Executive Assistant/Board Secretary


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Category:
Admin, Secretarial and Clerical, Management
Location:
Addis Ababa, Addis Ababa 
Career Level:
Senior Level (5+ years experience)
Employment Type:
Full time
Salary:
Competitive

Job Description

Company Profile

Shemu Group is a conglomerate company composed of Shemu PLC, Asveza Ethiopia Retailing Share Company other functional private limited companies with a fast growth track record. The Companies in the group engaged in manufacturing (liquid soap, bar soap, Edible oil and shortening products), retail service providing, printing, trading and engineering. Based on this, our sister Company, Shemu Management Consultants PLC want to hire competent, energetic, enthusiastic and capable applicants for the post we have.

Major responsibilities 

The Executive Assistant/Board Secretary is a confidential, exempt position, which serves at the pleasure of the Board and assists the CEO in scheduling meetings; assembling and distributing Agendas and Board Packets, and notifying the public and employees of the Board’s actions. The Executive Assistant/Board Secretary is responsible for internal and external support services, requiring a thorough knowledge of the operations, procedures, rules, regulations, precedents, and management objectives of the District with the ability to interpret and apply that knowledge with good judgment. 

Detail responsibilities of the job include: 

  • Acting as a receptionist and/or meeting and greeting clients 

  • Prepare, publish, and post Agendas, Meeting notices and other related materials; assemble Board Packets. Prepare and disseminate all documents for Board Meetings. Assure posting, mailing, and other known legal requirements are met. Prepare Affidavits certifying requirements are met. 

  •  Attend Board, Committee and Commission meetings as required or requested and prepare and finalize Minutes and follow up on projects. Attend meetings outside of established working hours when necessary. Illustrating concepts by designing examples of art arrangement, size, type and style and submitting them for approval. 

  • Maintaining effective records and administration 

  • Responsible for posting on the District website the Minutes, Agendas and other information relevant to the public. 

  • Responsible for posting on the District website the Minutes, Agendas and other information relevant to the public. 

  • Maintaining effective records and administration 

  • Upholding legal requirements. 

  • Initiate changes to Board of Directors Policies and Procedures. 

  • Typing, preparing and collating reports 

  • Managing databases 

  • Liaising with clients 

  • Prioritizing workloads 

  • Implementing new procedures and administrative systems 

  • Coordinating mail-shots and similar publicity tasks 

  • Maintaining diaries and arranging appointments 

  • Upholding legal requirements 

  • Perform other tasks which are directed by immediate supervisors  

Job Requirements

  • EDUCATION:  Bachelor degree in secretarial and related education and clerical training is highly desirable.
  • EXPERIENCE: A minimum of at least 4 years of related experience in an executive level secretarial position with responsibility for providing administrative support with a manufacturing or corporate related organization. 

  • KNOWLEDGE OF: Current knowledge of office administrative and secretarial practices and procedures such as business letter writing; organization and function of a private manufacturing, retail, merchandise related organization, including role of elected officials and appointed committee members; skill in operation of modern office equipment, correct English usage, including spelling, grammar, punctuation and vocabulary; knowledge of current applicable software programs, office management techniques and budgeting principles and practices. Requires excellent organization skills and the ability to prioritize and meet deadlines.

How to Apply

Interested applicants who fulfill the stated requirements can submit their application letter, CV, and relevant credentials with non-returnable photocopies in person within ten  (10) consecutive working days  to Shemu Group Corporate Office located around Kaliti Total, in front of Kaliti Metals  Factory, Shemu Group Corporate Office 2nd floor Or through email stating “ Application for Executive Assistant/Board Secretary” in the subject line through email  [email protected]  in a single pdf file attachment.

Email applicants who do not follow the application instruction will  NOT  be considered. 

Shemu Management Consultants PLC

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