Office Manager/Cashier at Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH

  • Company: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
  • Location: Ethiopia
  • State: Gambela Jobs
  • Job type: Full-Time
  • Job category: Administrative/Secretarial Jobs in Ethiopia

GIZ Programme- Qualifications and Employment Perspectives for Refugees and Host Communities in Ethiopia (QEP) has been commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ) in December 2017. The programme is part of the German Special Initiative Tackling the Root Causes of Displacement, Reintegrating Refugees and seeks to provide better vocational training and employment perspectives for refugees and host communities in Ethiopia. The programme leverages the potentials of TVET for integration. Implementation will take place in Addis Ababa, Benishangul-Gumuz, Jijiga, Somali and Gambella Regions.

QEP works on three output levels and seeks to (1) increase the quality of technical and vocational training (TVET), (2) broaden the opportunities of TVET available to the target groups and (3) foster entrepreneurship and exchange formats for employment. QEP works together with the public TVET system and tries to extent the standards of the Ethiopian TVET system to TVET opportunities available for refugees and remote host communities. The programme works in fragile social and economic contexts.

To support the smooth implementation of various activities and the operation at its Gambella Office as well as its ties with the Addis Ababa Office, QEP seeks to hire an Office Manager to be stationed in Gambella town .

 

Position :                                 Office manager

Place of Work :                      Gambella Town

Application deadline :           May 22, 2019

Required Candidate:             One

Duties and Responsibilities

  •   Ensure availability of stationery and other office supplies for the implementation of the programme in Gambella office
  • Arrange procurement activities in coordination with Office Manager and Administration team in Addis Ababa
  • Assist organizing events (Trainings, Workshops, etc…):- solicit price quotations from hotels, facilitate catering and travel arrangements as well as other organisational and administrative issues for the implementation of programme activities in the region
  • Handling financial management, such as cash withdrawals, keeping petty cash and the corresponding cashbook, preparing and entering vouchers, checks and travel expense statements of staff for approval by the superior in Addis Ababa
  • Responsible to handle GIZ’s internal financial transaction management software related to the Gambella regional office
  • Processing settlement of applications for the reimbursement of travel expenses
  • Submitting the end-of-month accounts from the project cash books and vouchers to the officer responsible
  • Dealing with invoices, cheques, cash payments and documents
  • Assisting with financial planning, monitoring, and accounting for the project in close coordination with the Finance Officer and Office Manager in Addis Ababa
  • Filing documents in reference files or the internal file structure in line with GIZ’s and project internal regulations
  • Drafting letters for internal and external communications and distribution to partners
  • Support data collection, data encoding and knowledge management
  • Coordinating effectively with team colleagues in Addis Ababa
  • Any other tasks related to supporting the smooth operation of the programme

Job Requirements

Requirements

  •   BA in business administration, accounting, auditing or similar area or comparable qualifications and skills
  • At least 3 years of professional experience in a relevant position
  • In-depth knowledge of finance and accounting, inclusive software
  • Sound knowledge of public procurement
  • Confidential handling of data and information
  • Very good working knowledge of ICT (related software, phone, fax, e-mail, the internet) and basic computer applications (e.g. MS Office)
  • Excellent communication, organisational, and human interaction skills
  • Ability to work proactively and in a dependable, responsible manner with great attention to detail
  • Fluent written and spoken knowledge of English and Amharic. Ability to speak German and/or one local language in Gambella Region (Nuer and Agnuak) is an asset

How to Apply

Interested and qualified candidates shall submit their motivation letter along with their non- returnable recent CV via Email : hreth@giz.de

Note: –

Please make sure you mention the vacancy number and position title ‘ Office manager #090/2019 in the subject line of your email application. Due to large number of applications we categorise applications with the vacancy numbers. Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

Application can also be submitted to the office of Gambella Community and Child Development Organization, in Gambella Town Around Arat Killo 

 Only short-listed candidates will be contacted

Applications from qualified women are encouraged.

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