Senior Budget and Compliance Manager


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Category:
Business Development, Development and Project Management, Science and Technology
Location:
Addis Ababa, Addis Ababa 
Career Level:
Managerial Level (Manager, Supervisor, Director)
Employment Type:
Full time
Salary:

Job Description

Background

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. IRC has been working in Ethiopia since 1999 and is implementing coordinated, community-managed programs aimed at improving the quality of lives and recovery of livelihood of the disaster-affected population, including host communities, through promoting individual participation, strengthening institutions, and emergency response.

Summary statement of duties and responsibilities:

The Senior Budget and Compliance Manager will contribute to overall grants management at IRC Ethiopia. The position reports to the Grants Coordinator. This position is based in Addis Ababa with occasional trips to field sites, if needed. The Senior Budget and Compliance Manager will work collaboratively with the all 15 members of the Grants and Partnership Unit, and with the technical coordinators, operations team, and the finance team.

Detailed responsibilities and tasks

Budgeting

  • Lead and coordinate budget development for assigned new proposal budgets, working with program staff, other members of the Grants and Partnerships Unit, the Finance Department and Regional Program and Business Development Units.
  • Ensure proper review of new budgets and realignment/modification budgets at both HQ and Addis levels, incorporating all feedback and ensuring that budgets are error free.
  • Write and edit budget narratives, as needed (predominantly USG donors).
  • Act as focal point with donor’s in-country for the budgeting process, as needed.
  • Lead on requests for Cost/No-Cost Extensions and related budgeting requirements
  • Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the accurate monitoring and the successful implementation of programs and early warning in case of obstacles or challenges. Advise appropriate team of low burning rates and support them in resolving budget spending issues.
  • Build budgeting tools and templates for program teams and establish standardized budgeting processes.
  • Carry out ad-hoc data research and analysis, as needed

Donor Compliance

  • Research donor compliance issues for new opportunities or existing grants.
  • Review donor agreements and coordinate their review with the relevant IRC HQ office.
  • Acquire compliance mentorship from HQ as needed. Ensure that the compliance knowledge of the portfolios team grows.

Communication and Information Management

  • Update the grant Tracker on a weekly basis
  • Update and share the Burn Rate Tracker on a monthly basis
  • Update the Financial Management (FM01) Tracker on a monthly basis

Staff Management and Capacity Building

 

  • Provide on-the-job training to Grants and Partnerships Unit’s members on advanced Excel, budgeting, and basic accounting principles, as needed. Topics may include donor compliance rules and regulations, BVA, OTIS, project design, proposal development, budget development, Grant Opening and Grant Closing meetings etc.

Job Requirements

  • Proficiency in English, spoken and written, and proficiency in Amharic required.
  • Advanced MS Excel and Math skills required (skills will be tested through an exam) and are the most important requirement for this position.
  • BA degree required; Master’s degree in Accounting, Economics, International Affairs, Social Sciences, or STEM (Science, Technology and Math) strongly preferred.
  • At least 5 years of experience in program management and or grants management and proposal/business development/design; or
  • At least 1 year of management experience
  • Experience in Ethiopia is an advantage.
  • Prior knowledge of donor (ECHO, EU, USAID, OFDA, BPRM, DFID, SIDA, UNICEF, UNHCR, OCHA etc.) and government regulations preferred.
  • Good communication with strong organizational, time management and analytical skills.
  • Excellent interpersonal, cultural, and respectful skills.
  • Flexibility to adapt to changing requirements.
  • Strong capacity to mentor and build capacity of staff.
  • Ability to balance priorities, meet demanding deadlines and work under pressure in unstable security environments.
  • Strong digital literacy required.

How to Apply

Candidates meeting the above qualifications are encouraged to apply only through the below IRC On-line recruitment website: 

External

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/20422?c=rescue

Internal

https://rescue.csod.com/ux/ats/careersite/2/home/requisition/20422?c=rescue

 

Please include 3 references from current and former employers.

Applications will not be returned. IRC discourages phone calls or personal visits.

Only applicants meeting the minimum qualification will be short-listed and contacted.

IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

Female candidates are highly encouraged to apply.

Your application letter/cover letter must include the following information.

·         Name of the position you have applied for

·         Date of application

·         Summary of  your qualifications and experience

·         Motivation/objective of why you have applied for the job

·         Permanent Address and present address (if different from permanent) and telephone number if possible also email address

·         Disclose any family relationships with existing IRC employees.

 

IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

 

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

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