Hr Assistant-Time Sheet Administrator at Catholic Relief Services

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  • Company: Catholic Relief Services
  • Location: Ethiopia
  • State: Addis Ababa Jobs
  • Job type: Contract
  • Job category: Human Resource Management Jobs in Ethiopia

Job Description

Duty Station : CRS/Addis Ababa Office Employment Term : Definite Period – Six months with possibility of extension

Job Summary

You will majorly provide support to the timely completion & submission of Country office and Filed offices effort reports on behalf of employees with no accesses (permanently & temporarily). You are required to meet specific HR service needs that support high-quality programs serving the poor and vulnerable. You will deliver quality support in your role, applying clearly defined HR processes, procedures and service standards.

Job Responsibilities:

  • In liaison with field and country office point persons and/or supervisors, identify employees with no Insight access.
  • Collect the manual time sheets and/or timesheet data templates from respective offices and verify whether the information provided is complete and approved appropriately.
  • Verify the timesheet that is submitted by employee & approved by the appropriate immediate supervisors is correct.
  • Encode the manual timesheet of employees with no accesses collected from offices into insight (Oracle Timesheet system).
  • Connect with Immediate supervisors for online approval and HR representatives to generate reports that verify the Timesheet is approved and submitted.
  • Report systematic, administrative and logistical problems in relation to the concerned and get timely solution.
  • Provide training & guidance to employees joining CRS below Grade 8 as requested & dictated by supervisors & HR Manager respectively.
  • Support other HR activities in relation to data management, documentation, recruitments & employee benefit administration as dictated by the immediate supervisor and or HR Manager.

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Integrity
  • Continuous Improvement & Innovation
  • Builds Relationships
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

JOB REQUIREMENT

Education and Experience

  • Completion of 1st Degree or Completion of College Diploma in Computer Science/ Information Technology (IT), Business Administration Information Systems/BAIS/, Administrative Service Management and Technologies Systems /AMTS/, Business/Public Administration, Human Resources Management, Management Information Systems /MIS/, Secretarial Science and Office Management /SSOM/, Statistics, Social Science or a related field.
  • 2 years for 1st Degree or 6 years for College Diploma
  • Experience using MS Windows and MS Office packages, in particular Excel and Word. Hands-on experience with data entry into online databases and forms.
  • Experience with Effort Reporting and Human Resources Information system or hands on ERP or Oracle is a plus.

Personal Skills

  • Excellent organizational skills with great attention to detail
  • Able to maintain confidential information
  • Strong customer service ethic and abilities
  • Self-motivated to perform routine tasks independently and meet deadlines
  • Good verbal and written communication skills

Method of Application

Submit your CV and Application on Company Website : Click Here Closing Date : 4 November. 2021
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