Call for Consultancy: DOCUMENTATION OF SUCCESS STORIES, B…

Category:
Consultancy and Training, Research and Development
Location:
Addis Ababa 
Career Level:
Senior Level (5+ years experience)
Employment Type:
Contract
Salary:

Job Description

TERMS OF REFERENCE

DOCUMENTATION OF SUCCESS STORIES, BEST PRACTICES

AND LESSONS LEARNED OF SUSTAINED DIALOGUE PROJECT (2016-2020)

 

Introduction: Life & Peace Institute

The Life & Peace Institute (LPI) is an international peacebuilding organisation with headquarters in Uppsala, Sweden and Program offices in Ethiopia, Kenya, Sudan, Democratic Republic of Congo, and Sweden. LPI was established in 1985 to support and promote non-violent approaches to conflict transformation through a combination of research, policy engagement and action that entails the strengthening of existing local capacities and enhancing preconditions for building peace.

 

Background

Sustained Dialogue (SD), as defined by Sustained Dialogue Institute, is more than discussion and debate. It is a continuous process of dialogue where a diverse set of people come together regularly to discuss an issue they feel is most divisive in a defined community. The focus is primarily on transforming and building relationships so that they can effectively deal with practical problems. LPI has supported SD at Addis Ababa University (AAU) in collaboration with the university administration and the university Peace Club in 2009 where 150 university students participated in the process for the first time. The program is run by the Peace Club since 2013 with financial support from the university administration and no major external support. In partnership with the Peace and Development Centre (PDC), LPI introduced the same project in two additional federal universities, Haramaya University and Jimma University, both of which are located in Oromia Region, in 2013 and 2014, respectively. Building on the foundational SD model developed by Harold Saunders, the experiences from the work with the AAU Peace Club, Haramaya and Jimma universities, LPI and PDC with the financial support from the United States Agency for International Development (USAID) have launched a new four year SD Project in five universities: Haramaya, Jimma, Ambo, Bahir Dar and Gondar universities in 2016. The Project will come to an end in October 2020. It is estimated that more than 10,000 students have participated in the dialogue processes since 2009.

 

Box. SD objectives at a glance

Overall Goal: A culture of trust and collaboration on selected Ethiopian university campuses is established and facilitates increased resilience to triggers, produces more broad-minded graduates, and reduces negative relational social patterns and inter-group violence.

 

 

Strategic Objectives of the SD Project

1.        Institutional capacity changes (PDC and Universities): The Peace and Development Centre (PDC) in collaboration with university staff and students launch and accompany processes of sustained dialogue on university campuses.  

2.        Individual changes: Young men and women participants in the SD process are transformed to trust, understand, and collaborate with ‘others’, and become confident in their abilities to catalyze multiplier effects for peace.

3.        Community level changes: Collaborative and innovative actions by SD participants spread a message of trust and understanding that make young women and men of different ethnic and faith groups question their own negative predispositions and stereotypes.

 

SD participants reported a range of changes at the individual and inter-personal level. They most often say the project allowed them to meet new people, hear different perspectives and learn about others’ experiences, cultures, and beliefs. The project provides a safe space where people can openly and honestly talk about their on-campus as well as off-campus experiences. Other benefits include the opportunity to: enhance one’s communication and listening skills; engage in critical conversations; and develop skills for interacting with individuals from diverse backgrounds. They build the trust necessary to work on common problems in more civil, productive ways. And the students who moderate and facilitate the dialogues report even more significant gains in their abilities to facilitate group work, to strategize creatively, and to design productive approaches to community challenges. In addition to the above self-reported outcomes, there have been many positive outcomes from the SD Project in the university recorded by LPI and PDC in the endline surveys and in regular meetings with student moderators and participants.

