Job Description
Duties and responsibilities of the Executive Secretary
Under the direct supervision of the Administration & Finance Manager, and the overall supervision of the Chief Executive Officer (CEO), the Executive Secretary shall perform the following functions:
- Receiving calls and emails
- Taking meeting minutes
- Checking and following up that agreed actions are carried out by the given deadlines.
- Keeping a diary of future activities and follow-up actions.
- Filing all correspondences received and copies of replies sent
- Assist in planning appointments, board meetings, conferences, events etc.
- Handle and prioritize all outgoing or incoming correspondences (e-mail, letters, packages, etc.)
- Handle confidential documents ensuring they remain secured
- Prepare invoices and provide assistance in bookkeeping
- Maintaining and controlling Petty Cash
- Establishing and monitoring equipment records and tagging
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Perform any other duties as maybe instructed by the Admin & Finance Manager or the CEO.
Required Number: 1(One)
Gender: Female
Location: Bole Medhanialem Abyssinia Bld. 3rd floor
Job Requirements
Qualifications:
- English language fluency is a must.
- Digital Marketing is Essential
- Level; maximum 2 years of experience.
How to Apply
Interested and qualified applicants meeting the above requirements can send their applications with their CV, education certificates, and any other supporting documents to: [email protected] with a copy to: [email protected] with Subject “Executive Secretary” if you are not fulfil the Requirement please do not apply.
