relevant SPHERE standards
  • Ensure all project activities are conducted in accordance with the agreed work-plans and proposals

Managing relationship and networking with government, partners and other stakeholders (15%)

  • Assist and advise the WASH Coordinator and WASH Manager and ERM Lead with securing donor funding for emergency projects.
  • Establish and maintain constructive working relationships with other NGO’s, UN agencies, local government, bilateral and multilateral donors, and other principle stakeholders including the military where present and if necessary.
  • Ensure that the Donor and Government reporting is done and submitted on time in accordance with their reporting template and within their reporting schedule.

Conduct community need assessment before developing projects (10%)

  • Coordinate and support local level assessments, surveys and other studies and assist proposal development to finance projects
  • Support pragmatic project design and proposal  for institutional and public funding
  • Maintain on-going surveillance of the developing humanitarian emergency situation and in consultation with the National Project Manager and Emergency Response and Recovery lead, adjust activities accordingly

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

  • Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
  • Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
  • Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Leadership and BUSINESS management COMPETENCIES

LEADERSHIP COMPETENCIES

  • Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
  • Set high standards for self and others’ behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
  • Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
  • Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
  • Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
  • Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
  • Accept change and support others in adjusting to it, helping them understand.
  • Acts decisively and adapts plans quickly to respond to emerging situations and changing environments
  • Helps others to recognise and manage stress by showing empathy, prioritising workload and role modelling self-care in stressful situations
  • Promotes and guarantees safety and security behaviours and procedures for self and the team.
  • Avoids any negative impact of response – Do No Harm especially crucial in humanitarian settings
  • Integrates response programmes as far as possible into longer term strategies as expressed, for example, in relevant Country Strategy
  • Prioritises safety and security under pressure by monitoring security risks; committing resources to ensuring safety and security and ensuring organisational protocols are understood and consistently followed by staff
  • Bases humanitarian response on communication and participation with the affected population
  • Takes the time and patience to understand the concerns of other people and takes care of them as individuals.
  • Supports coordination systems, working towards common priorities and developing common strategies with other humanitarian actors.
  • Identifies and promotes the integration of individuals or groups that might be especially affected by the disaster or marginalized in the response.

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experience essential:

  • BSc Degree in Hydraulic, Water resource Engineering, Civil Engineering, Sanitary Engineering, Environmental Engineering and related disciplines with at least 4 years relevant experience in water supply and sanitation development, construction supervision and Contract Administration out of which a minimum of 2 years of NGO experience.
  • Demonstrated experience in Emergency WASH Response (feasibility study, design, construction supervision, contract administration etc.) of water supply, sanitation and infrastructures projects.

 Qualifications and experience desirable

  • Experience in contract document preparation, negotiation management, and development of bid documents, Bill of quantities and specification, as well as supervision and administration of projects.
  • Knowledge of Plan policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct
  • Experience and Knowledge of using Water CAD, AutoCAD and GPs and GIS software packages
  • Knowledge of child rights programming
  • Good knowledge of field level realities of humanitarian NGOs work;
  • Knowledge of Emergency WASH Response.
  • Good understanding of the external operating environment including government policies, strategies, guidelines and operating procedures in managing emergencies and disasters in the country Perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.

Languages required

  • Fluency in English language is essential
  • Knowledge of local language is desirable

Location: Assosa and Metekel

Type of Role: Water Supply Officer

Reports to: WASH Coordinator

Grade: 

Closing Date: 03/08/2022

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates. 

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