 

As the project is coming to the end of its implementation cycle in October 2020, LPI wishes to document success stories, best practices and lessons learned during the last four years (2016-2020) through various formats (text, videos, and pictures). To respond to this intent, LPI seeks to hire qualified and experienced Consultants (two) to produce a video documentary and professionally designed report of success stories, best practices and lessons learned for the last four years of the project period. The outcome of the documentation will also serve as a knowledge product to be shared across a wider audience and to inform future program undertakings of a similar nature.

 

Objectives of the Consultancy

This documentation project is composed of two distinct deliverables, requiring two sub-consultancies:

Consultancy 1 (Documentary, long and short versions) : To produce a high definition video documentary showcasing changes and impacts brought about by the project. The main purpose is to increase public awareness and to inform about the SD Project as an intervention to build trust, transform conflictual relationships and build peace in University campuses. The documentary will focus on significant success stories of the SD Project, demonstrate the transformative journey experienced by SD participants and how this was translated into impact at the individual and community level. In addition to a more comprehensive documentary, short, social media suited clips shall be extracted.

Consultancy 2 (Booklet) : This will feature exemplary success stories, key achievements, best practices, and lessons learned working with SD on universities in the form of narrative with relevant high-resolution photographs. The booklet will serve to both show and inspire through showcasing positive effects of dialogue and provide more in-depth insights to practitioners interested to work with dialogue in the Ethiopian context. The consultant will also produce a four paged electronic newsletter.

 

Methodology

The main approach will be consultative and participatory and include key project stakeholders and partners. The SD Alumni will be involved in key activities of the documentation process (especially in the documentary) and the involvement will be determined in consultation with LPI and the consultants. The overall assignment will involve a comprehensive desk review of the project’s documents to understand the overall project objectives, targets, strategies/approaches used and expected results in line with the project’s theory of change before the actual documentation work. The consultants will work under the guidance of the Country Manager. Besides, the Communication Advisor along with the Project Coordinator will coordinate with the consultants for the field visits and to set appointments and arrange for interviews.

 

Scope of Works (Consultant 1)

The consultant would specifically:

·         Hold initial meeting with Country Manager (project staff) to agree on the task, timelines, and contracts.

·         Present a work plan for the assigned work specifying the travelling days and aspects of the work to be documented.

·         Review the project documents to clearly understand the task (e.g. proposal, mid-term review, annual reports).

·         Develop a storyline for the documentary.

·         Develop interview guides for capturing and documenting changes brought by the project.

·         Undertake field work to do interviews (including group interviews) with selected SD participants, moderators, Peace Forum Leaders, SD Alumni, peace incubatees, project staff, university officials and other relevant stakeholders and document case studies, stories of change generated from the implementation of the project, capture video and photographs.

·         Develop and share draft videos both in longer and shorter versions creatively for comments by staff and project partners

o   Longer version 20-30 minutes

o   Shorter version (3-5-minute clips)

·         Take on feedback from LPI and PDC regarding the documentary.

·         Produce and submit final documentaries incorporating comments to LPI. This will involve putting together all the clips, putting voice narration, titles, and translations (where appropriate).

·         In addition to the documentary film and clips, the consultant will submit high resolution pictures with captions taken in the documentation process.

 

Scope of Works (Consultant 2)

The consultant would have the following specific tasks to perform:

§  Initial meeting with Country Manager (project staff) to agree on the task, timelines, and contracts.

§  Conduct desk review over the existing documentations that provide information on the current project status. Documents to be review might include but not limited to:

a.       Project document,

b.       Quarterly reports of SD Project,

c.       Activity reports,

d.       Baseline/endline reports,

e.       Mid-Term Reviews,

§  Present a work plan for the assigned work which details the methodology of producing the narrative documentation.

§  To obtain more detailed information for the documentation, conduct interviews with selected project participants, PDC and other stakeholders (as appropriate, and this will be synchronised with documentary filming).

§  Compile and synthesize all information gathered from desk review and interviews in a consolidated report, using LPI guidance for the report.

§  Present/share a 25-30 paged creatively written draft report/booklet in soft and hard copies to LPI for review and comments.

§  Incorporate the comments and submit the final version.

§  Develop four paged project electronic newsletter.

 

Deliverables – summary

Consultant 1

Consultant 2

A workplan for the assigned work

A workplan for the assigned work including methodology

15-20 minutes-High Resolution documentary- draft

A 25-30 paged draft report using agreed upon format

4 short documentaries (3-5 minutes)-draft

Four-page electronic newsletter

Final High-Resolution documentary videos

A ready to print and professionally designed creatively written final report incorporating comments.

20 High Resolution pictures with captions

A power-point presentation for use during validation and dissemination workshops (optional)

Duration and Timeframe

The duration of the assignment shall not take more than 30 and 27 working days including travel, field work, report preparation and submission of the final work for consultant 1 and consultant 2, respectively. The consultants should indicate a breakdown of timeframe showing the detail work plan and expected dates for each phase of the documentation undertaking.

 

Activity

Number of Days

 

Deliverable

Consultant 1

Consultant 2

Preparation phase/workplan

2 days

2 days

Workplan

Desk Review

3 days

10 days

 

Field work/Interview

15 days

5 days

 

Production including incorporating feedback

10 days

10 days

Final reports/deliverables

Total

30

27

 

 

The consultants will be expected to submit all the final deliverables as stated in the Terms of Reference by 20 November 2020.

 

Profile of Consultants

The consultant should have the following qualifications:

Consultant 1

·         University degree in specialized fields of Media, Photography, Film Production, Social and/or Political Sciences .

·         At least 5 years of prior working experiences in producing documentary films.

·         Experience in the usage of video software packages

·         Experience in participatory data collection methods with different stakeholders.

·         Language Requirements: Proficient in English and Amharic languages, spoken and written. Knowledge of other local languages would be an added advantage.

·         Ability to deliver within timelines provided.

 

Consultant 2

·         University degree in a field relevant to the assignment, such as Communication, Journalism, Peace and Security Studies, Social and/or Political Sciences.

·         At least 5 years of prior working experiences in story writing in creative way, and documenting success stories, best practices & lessons learned or other knowledge products, related to projects for diverse audience.

·         Language Requirements: Proficient in English and Amharic languages, spoken and written. Knowledge of other local languages would be an added advantage.

·         Ability to deliver within timelines provided.

 

  Roles and Responsibilities of LPI

LPI shall provide necessary support to the consultants in order to execute the assignment during the duration of the consultancy. These shall include:

·         Provide access to relevant project documents necessary for the execution of the duties under this consultancy.

·         Coordinate with the consultants for the field visits and to set appointments .

·         Provide feedback when necessary.

·         Review and approve the draft and final production as stipulated in the deliverables.

 

Terms of Payment

Once the consultants are selected, the following terms of payment will apply:

·         30% of the total amount shall be paid upon signing of the contractual agreement

·         40% shall be paid up on submission of the draft reports/deliverables

·         30% shall be paid after submission of the final reports/deliverables

 

 

How to Apply

Interested applicants should apply by sending the following documents:

§  Letter of Application, briefly describing the motivation behind the application and outlining the candidate’s suitability for the assignment and how the consultant will approach and complete the assignment,

§  Updated CV, indicating educational background and professional qualification, along with scanned copies of degrees, letters of reference/certificates certifying that the consultant has carried out similar assignments, financial proposal that indicates the all-inclusive budget proposal, supported by breakdown of costs, contact details of three references and contact details of the candidate (e-mail addresses and telephone numbers).

 

To apply, send the above documents to Life & Peace Institute, Procurements  via email: [email protected] , with the subject line ‘Documentation of Success Stories, Best Practices and Lessons Learned’.

Dead line for application:  September 6, 2020. 

For any clarification and questions, please contact Emebet Getachew via email:  [email protected]

LPI reserves the right to accept or reject any or all bids.

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